Illinois Valley Regional Dispatch Board discusses by-law access
At a recent meeting, the Illinois Valley Regional Dispatch Board discussed making it easier for the public to access the board's by-laws.
Below are the minutes from this meeting, as provided by the board.
Illinois Valley Regional Dispatch Center Planning Board
LaSalle, Peru, Oglesby & Mendota ETSBs
May 17, 2016
Call to order
The meeting was held Tuesday, May 17, 2016 at the Peru Municipal Building, 1901 4th Street, Peru, Illinois.
Chairman Doug Bernabei called the meeting to order at 10:00 a.m.
Present were Chairman Doug Bernabei, Scott Harl, Justin Miller, Joe Hogan, Jeff King, Don Aleksy, Robert Uranich,Andy Bacidore, Tom Porter, Jim Knoblauch, Tom Smith, Dennis Rutishauser, Brian Fisher. Absent: Jeff Grove, DonFinley, Ron Popurella, Bill Hunt (proxy for David Boelk)
Chairman Bernabei presented the minutes of the IVRDPB meeting of April 5, 2016. Jeff King made a motion thatthe minutes be received and placed on file. Tom Smith seconded the motion; motion carried.
Public Forum (Citizen Comment)
Executive (Closed) Session
Joint LaSalle County ETSB
Chairman Bernabei reported on a recent meeting of the 7 communities working toward creating a jointETSB for LaSalle County with 3 PSAPs including LaSalle County, Ottawa and IVRD. He stated 6municipalities have passed the ordinance to form the joint ETSB. He said LaSalle County Board ChairmanJerry Hicks has it on the agenda for the June 13, 2016 meeting and believes it will pass with no issues.
Chairman Bernabei reported PCS PSAP Concepts and Solutions will be conducting employee screenings,with the written portion of the testing beginning today. The company will return to conduct backgroundchecks and oral interviews. He noted there were 18-19 applicants and the process will be complete in 4-6weeks, after which PCS recommendations will be returned to the IVRDPB board.
Andy Bacidore reported meeting with the VP representative and said the VP representative would like tomeet with all of the chiefs as well. He said the rep has many good ideas and should be able toaccommodate whatever is requested, in an easy, user-friendly system.
Chairman Bernabei reported each IVRD community will receive a questionnaire to survey current dispatchequipment and procedures, number of squad cars, etc. He said once it is returned, it will be somethingthat can be distributed to potential bidders.
Don Aleksy reported they are still waiting on a third quote from TriTech.
Don Aleksy reviewed the dates of availability, mandatory pre-bid meetings and due date for sealedproposals for RFP’s for the radio consoles and logging recorder. Chairman Bernabei provided an overviewof the Request for Proposal (RFP) vs. bid process, noting that the RFP process puts a lot of the researchand work on the vendors as opposed to IVRD having to hire an engineer to develop configurations. DonAleksy made a motion to seek request for proposals (RFP’s) for radio consoles and logging recorder. BrianFisher second the motion; motion carried. Legal notice of the RFP’s will be published in the NewsTribuneand be made available beginning at 9:00 a.m., Tuesday, May 24, 2016.
Chairman Bernabei said a presentation will be made to the board regarding administrative telephoneoptions for possibly after- hour’s services such as public works calls. He said they are going to determine ifan administrative connection is feasible and associated costs.
Chairman Bernabei reported the attorney combined the IVRD IGA and By-Laws to make it easier toreference. He stated each IVRD entity’s city attorney should review and have the combined document ontheir respective city agendas to pass by the end of the month, unless changes are needed.
Chairman Bernabei reported the attorney added a Supermajority vote to the By-Laws, which means a 2/3majority of those present at the meeting is required to pass a motion. He noted it can be changed back toa simple majority vote if the board desired.
Chairman Bernabei reported he requested that the attorney change the By-Laws from a 12-memberboard to a 16-member board because of the amount of work that still needs to be accomplished. Boardmembers agreed with this change.
IVRD Financial Report
Chairman Bernabei reported an IVRD balance of $10,276.30 as of May 17, 2016. He noted significantupcoming expenses including attorney fees for the By-Laws, IGA and related ordinances to create IVRD.
Chairman Bernabei reported a Joint ETSB balance of (-4318.94), which will become a zero balance once allcontributions are received from the 7 municipalities participating in the Joint ETSB.
Chairman Bernabei reported Peru Finance Officer Justin Miller and LaSalle Finance Director John Duncanhave been working to determine the filing of required paperwork. Justin Miller provided a brief overviewstating the first step is to file for non-profit status with the state, which is a $50.00 fee. He said the nextstep is to receive a Federal Tax ID number and to have W4’s. Chief Bernabei said Justin Miller and John
Duncan had a conference call with the attorney yesterday, and the paperwork should be ok to file withoutthe attorney. Justin Miller agreed saying it should be fine as long as the non-profit process goes smoothly.
Chairman Bernabei said the attorney suggested establishing 2 funds within the account. Board membersagreed to start an account with Eureka Savings Bank since branches can be found in all 4 cities. It was theconsensus of the board to spend $50.00 to establish non-profit status. Justin Miller said they are hopingto have everything all set by the end of June.
Don Aleksy made a motion to hire a Technical Consultant Jon Cremeens for the IVRD transition. Joe Hoganseconded the motion. Jim Knoblauch reported Jon Cremeens helped with Oglesby’s 911 dispatchingupgrade a few years ago and is extremely knowledgeable. He said he is aware LaSalle County is alsolooking to hire Cremeens to help with their transition. The cost would be up to $200/hour. ChairmanBernabei reported the Joint ETSB should be filing the plan with the state by June 30, 2016. He said LaSalle
County is hiring Jon Cremeens to collect all of the necessary data from each community which needs to befiled with the state. He added it makes sense to hire him as he is familiar with Oglesby and LaSalle County,
and can be one point of contact to streamline vendors. Administrative Assistant Melissa Carruthers calledthe roll with Chairman Doug Bernabei, Scott Harl, Justin Miller, Joe Hogan, Jeff King, Don Aleksy, RobertUranich, Andy Bacidore, Tom Porter, Jim Knoblauch, Tom Smith, Dennis Rutishauser and Brian Fisher
voting aye; Jeff Grove, Don Finley, Ron Popurella and Bill Hunt (proxy for David Boelk) absent; motioncarried.
Jim Knoblauch stated a phone company to represent IVRD will need to be selected soon.
Executive (Closed) Session
Chairman Bernabei asked for a motion to go into closed session. Deputy Clerk Piscia read the exceptionsfor closed session were to discuss meetings to review closed session minutes, including the semi-annualreview of closed session minutes pursuant to Section 2.06 of the Open Meetings Act. Andy Bacidore madea motion to go into closed session. Jim Knoblauch seconded the motion. Administrative Assistant MelissaCarruthers called the roll with Chairman Doug Bernabei, Scott Harl, Justin Miller, Joe Hogan, Jeff King, Don
Aleksy, Robert Uranich, Andy Bacidore, Tom Porter, Jim Knoblauch, Tom Smith, Dennis Rutishauser andBrian Fisher voting aye; Jeff Grove, Don Finley, Ron Popurella and Bill Hunt (proxy for David Boelk)
absent; motion carried.
Closed session began at 10:43 a.m.; ended 10:47 a.m.
Jim Knoblauch made a motion to re-open the meeting at 10:47 a.m. Jeff King seconded the motion.Administrative Assistant Melissa Carruthers called the roll with Chairman Doug Bernabei, Scott Harl, Justin
Miller, Joe Hogan, Jeff King, Don Aleksy, Robert Uranich, Andy Bacidore, Tom Porter, Jim Knoblauch, TomSmith, Dennis Rutishauser and Brian Fisher present.
Schedule Next IVRDPB Meeting
The next IVRDPB meeting will take place at 10 a.m., Tuesday, July 12, 2016 at the Peru Municipal Building.
Jim Knoblauch made a motion that the meeting be adjourned. Jeff King seconded the motion; motion carried.
Meeting adjourned at 10:48 a.m.