Sandwich Public Library Board of Trustees met Tuesday, Nov. 15.
Here are the minutes as provided by Sandwich Public Library:
Minutes
Meeting of the Board of Trustees of the Sandwich Public Library District
Tuesday, November 15, 2016
Sandwich Public Library District 6:35 PM
Call To Order / Roll Call
Trustees Jennifer Boring, Nancy Sanders, David Seymour and Jane Wolf were present. Library Director Sarah Horn, Denise Ii, Steve Keith, Brian Zabel and Stacy Wendt were also present. Trustee Becky Clemons was delayed.
Trustee Monica Sartori was absent.
Additions / Amendments to Agenda
Nancy moved and the remaining Board concurred the moving up of line items VIII C, VIII A and IX B to III.
Becky Clemons arrived at 6:37pm.
1. Denise Ii was sworn in as a member of the Sandwich Public Library District Board.
2. Steve Keith was present to update the Board on the reconstruction of the Public Meeting Room.
3. Brian Zabel was present and presented the yearly financial report to the Board. Jane and Nancy asked questions and clarifications of Mr. Zabel.
David moved and Jennifer seconded a motion to approve the audit presented by Brian Zabel.
Roll Call Vote:
Ayes: 6; Boring, Clemons, Ii, Sanders, Seymour and Wolf.
Nays: 0
Absent: 1; Sartori
Abstentions:0
Approval of Minutes
Jennifer moved and Jane seconded a motion to approve the Regular Meeting Minutes of October 11, 2016.
Aye: 6 Nay: 0 Absent: 1 Abstentions: 0
Motion Carried.
Jennifer moved and Jane seconded a motion to approve the Executive Meeting Minutes of October 11, 2016.
Aye: 6 Nay: 0 Absent: 1 Abstentions:0
Motion Carried.
C. Becky moved and Nancy seconded a motion to approve the Special Library Board Meeting Minutes of November 8, 2016.
Aye: 6 Nay: 0 Absent: 1 Abstentions:0
Motion Carried.
V. Correspondence
None
VI. Treasurer’s Report
Monthly treasurer’s reports including monthly revenue, expense and budget reports were distributed to all Trustees. Jennifer asked several questions about payments and account listings. Jane asked about the ComEd deposit.
There being no questions David moved and Jennifer seconded a motion to approve the treasurer's report for auditing purposes.
Roll Call Vote:
Ayes: 6; Boring, Clemons, Ii, Sanders, Seymour and Wolf.
Nays: 0
Abstentions:0
Absent: 1; Sartori.
Motion carried.
VII. Directors Report
Sarah attended a LACONI Administrators Section meeting on October 7, ILA Annual Conference October 18-20 and a PrairieCat Delegates Meting on October 26.
Sarah has completed the bulk of the FY2016-17 Per Capita Grant.
Sarah has been meeting with Ed O’Connell to keep watch over the construction of the Public Meeting Room.
Our library will be a test case for an earlier billing cycle for fine free libraries.
Barb Posinger and Bailey McGee co-hosted a large Halloween event at the library.
Circulation conducted a week-long bin count for RAILS.
Lauree was chosen to be a volunteer representative on the Overlay Project Committee.
VIII. Committee Reports
A. 107 Center Committee
i. After a suggestion from Jennifer Boring the Board chose to give the old phone system, phones and cords, to the Sandwich Fire Department. The Board set a date of November 28th to begin marking sale items at the old Library. The flyer for the sale will be revised by Bailey.
ii. Jane Wolf shared information with the Board regarding Landmark, Illinois. The Board can choose to fill out paperwork online in an attempt to make the old building at 107 E Center a Landmark or Historic. The company will help market the building for sale as well. The Board chose to place that on hold to see if there was any interest in the purchase of the building before moving forward with this option.
IX. Unfinished Business
Computer/Internet Policy-
David moved and Denise seconded a motion to accept the newly revised computer/internet policy.
Aye: 6 Nay: 0 Absent: 1 Abstentions:0
Motion Carried.
B. Proposed Levy-
Jennifer moved and David seconded a motion to accept Sandwich Public Library District Tax Levy Ordinance NO 16-1115-1 as amended.
Roll Call Vote:
Ayes: 6; Boring, Clemons, Ii, Sanders, Seymour and Wolf.
Nays: 0
Abstentions:0
Absent: 1; Sartori.
Motion carried.
New Business
A. Travel Expense Resolution- First reading of the Travel Expense Resolution. Sarah will revise and we will revisit next month.
B. Serving Our Public: Access- Sarah went over the Notes on Access: Standards for Illinois Libraries with the Board. The Sandwich Public Library fully meets Standards 1,4-7,9-18 of the access standards sheet. She gave her recommendations regarding standards and what the Library could do to improve access.
Other Business
A. Jennifer passed around a sign-up sheet for a “five days of Christmas” idea for the staff. Sarah was put in charge of purchasing Arts gift cards to gift to staff.
Public Comment
Executive Session
Denise moved and Jane seconded a motion to go into executive session at 8:59pm.
Denise moved and Nancy seconded a motion to return to regular session at 10:10pm.
The Board voted to establish a Personnel Committee. Denise and Jane will serve on this committee. The first order of business for this committee will be to have individual meetings with each member of the staff sometime during the first week in December. Jane will contact Sarah to obtain a work schedule for staff so that these meetings can be held during work hours.
Adjournment
David moved and Nancy seconded a motion to adjourn the meeting at 10:17pm.
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