At a recent meeting, the Bureau County Board approved a proposal to raise court security/sheriff fees.
BUREAU COUNTY
BUREAU COUNTY BOARD
MINUTES ? APRIL 14, 2016
Regular Meeting
Bureau County Courthouse 6:30 PM
700 South Main Street, Princeton, IL 61356
Bureau County
CALL TO ORDER
- Mr. Dale Anderson
ROLL CALL
- Mrs. Hieronymus
PRESENT: Albrecht, AndersonD, AndersonR, Baracani, Cain, Dobrich, Donarski, Entwhistle, Feeney, Humpage, Kohr, Lilley, Maynard, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren
ABSENT: Jacobs, Marini, McCook, Robinson, Thacker, Whited
INVOCATION
Marsha Lilley
PLEDGE OF ALLEGIANCE
APPROVING OF MINUTES
Approval of Board Minutes from March 8, 2016
It was moved by Mr. Dobrich, seconded by Mr. Baracani, that the minutes be approved. On vote, motion carried.
READING OF COMMUNICATIONS
Mrs. Hieronymus read the following communications:
1. A letter from IDOT stating the contract has been satisfactorily completed and accepted by the Department. It was for County Highway 9 to Illinois Route 92.
2. Aletter from Corn Belt Energy with regards to the new house bill 1776 on vegetation management by public utility companies. Even though they are not a public utility, they intend to follow this bill as though governed by it. They have 18 counties in which they do a four-year pruning cycle of various electric substation circuits. A map was enclosed of the area where they will be doing pruning.
3. A letter from Ameren Illinois advising of tree trimming in and around the Cherry area in the near future. Enclosed were maps and common addresses of the areas affected. Ameren will also be mailing a notice to customers affected by the work and will provide public notice in the newspaper covering the area.
4. A letter from the Illinois Department of Corrections with a copy of the recent inspection report for the Bureau County Jail. The report is to be placed on file for viewing. It was moved by Mr. Maynard, seconded by Mr. Thompson, to place the report on file. On vote, motion carried.
Proclamation for National Public Safety Telecommunicators Week
Declare the week of April 10-16th as National Telecommunicators Week
Mr. Rabe moved for approval, seconded by Mrs. Piccatto. On vote, motion carried. Signed E911 Proclamation
APPOINTMENTS
Arlington Fire District
Reappoint Robert Schmidt as Fire District Trustee for a 3 year term. Mr. Anderson made that appointment and asked for the Board's approval. On vote, motion carried.
Appointment of Trustee to the Arlington Fire Protection District Bureau Fire District
Reappoint Nathan Burkman and Keith Burkman as Fire District Trustees. Mr. Anderson made that appointment and asked for the Board's approval. On vote, motion carried.
Order for Appointment of Trustees to the Bureau Fire Protection District Ladd Fire District
Reappoint Stephen Duffield as a Fire District Trustee to a 3 year term. Mr. Anderson made that appointment and asked for the Board's approval. On vote, motion carried.
Order for Appointment of Trustee to the Ladd Fire Protection District
Princeton Rural Fire District
Reappoint Hugh D. Fundell as Fire District Trustee for a 3 year term. Mr. Anderson made that appointment and asked for the Board's approval. On vote, motion carried.
Order for Appointment of Trustee to the Princeton Rural Fire Protection District
Walnut Fire District
Reappoint Harry Guither as Fire District Trustee for a 3 year term
Reappoint Delmar E. Hansen as Fire District Trustee for a 3 year term.
Mr. Anderson made those appointments and asked for the Board's approval. On vote, motion carried.
Order for Reappointment of Trustee to the Walnut Fire Protection District
STANDING COMMITTEE REPORTS EMA AND ZONING - MS. LILLEY
1. EMA Director attending FEMA class in Maryland - April 10-17
2. Approve of Rezone of property from Ag to Resort/recreational
Bureau Creek Bluff, LLC, 25821 2300 N Ave, Princeton, Sec. 5, Berlin Twp.
Ms. Lilley presented an application for Bureau Creek Bluff, LLC, c/o Andrew Tecson, which was for a rezone from Agriculture to Resort and Recreational to operate a camp, the common location being 25821 2300 North Avenue, Princeton, which is on the North side of 2300 North Avenue, approximately one-half mile East of 2525 E Street, Section 5, Berlin Township, and is a new parcel of 8.69 acres. It was approved by the Planning Commission and the Zoning Board of Appeals. There were numerous objectors with concerns of noise, traffic, security, safety, additional liability, trespassing, visual impacts on other properties, and wildlife. There were no natural resource concerns, and the Zoning Committee did not make a recommendation. Ms. Lilley moved for approval of the application to rezone from Ag to Resort/Recreational, seconded by Mrs. Volker. Mr. Maynard and Mr. Donarski said they would vote against since the neighbors are opposed, and Mrs. Volker and Mr. Kohr were in favor. A voice vote was taken. On vote, motion carried.
Signed Resolution to Granta Rezone
3. Retain Tim Slavin as facilitator for the Walnut Ridge Windfarm Transmission Line hearings for Board of Appeals
Ms. Lilley said the only other item she had was to retain Tim Slavin as facilitator, and she so moved, seconded by Mr. Albrecht. On vote, motion carried.
4. Proposed replacement letter of credit for Providence Heights
Summary of Zoning Hearings
EMA Report
Zoning Committee Report
HEALTH DEPT - MRS. VOLKER
There was no report from the Health Department.
ANIMAL CONTROL - MS. LILLEY
There was no report from
Animal Control. Animal Control Report
1. Approve of County paying half of garbage fee ($25/month) at animal control building
FEES AND SALARIES/LABOR RELATIONS - MRS. ENTWHISTLE
1. Ordinance to increase Court Security Fee Approve of setting the court security fee to $75.00 Signed Ordinance for Raising the Court Security Fees
2. Ordinance raising certain Sheriff Fees Approve of ordinance raising certain Sheriff fees
The Sheriff's Office did a study that would allow them to increase some of their fees. One of the fees he wants to increase is the Court Security fee from $25 to $75. Mrs. Entwhistle said she understands an amendment was made. It read: "Court Security Fee shall be increased from $25 to $75 in all cases as authorized by 55 ILCS 5/5-11103 except that the fee shall remain at $25.00 in petty traffic, petty conservation, and ordinance cases in which fines are paid with a court appearance." Mrs. Entwhistle moved for approval, seconded by Mr. Rabe. Mr. Caffarini commented that with increasing the fee, it will pay for court security. But the law says that if the revenue is enough to pay for court security, court security cannot transport prisoners back and forth, which is what is happening right now. Previously, court security was partially paid from the General Fund so they could transport prisoners. But now the County is going to have to pay someone, possibly a part-time person, to transport prisoners back and forth to court. The County will raise enough revenue here to cover that problem. Mr. Reed was asked if he had any comments. He said it may or may not be a part-time person. This will pay the salaries for two full-time court security people, and probably their equipment and overtime. That total was about $98,000. Mr. Rabe called for the question on the vote. On vote, motion carried.
Mrs. Entwhistle said there were other ordinance studies that will allow the sheriff to increase other fees, and she moved to approve the increases of the other fees, seconded by Mr. Rabe. On vote, motion carried.
Signed Ordinance for Raising Certain Sheriff Fees
3. Circuit Clerk needs to purchase new software for E-filing Approve request from Circuit Clerk to purchase new image software to allow State mandated E-filing in Circuit Clerk's office. Paid through Court Automation Fund. Mrs. Entwhistle reported that the cost to purchase the new software is $47,038 with an annual fee of $1,924 which will be covered under the court automation fund. Mrs. Entwhistle moved to purchase the software and hardware for the Circuit Clerk's Office, seconded by Mrs. Stetson. On vote, motion carried.
4. Ad-Hoc Committee on County Administrator
Mr. Cain reported that the Ad-Hoc Committee met. The City of Macomb sent the applications they had received for their administrator position. There were three local applicants, and the committee advertised in the News Tribune and the Bureau County Republican. There will be another meeting on April 20 at 5:30 PM.
5. Statement of Taxes Received
Approve transfer of Public Safety Sales Tax to General Fund
Mrs. Entwhistle moved to transfer $69,052.84 from Public Safety Sales Tax to the General Fund, seconded by Mr. Baracani. On vote, motion carried.
Mrs. Entwhistle reported that the statement of taxes received was included in the Board packet and moved to accept the report, seconded by Mr. Cain. On vote, motion carried.
6. Place on file - Circuit Clerk Report, Sheriff Report, County Clerk Report
Mrs. Entwhistle presented the County Clerk's Earnings and Expenditures Report for the month of March of $10,200.83. She moved to place the report on file, seconded by Mr. Baracani. On vote, motion carried.
Mrs. Entwhistle reported that the Sheriff received a check from the Circuit Clerk's Office in the amount of $80.00 to be deposited in the vehicle procurement fund. It is court-funded income derived from fees gained through court supervision cases. She moved to place the report on file, seconded by Mrs. Piccatto. On vote, motion carried.
Mrs. Entwhistle presented the Sheriff's Earnings Report for March of $6007.31 and moved to place it on file, seconded by Mr. Donarski. On vote, motion carried. Mrs. Entwhistle presented the Circuit Clerk's Receipts and Disbursements Report for March which showed earnings of $21,237.08, Interest Traffic/Criminal/Civil checking of $24.40, Interest/Savings of $1.70, Interest/CD Savings of $305.79, and March Passport Fees of $1,275.00. She moved to place the report on file, seconded by Ralph Anderson. On vote, motion carried.
Circuit Clerk's Report
Sheriff's Report
County Clerk's Report
Bellwether Cost Study Report
Bureau County engaged Bellwether, LLC to provide a review of the actual cost of providing permitted fee services for court security fees and Sheriff/Jail fees collected in Bureau County. Mrs. Entwhistle moved to place the report on file, seconded by Mr. Dobrich. On vote, motion carried.
Fees and Salaries Comm Report
TRANSPORTATION (HIGHWAYS, ROADS & BRIDGES, WEEDS) - MR. RABE
1. Resolution to Release Escrow Funds from Natural Gas Pipeline Co.
Approve Releasing Escrow Funds relating to Natural Gas Pipeline Co of America project (Kinder Morgan)
Mr. Rabe reported that Bureau County entered into a Road use agreement with NGPL granting permission to use certain County roads for modification, replacement, and installation of pipeline facilities along a segment of NGPL's existing pipeline, commonly referred to as the \"Amarillo #2 Project.\" They were required to deposit funds in an escrow account for cost of repairs before, during and after construction. The road use agreement further provides for Bureau County to reduce the amount on deposit in the escrow account to $10,000 following completion of Amarillo #2 Project construction. Mr. Rabe so moved, seconded by Mr. Dobrich. On vote, motion carried.
Signed Resolution to Release Escrow Funds (Kinder Morgan)
2. Resolution for Release of Escrow Funds from Mid-America Pipeline Company
Approve releasing escrow funds relating to Mid-America Pipeline project (\"MAPCO\")
Mr. Rabe reported that Bureau County entered into a road use agreement with MAPCO to use certain County roads for construction of a natural gas liquids pipeline. The road use agreement required MAPCO to deposit funds in an escrow account with Bureau County for the cost of repairs to county roads and structures before, during and after construction. The road use agreement further provides for Bureau County to release the funds in the escrow account upon the expiration of a one year period following the County's acceptance of payment for road work. The committee recommends payment of outstanding legal fees from the escrow account and returning the remaining balance of funds in the escrow account to MAPCO. Mr. Rabe moved for releasing the escrow funds, seconded by Mrs. Piccatto. On vote, motion carried.
Signed Resolution to Release Escrow Funds (MAPCO)
3. Resolution to Accept Low Bid for Hot Mix Asphalt
Approve acceptance of low bid for hot mix asphalt on CH 9 Backbone Rd and authorize use of County Highway Funds
The Transportation Committee considered the bids and recommended the award to Advanced Asphalt for the low bid of $164,593.65 and authorizes use of County Highway Funds for this project. Mr. Rabe moved for approval of the Resolution, seconded by Mr. Ralph Anderson. AYE: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Feeney, Humpage, Kohr, Lilley, Maynard, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, and Dale Anderson. ABSENT: Jacobs, Marini, McCook, Robinson, Thacker, and Whited.
Signed Resolution to Accept Low Bid for Hot Mix Asphalt
4. Resolution to Accept Low Bid for Sealcoat Maintenance
Approve acceptance of low bid for Maintenance Materials for various Township sealcoat maintenance programs and authorize use of Township Motor Fuel funds
Mr. Rabe presented the Resolution for Township Sealcoat Maintenance Programs. There were 15 townships listed along with the amounts of Township Motor Fuel Tax funds for each. Mr. Rabe moved for approval, seconded by Mr. Albrecht. AYE: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Feeney, Humpage, Kohr, Lilley, Maynard, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, and Dale Anderson. ABSENT: Jacobs, Marini, McCook, Robinson, Thacker, and Whited.
Signed Resolution to Accept Low Bid for Sealcoat Maintenance
5. Resolution to Increase Highway Dept. Maintainers
Approve of resolution to increase the number of Highway Maintainers for he Highway Department
Mr. Rabe presented a Resolution for increasing the number of County Highway Department Maintainers. The Committee discussed work force levels necessary for road projects as well as ongoing maintenance and believed it appropriate to increase the number of permanent full-time highway maintainers to a total of eleven. Mr. Rabe moved for approval of the increase, seconded by Mr. Kohr. On vote, motion carried.
Signed Resolution for Increasing Number of Highway Maintainers
County Highway Report
INSURANCE - MR. KOHR
Mr. Kohr reported that the next CIRMA meeting will be on April 25. At that time they will announce what the dividends will be for the four original counties in CIRMA. He said we are part of the original eight so will be eligible for a dividend next year. Based on the claims that are outstanding, of the ten years of the existence of the program, CIRMA will pay dividends eight of those ten years.
LAW, MEMORIALS & RULES/ASSESSMENTS - MRS. FEENEY
1. Discuss need to purchase cemetery plots for unclaimed bodies
2. Tentative multiplier issued by the Department of Revenue
Mrs. Feeney said the tentative multiplier from the State is 1.000.
3. Place on file Coroner's Report, Public Defender Report, Assessor's Report Mrs. Feeney reported that she did not have the Coroner's, Public Defender's or Assessor's Reports for the month so those will be given next month.
Law Committee Report
Supervisor of Assessment Report
BUILDING AND GROUNDS, PRINTING AND STATIONERY - MRS. WARREN
1. SBM low bid for paper purchase
Approve of low bid of $33/case for paper from SBM
Mrs. Warren reported that they had received bids for copy paper, and the low bid was from SBM for $33.99 per case. It is planned to buy 100 cases.
2. Shredder oil needed. Bid of 2 cases is $194 Accept bid for shredder oil Mrs. Warren reported that the County also needs to buy shredder oil which is also from SBM. Mrs. Warren moved for purchase of the copy paper and shredder oil, seconded by Mr. Baracani. On vote, motion carried.
3. Radio update to be completed by Starved Rock Communications with no additional fees
4. Roof replacement project for courthouse is about to start Mrs. Warren reported that the roof repair has begun.
5. Software program to support nationwide database search of businesses Mrs. Warren reported that they are looking at "Leads on Line, " which is a nationwide database that aids in searches for missing property and missing persons, The cost is $2,128 which will be absorbed from this year's budget, and next year it will be incorporated into their budget. It also includes outstanding warrants. Mrs. Warren moved to implement this program, seconded by Mrs. Entwhistle.On vote, motion carried.
6. Approve the purchase of mulch
Mrs. Warren reported that a master gardener is willing to help with mulch. Mrs. Warren moved for approval of spending up to $500 for the purchase of mulch, seconded by Mr. Rabe. On vote, motion carried.
7. Approve of Soldiers and Sailors Park use
The Community Band requests park use at 6pm on Sundays from June 5th - July 31st
Mrs. Warren reported that the Community Band wants to use the park for Sunday evening concerts during June and July, and she moved for approval, seconded by Mr. Dobrich. On vote, motion carried.
8. Approve the contract with LexiPoll
Policy writing software Policy writing software to be used by Sheriff's office incorporated with training - $15,202.
Mrs. Warren reported that the sheriff has two software programs for discussion tonight; the first one will be out of his budget and the second one the County will be asked to help pay for. She asked Bret Taylor to give a presentation. He said they are looking at a web page program called LexiPoll; it is policy for the Sheriff's office and also the jail. The content is specific to Federal and Illinois law where they have been piecemealing their policy for the last ten years. They get it from someone else and then try to make it theirs. It is very difficult and has taken them almost a year to get the policy in place. They help with the setup that involves an online questionnaire. It has an intuitive tool set that is based on Federal standards, state statutes, case law, regulatory actions and law enforcement best practices. The best practices and case law are probably the two best portions of that policy because it keeps them up with the everyday standards of law enforcement throughout the nation. It alerts a response to precedent setting court decisions. If it affects one of our policies, it will change it immediately and get it to us so our policy can be updated. There are two updates per year on the not important issues. There is also a daily training bulletin which is scenario based on the policy. There are 365 per year for law enforcement and 240 per year for corrections. Most small to mid-sized agencies assign one officer to maintain and update their policy manual which can consume 50 to 80% of their time. He aid it's either he and the sheriff do 50/50 or they put someone else on it that will completely take them off the road and out of the jail. State's attorney time on reviewing all the laws would be a savings. He read a couple of quotes from a Sheriff's magazines, Law and Order and thought if they would have had expert policy such as this and following it, they may not have the issues they have today. He said by implementing policy, they are trying to reduce their exposure to liability. He said LaSalle County Sheriff's Department has this, Streator Police Department, and the Princeton police are in the process of getting this. There are 200 law enforcement agencies in the State of Illinois that have LexiPoll including 15 Illinois Sheriff's offices. They have been going to some risk management classes over the years conducted by a Gordon Graham, a state trooper from California, and he is the one that started this program. He said the issue is cost; it is very expensive. He said they want to integrate their administrative, which are those which deal with the employees, into those offered. The first year the cost would be $19,152, and after the first year it would be $14,544. Mr. Kohr asked for a copy of the notes to take with him to the CIRMA meeting, and it is going to be on the agenda to see whether or not they can get a group rate to save the County money. Mr. Kohr said that a number of years ago, before he was on that Board, CIRMA pushed that policy but it went no where, so they plan to bring it up again. Mrs. Warren moved for approval for spending the money for the policy system, seconded by Mr. Rediger.
AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Feeney, Humpage, Kohr, Lilley, Maynard, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, and Dale Anderson. ABSENT: Jacobs, Marini, McCook, Robinson, Thacker, and Whited.
Printing and Stationery Comm
Report Bldg and Grounds Report
SPECIAL COMMITTEE REPORTS
LIQUOR LICENSE, DANCE HALLS, MOTELS - DALE ANDERSON
HOUSING AUTHORITY - MR. BARACANI
TOURISM - MR. REDIGER
Mr. Rediger distributed the new 2016 Bureau County tourism guides.
ECONOMIC DEVELOPMENT - MR. CAIN
Mr. Cain reported that they had a meeting in March and plan to change the name of the economic development committee. There are about five people on that Board from Bureau County. The next meeting will be held here in Princeton in May.
PROBATION, CRIME - MRS. MARINI, MR. DONARSKI Mr. Donarski presented the Probation and Court Services Financial and Statistical Report for the first quarter for December 1, 2015 through February 29, 2016, and moved to place it on file, seconded by Mr. Maynard. On vote, motion carried.
COOPERATIVE EXTENSION - MRS. ENTWHISTLE
EMERGENCY TELEPHONE SYSTEM BOARD (E911) - MR. RABE
E911 Stat Report
COMPUTER COMMITTEE - MRS. ENTWHISTLE
PAYMENT OF CLAIMS
Approve All Claims for Month of April
Mrs. Entwhistle moved for the payment of claims plus mileage and meetings of $2915, a Logistics claim for $167, and a Zobrio claim for $430.97, seconded by Mr. Thompson.
AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Feeney, Humpage, Kohr, Lilley, Maynard, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, and Dale Anderson.
ABSENT: Jacobs, Marini, McCook, Robinson, Thacker, and Whited.
EXECUTIVE SESSION
Litigation and negotiations
Mr. Kohr moved to go into Executive Session to discuss negotiations according to 5 ILCS 120/2c2 and litigations according to 5 ILCS 120/2c11, seconded by Mr. Baracani.
AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Feeney, Humpage, Kohr, Lilley, Maynard, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, and Dale Anderson.
ABSENT: Jacobs, Marini, McCook, Robinson, Thacker, and Whited.
Upon conclusion of the Executive Session, it was moved by Baracani, seconded by Mr. Rabe, to return to Regular Session.
AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Feeney, Humpage, Kohr, Lilley, Maynard, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, and Dale Anderson.
ABSENT: Jacobs, Marini, McCook, Robinson, Thacker, and Whited.
OLD BUSINESS
NEW BUSINESS
ADJOURN
To May 10, 2016 - It was moved by Mr. Donarski, seconded by Mr. Maynard, that the meeting be adjourned. On vote, motion carried.
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