At a recent meeting, the Sandwich City Council discussed an alderman's proposal to use $25,000 in the tourism fund to promote the city.
Below are the minutes from this meeting, as provided by the council.
City of
Sandwich, Illinois
City Hall Annex •128 East Railroad Street
Regular Council Meeting
July 11, 2016 at 7pm
MINUTES
Mayor Olson called the meeting to order at 7:00 PM.
Pledge of Allegiance followed by a moment of silence in memoriam for the police officers that
senselessly lost their lives in Dallas.
Roll call was taken:
Present: Mayor Olson, City Clerk Ii, Aldermen Dell, Fraser, Killey, McMahon,
Moran, Redden, Robinson & Scheidecker
Also present: Attorney Tritt, Department of Public Works / City Engineer Horak,
Chief Bianchi & EMA Director Ciciora
Absent: City Treasurer Webber
Approval of Minutes
Motion was made by Alderman Redden and seconded by Alderman McMahon to approve the
minutes of the Regular Council Meeting of June 27, 2016 and the Committee-of-the-Whole
Meeting of June 20, 2016 and July 5, 2016. Aye: Aldermen Dell, Fraser, Killey, McMahon,
Moran, Redden & Robinson Nay:0 Abstained: Alderman Scheidecker Motion carried
Approval of July Semi-Monthly Bills
Motion was made by Alderwoman Killey, and seconded by Alderman Moran, approving
payment of the July semi-monthly bills in the total amount of $ 79,419.83. Aye: Aldermen
Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay:0 Motion
carried 8:0
Mayor Olson
Honorary Proclamation: Mayor Olson read a proclamation declaring Friday, July 15th “Starr Frederick
Day” on her retirement from the Sandwich Park District after 24 years of dedication and service. She
has served as Board Treasurer and Secretary.
Regular Council Meeting Minutes – July 11, 2016
? Page 2
PTAX Application 300: The Mayor explained this is a form that must be filed on the purchase of 1251
E. 6th Street for non-homestead property exemption. The closing on the property was June 17, 2016.
Certified notice must be given to taxing bodies within the community advising that the City has
purchased the property.
National Night Out will be held on Tuesday, August 2nd at Veterans Park in downtown Sandwich.
The event, hosted by the City of Sandwich, Sandwich Police Department and Sandwich Fire
Department, will consist of a 5-K run, car show, crime and safety preventative exhibits, and food
vendors. The Sandwich Police Benevolent Fund will be assisting. All proceeds will be donated to
FVOA (Fox Valley Older Adults). Waiver of hawker and food vendor fees was not discussed.
Foster, Buick, Conklin & Lundgren LLC Law Group – No report
City Clerk Ii – No report
City Treasurer Webber - Absent
Director of Public Works & City Engineer Horak
Plan Commission regular meeting for Tuesday, July 12th, 2016, has been canceled.
Brush Pickup for Ward 2 should be completed by tomorrow. The next scheduled brush pickup will be
August 8th
.
2016 Water Tower Painting Award: Engineer Horak made a recommendation to award the 750,000-
gallon spheroid, exterior overcoat, wet interior repaint, dry interior partial repaint, and miscellaneous
repairs (2016 water tower painting) project to L&T Painting, Inc of Shelby Township, MI in an amount
of $251,000.00. The 750,000-gallon tower is located on Duvick Avenue and will be receiving the
exterior overcoat, wet interior repaint, dry interior partial repaint and miscellaneous repairs. The
300,000-gallon tower located on Green Street is having interior work and foundation repairs.
So moved by Alderman McMahon, and seconded by Alderman Dell. Aye: Aldermen Dell,
Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay:0 Motion carried 8:0
Clark Street WTP (Water Treatment Plant) Emergency Generator: Engineer Horak recommended
approval of Change Order #1 that revises the Substantial Completion Date to December 9, 2016.
Motion made by Alderman Scheidecker, and seconded by Alderman McMahon. Aye:
Aldermen Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay:0
Motion carried 8:0
Engineer Horak made a recommendation to issue the Notice to Proceed to Halm Electrical
Contracting Inc.
So moved by Alderman McMahon, and seconded by Alderman Scheidecker. Aye: Aldermen
Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay:0 Motion
carried 8:0
Regular Council Meeting Minutes – July 11, 2016
? Page 3
Hall Street Lofts - Update: Engineer Horak advised that the building permit was issued earlier in the
day to the contractor applicant. The City is awaiting a written response to the applicant’s request for
reduction in building permit fees. Alderman Redden felt the fee structure should have been resolved
prior to a building permit being issued. He elaborated that because no annexation agreement is
required for compensation, the City will endure costs associated with additional traffic, school
enrollment will increase, and the location may require additional police presence. Alderwoman Killey
concurred with Alderman Redden’s assessment noting the schools are very concerned on the impact
the project will have on the school district. The developer has declined to pay the voluntary fees that
included impact fees to the schools, fire protection district, and the City. Mayor Olson felt it is in the
best interest of the City to keep the project progressing.
Chief Bianchi requested a motion to purchase a new SUV for the K-9 program at a cost of
$29,500.00. Over $28,000.00 was raised to equip the new SUV and dog training. He added that the
purchase of a replacement squad car will be addressed at a future date.
Motion made by Alderman Moran approving the purchase of a SUV to be used for the K-9
program at a cost of $29,500.00. Motion was seconded by Alderman Scheidecker. Aye:
Aldermen Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay:0
Motion carried 8:0
EMA Director Ciciora explained that the Sandy Bluff siren had lost power resulting in a failed test,
and the problem is easily rectified once electricity is restored to a connecting lift station. The Duvick
siren is inoperable and parts may no longer be available for the 1950’s relic. A replacement siren will
cost approximately $18,556.45. Director Ciciora cautioned the Council that the fairgrounds’ siren is
of the same vintage, and it is a matter of time before that siren will need replacement. Delivery time
is approximately eight (8) weeks and will require a couple of days for installation. A straw poll of
hands directed EMA Director Ciciora to proceed in replacing the siren. Council will confirm the
purchase at the next regular meeting on July 25th
.
Alderman Dell indicated that the City has approximately $25,000.00 in the tourism fund. He would
like to see the City work in conjunction with the Chamber of Commerce to create a program where
these funds could be utilized to promote Sandwich. The City’s portion of the monthly contribution
received from the State is approximately $220.00.
Alderman Fraser – No report
Alderwoman Killey reported that the next finance committee will be held on Tuesday, July 19th at
9:30 AM at City Hall.
Alderman McMahon – No report
Alderman Moran – No report
Alderman Redden – No report
Alderman Robinson – No report
Alderman Scheidecker – No report
Regular Council Meeting Minutes – July 11, 2016
? Page 4
New Business – None
Audience Comments – None
Adjournment
There being no further business to come before the Council, motion made by Alderman Robison
and seconded by Alderman Redden to adjourn the Regular Council meeting at 7:50 PM.
Motion carried unanimously by voice vote.
/s/ Denise Ii, City Clerk
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