At a recent meeting, the Peru Public Services Committee discussed a recommendation that the city upgrade its phone system, which would include replacing the server.
The Peru Public Services Committee addresses all matters regarding water, meters, sewers, streets, alleys, buildings, grounds, cemeteries, landfill/compost sites, city parks and city garages.
Below are the minutes from this meeting, as provided by the committee.
PUBLIC SERVICES COMMITTEE MEETING MINUTES
DATE OF MEETING: Monday, August 1, 2016 TIME: 10:00 AM
PLACE OF MEETING: Peru Municipal Building
1901 4th Street, Peru, IL 61354
COMMITTEE MEMBERS PRESENT: Chairman Alderman Waldorf, Alderman Jim Lukosus, Alderman Becky Mueller, Alderman Mike Sapienza, ABSENT: Mayor Scott Harl.
OTHER PERSONS PRESENT: Alderman Dave Potthoff, City Clerk Dave Bartley, ASM Doug Bernabei, PSM Jeff King, City Engineer Eric Carls, Don Kowalczyk of T.E.S.T., and Mike Perry of Chamlin & Associates.
MINUTES Chairman Waldorf made a motion to approve the minutes of the July 18, 2016 Public Services Committee Meeting. Alderman Mueller seconded the motion; motion carried.
PRESENTATION None
PUBLIC COMMENT None
WATER & SEWER None
T.E.S.T. None
STREETS & ALLEY None
ELECTRIC City Engineer Eric Carls discussed the need for a trench repair along the Hobby Lobby easement on the North side of 38th St. Chairman Waldorf made a motion to a quote from Universal Asphalt & Excavating for a 3” HMA trench repair patch along 38th Street in the amount of $14,980. Alderman Lukosus seconded the motion. City Clerk Bartley called the roll with Chairman Waldorf, Alderman Lukosus, Alderman Mueller and Alderman Sapienza voting aye; Mayor Scott Harl absent; motion carried.
LANDFILL None
AIRPORT City Engineer Eric Carls stated he is anticipating a bid opening to take place on August 22, 2016. We are waiting to hear from Division Aeronautics. Authorization to bid will be an agenda item for the next City Council Meeting.
CEMETERY None
PARKS & RECREATION None
CODE ENFORCEMENT/ BUILDING & ZONING None
ENGINEERING City Engineer Eric Carls discussed the need for storm sewer improvements for the St. John’s subdivision area; if it were to be repaved the same problems would reoccur within a few years. Engineer Carls recommended an Engineering Service Agreement with Chamlin & Associates. Chamlin would perform tasks the City cannot; topographic survey and storm water modeling, due to the lack of software. The City will take over the design and construction phases of the project. The amount would not exceed $21,500 for the topographic survey and $8,400 for initial storm water modeling.
Mike Perry of Chamlin & Associates reported the owner of Am-Coat Painting, who was hired to go the ground storage tank painting, is recovering from an injury and his son has taken on his current projects. The ground storage tank is ready to be painted and Am-Coat is hoping to begin by August 8th.
City Engineer Eric Carls provided updates on the following:
• Venture Drive – curb work is complete on the Venture Drive portion and within a couple weeks the contractor will be changing stages. The widening of 38th Street will be starting soon. Project is progressing well.
• Public Works Building – there were minor delays in HVAC but now office space temperatures have been regulated, therefore dry walling has started. The garage stage is near completion.
• Plank Road – preparations are being made for construction to begin. The City is awaiting contract approvals from the developers and IDOT.
BUILDINGS & GROUNDS PSM King discussed the need to replace a 1995 batwing mower which has a rusted wing. The new mower will go the airport and the one currently at the airport will go to the landfill. The mower discussed for purchase is a used one that could last up to 20 years. Alderman Mueller made a motion to approve the purchase of woods batwing mower 2006 from Stoller International for $8,000. Alderman Sapienza seconded the motion. City Clerk Bartley called the roll with Chairman Waldorf, Alderman Lukosus, Alderman Mueller and Alderman Sapienza voting aye; Mayor Scott Harl absent; motion carried.
ASM Bernabei discussed the need to upgrade the citywide phone system to the current software and replacing the old server. The update needs to take place for the phone system to continue working. The cost for the electric department is higher because they have not had any software updates. City Hall has had the server since moving into the new building. Each city within the IVRD will also be using Avaya phone system and will be able to communicate with it. Approving the upgrade to the city wide Avaya phone system with cost breakdown of City Hall $5,780.00, Electric Department $5,930.00 and police and fire department $3,147.00 will be an agenda item for the next City Council meeting.
ASM Bernabei reported there are 5 doors that should be locked as part of the security upgrades that have taken place. Once the update is complete there will be no need for keys; one master key will be kept at police station in case of emergency. The system allows tracking of where and when people are going. City Clerk Bartley also has the ability to control the locking and unlocking of doors in all locations using the system. ASM Bernabei added the new Public Works Building will be on this system as well, but is separate from City Hall and the Electric Department and is complete. The electric department security upgrade does not need to be completed right away. The plan for the future is to also have cameras. He concluded this is a great time to do it from the budget perspective because other major anticipated costs will not occur until winter. Chairman Waldorf made a motion to continue City Hall security upgrade in amount of $5,881.00 through Seico Inc. City Clerk Bartley called the roll with Chairman Waldorf, Alderman Lukosus, Alderman Mueller and Alderman Sapienza voting aye; Mayor Scott Harl absent; motion carried. The motion for security upgrade in amount of $18,265.00 at electric department facility, through Seico Inc. will be discussed at the next City Council meeting.
OLD BUSINESS None
NEW BUSINESS PSM King provided a proposal to make sidewalk repairs downtown Peru at Brandt Law Offices. There is too much electrical work involved for the City to do. PSM King recommends the proposal for Ladzinski Concrete to complete the work not to exceed $11,713. The item will be placed on the agenda for the next City Council Meeting.
ASM Bernabei reported there is an anticipated retirement in the public services department. He discussed the need to replace this employee and possibly add another. He recommends applications to be due around Labor Day, interviews to take place in October, and hire to start in November. The item will be discussed at the next City Council meeting with the recommendation to seek applicants as an item on the agenda.
PUBLIC COMMENT None
CLOSED SESSION None
ADJOURNMENT Chairman Waldorf made a motion that the meeting be adjourned. Alderman Sapienza seconded the motion. Meeting adjourned at 10:35 a.m.
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