The Sandwich City Council met Sept. 26 to extend the warranty period for water services.
Here are the meeting's minutes, as provided by the council:
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MINUTES
Mayor Olson called the meeting to order at 7:00 PM.
Pledge of Allegiance
Roll call was taken:
Present: Mayor Olson, City Clerk Ii, Aldermen Dell, Fraser, Killey, McMahon,
Moran, Redden, Robinson & Scheidecker
Also present: Attorney Buick, Department of Public Works / City Engineer
Horak, City Treasurer Webber & EMA Director Ciciora
Absent: Chief Bianchi
Approval of Minutes
Motion was made by Alderman Scheidecker and seconded by Alderman Dell to approve the minutes of the Regular Council Meeting of September 12, 2016 and the Committee-of-the- Whole Council Meeting of September 19, 2016. Aye: Aldermen Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay:0 Motion carried 8:0
Approval of September Semi-Monthly Bills
Motion was made by Alderwoman Killey, and seconded by Alderman Scheidecker, approving payment of the September semi-monthly bills in the total amount of $64,472.06. Aye: Aldermen Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay: 0 Motion carried 8:0
Mayor Olson
Classic Cinema 7: Mayor Olson introduced the new owners of the former WOW 7 theater. Willis and Shirley Johnson, along with their son Chris Johnson, purchased the theater on September 15th and held a re-opening on Friday, September 23rd. The Johnson’s purchased their first theater in 1978, and now operate fourteen (14) theaters in the Chicago suburbs. The theater will remain open during renovation.
Ordinance 2016-13 entitled “An Ordinance Granting a Special Use in the CBD-1 Central Business District 1 Permitting the Operation of a Body Art Establishment at 5 N. Main Street by Family Pride Tattooing and Piercing Inc. The special use permit has been approved for this business only at the given address, and in the event the business closes or relocates, the special use will become null and void.
Motion made by Alderman Scheidecker, and seconded by Alderman Moran, to pass Ordinance 2016-13 as presented. Aye: Aldermen Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay:0 Motion carried 8:0
Lightening Detector Policy: Mayor said the policy has not yet been drafted. An intergovernmental agreement will need to be drawn between the City, Park District and Sandwich schools.
Mental Health Week Proclamation: Mayor Olson read a proclamation declaring October 1st through October 9th, 2016 as “Mental Health Week”. Reverend Bob Dell was in the audience and invited the public to a candlelight prayer vigil in conjunction with Mental Health Week. It will be held on Sunday, October 9th at the gazebo located in Veterans Park across from the Opera House. Area churches will be participating as well as representatives from Ben Gordon Center, and local specialists in the mental health field.
Knuckle Hedz Street Closure Request: Knuckle Hedz has withdrawn their request for the street closure.
Foster, Buick, Conklin & Lundgren LLC – No report
City Clerk Ii – No report
City Treasurer Webber reported that one of the ladder certificate of deposit will mature in the upcoming weeks, and is seeking direction from the Council if funds should be re-invested or diverted to the general fund.
Director of Public Works & City Engineer Horak
Zoning Board of Appeals regular meeting for Tuesday, September 27th, 2016, has been canceled.
Brush Pickup was conducted in Ward 4. October will be the last month for brush pickup.
2016 Water Tower Project: Pertaining to the 750,000-gallon spheroid, exterior overcoat, west interior repaint, dry interior partial repaint, and miscellaneous repairs project, Engineer Horak made a recommendation for approval of Change Order #1 to enlarge the current 4-foot lettering / logo to 8- foot letters at a cost of $8,000.00. Engineer Horak explained that the smaller, 350,000-gallon spheroid has 4-foot lettering but the larger 750,000-gallon spheroid can accommodate the larger lettering. After a brief discussion, by a show of hands, Council was not in favor of expending funds for the 8-foot lettering.
Jeff Pruski Vacation Hours Carryover: Superintendent of Sewer & Streets, Jeff Pruski, has requested carryover of sixty-four (64) unused vacation hours. Council approved and no motion was required.
2016 Concrete Street Maintenance Project: The contractor will begin saw cutting on Tuesday, September 27th for Project #16-00000-01-GM.
BNSF (Burlington Northern Santa Fe) Right of Way Water Main Replacement: The water main replacement project, at the crossings at Main Street and Lafayette Street, was originally scheduled to begin the week of September 28th. Due to the Taste of Sandwich and the craft show on September 28th & 29th, the project has been delayed by 3-4 weeks. The Contractor is proposing to close Main Street and Lafayette Street simultaneously at the BNSF right-of-way.
Center Street – Green to Main Reconstruction Project: Engineer Horak sought the Council’s approval of one of two possible recommendations on the Center Street reconstruction project. One recommendation would be to participate in replacing the four (4) water services at a cost to the City of approximately $3,500.00. To date, two (2) of the six (6) water services have failed. The City held a meeting with the contractor, Gensini Excavating, and expressed their displeasure. The approximate cost to repair the remaining four (4) water services would be approximately $14,000.00. The warranty expires in October, 2016, and the City is still holding some funding due Gensini. Under this recommendation, Gensini Excavating would pay 50%, Etschied, Duttinger & Associates would pay 25%, and the City of Sandwich would pay 25% to replace the remaining four (4) water services.
Under consideration was a second recommendation to extend the warranty period for the four (4) water services to November 11, 2017. It was noted that the street light replacements have been delayed due the fear that the remaining water services may fail.
Motion made by Alderman Moran, and seconded by Alderman Robinson, for the City to participate in replacing the four (4) water services at a cost of approximately $3,500.00. Aye: Aldermen Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay: 0 Motion carried 8:0
Chief Bianchi - Absent
EMA Director Ciciora – No report
Alderman Dell – No report
Alderman Fraser requested that in the absence of the police chief, a sergeant attend the council meetings to address any questions or concerns of the Council.
Alderwoman Killey reminded Council of the finance committee meeting for Monday, October 3rd, immediately following the Committee-of-the-Whole Council Meeting.
Alderman McMahon – No report
Alderman Moran – No report
Alderman Redden – No report
Alderman Robinson requested Executive Session at the end of the meeting for personnel under Section 2(c)(1).
Alderman Scheidecker – No report
New Business - None
Audience Comments – None
Executive Session
Motion made by Alderman Redden and seconded by Alderman Scheidecker to go into executive session at 7:37 PM, pursuant to Section 2(c)(1) “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity”. Aye: Aldermen Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay:0 Motion carried 8:0
Motion to return from Executive Session: Motion made by Alderman Robinson and seconded by Alderman Moran to return to regular session at 7:52 PM. Aye: Aldermen Dell, Fraser, Killey, McMahon, Moran, Redden, Robinson & Scheidecker Nay:0 Motion carried 8:0
Adjournment
There being no further business to come before the Council, motion made by Alderman Robinson and seconded by Alderman Redden to adjourn the Regular Council meeting at 7:54 PM. Motion carried unanimously by viva voce vote.
/s/ Denise Ii, City Clerk
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