Bureau County Board met Tuesday, Dec. 13.
Here are the minutes as provided by Bureau County:
BUREAU COUNTY
BUREAU COUNTY BOARD
MINUTES DECEMBER 13, 2016
Regular Meeting Bureau County Courthouse 6:30 PM
700 South Main Street, Princeton, IL 61356
CALL TO ORDER
- Mr. Dale Anderson
ROLL CALL
- Mrs. Hieronymus
PRESENT: Albrecht, Anderson D., Anderson R., Baracani, Cain, Dobrich, Donarski, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, Whited.
ABSENT: Feeney, Robinson, Thacker
INVOCATION
- Loretta Volker
PLEDGE OF ALLEGIANCE
APPROVING OF MINUTES
Approval of Board Minutes from November 10, 2016 and Board Minutes of Reorganizational Meeting on December 5, 2016 - It was moved by Mr. Dobrich, seconded by Mr. Baracani, for approval of the minutes. On vote, motion carried.
READING OF COMMUNICATIONS
Mrs. Hieronymus read the following communications: 1. A letter from Ameren advising of tree trimming in the City of Spring Valley. 2. A letter from IL Dept of Healthcare & Family Services advising a review of the OMB Circular Audit of Bureau County including its Health Dept was completed for the audit period December 1, 2014 through November 30, 2015. The audit performed by WIPFLI met the requirements of IDHFS. Place on file the 2015-2016 Annual Report of Regional Office of Education Annual Report from July 2015 through June 2016 of Bureau Henry Stark Regional Office of Education given out at last month’s meeting must be placed on file. It was moved by Mr. Dobrich, seconded by Mr. McCook, to place the 2015-2016 Annual Report on file. On vote, motion approved.
APPOINTMENTS
Resolutions to Appoint Members to the Board of Appeals
Resolution to appoint Perry Noble to serve a five-year term expiring December 1, 2021 to fill a vacancy on Board of Appeals. Mr. Anderson made that appointment and asked for the Board’s approval. On vote, motion carried.
Resolution to appoint Gary McKee to serve as an Alternate Member for a five-year term expiring December 1, 2021 to fill a vacancy on Board of Appeals. Mr. Anderson made that appointment and asked for the Board’s approval. On vote, motion carried.
Resolution to Appoint Member to Merit Commission
Bureau County Sheriff’s Merit Commission
Resolution to appoint Ray White for a six-year term on the Sheriff’s Merit Commission. Mr. Anderson made that appointment and asked for the Board’s approval. On vote, motion carried.
Signed Resolutions for Appointments
PUBLIC COMMENT
- Larry Kerrick from BPART on purchasing property
Resolution to Operate Public Transportation and Operating Assistance Grant Agreement
Mr. Anderson asked for a motion for approval of the Resolution to Operate Public Transportation and Operating Assistance Grant Agreement. Motion by Mr. Baracani, seconded by Mrs. Volker. On vote, motion carried.
Signed Resol. for Downstate Operating Assistance Grant Agreement
STANDING COMMITTEE REPORTS
EMA AND ZONING - MS. LILLEY
1. Summary of Zoning Hearings
No Zoning Hearings
2. Crescent Ridge LLC requests to amend existing Decommissioning Plan
Ms. Lilley announced Crescent Ridge LLC requests to amend its existing Decommissioning Plan. Crescent Ridge would like to change from cash escrow to a letter of credit. Ms. Lilley recommended consideration of the proposed change to amend the existing Decommissioning Plan to make the terms similar to other wind farm projects reflecting requirements of the current Zoning Ordinance such as Operational Phase Road Use Agreement and a Decommissioning Phase Road Use agreement. Ms. Lilley made a motion to consider the proposed change, seconded by Mrs. Piccatto. During discussion Asst State’s Attorney Engels stated any change would be based on a review of the actual agreement and that this is just a motion to consider their proposal. The board discussed the dollar amount would be a factor and also making the Road Use Agreement similar to that of the other wind farms. Zoning Enforcement Officer Kris Donarski stated the original cash escrow agreement was for $812,600.00, and it has grown to $959,204.00, and that the new owner of Crescent Ridge (Bureau County’s first wind farm) is asking for the board’s consideration of the change to be consistent with agreements Bureau County has with other wind farms. On vote, motion carried.
Zoning Officer Report
EMA Officer Report
HEALTH DEPT - MRS. VOLKER
Mrs. Volker reminded the Board that the Health Dept is now a tri-county health department (Bureau, Putnam and Marshall Counties). Mrs. Volker stated flu and shingles vaccinations are still available at the Health Dept. Mrs. Volker stated the Health Dept met with the County Administrator to discuss updating the employee handbook, particularly the issues of employee identification, drug-free workplace and criminal background checks in order to be in compliance with state and federal requirements.
ANIMAL CONTROL - MR. ROBINSON
Animal Control Report
There was no report from Animal Control.
FEES AND SALARIES/LABOR RELATIONS - MRS. ENTWHISTLE
1. Resolution to Sell County Property
Resolution to Sell County Property. Mrs. Entwhistle moved for approval of the sale of property in Gold Twp, PIN No. 07-01-100-064, and in Selby Twp, PIN No. 17-13-376-008, all for delinquent taxes, seconded by Mr. Cain. On vote, motion carried.
Signed Resolutions for Sold Property
2. Circuit Clerk hire and appointment
Mrs. Entwhistle moved for approval of the hiring of Erica Sterling by Circuit Clerk Reglin on January 3, 2017 to fill a vacancy, seconded by Mrs. Stetson. On vote, motion carried. Mrs. Entwhistle moved for approval of Circuit Clerk Reglin’s request to appoint a Deputy Clerk to handle computer issues within the office and to be paid a stipend, seconded by Mr. Dobrich. On vote, motion carried.
3. Taxes Received Report
Mrs. Entwhistle moved to approve and place on file the taxes received report, seconded by Mr. Baracani. On vote, motion carried. Mrs. Entwhistle moved to transfer $66,297.01 in Public Safety Sales Tax revenue to the General Fund, seconded by Mrs. Stetson. On vote, motion carried.
4. Pre-employment background checks
Mrs. Entwhistle moved to allow the County Administrator to hire a company to perform pre-employment background checks for a one-time setup fee of $49.95 and $28.00 for each background check to cover criminal history, social security number, and sex offender registry, seconded by Mrs. Marini. On vote, motion carried.
5. Place on file - Circuit Clerk Report, Sheriff Report, County Clerk Report
Mrs. Entwhistle reported the Sheriff’s November 30, 2016 Earnings Report totaled $3,373.00 and moved that it be placed on file, seconded by Mr. Dobrich. On vote, motion carried.
Mrs. Entwhistle reported the Sheriff received a check from the Circuit Clerk’s Office in the amount of $100.00 to be deposited in the Vehicle Procurement Fund. It is court-funded income derived from fees gained through court supervision cases. Mrs. Entwhistle reported the Sheriff received a check from the Circuit Clerk’s Office in the amount of $651.25 to be deposited into the General Fund. It is restitution for extradition of a prisoner in Case No. 15-CF-82. She moved to place the report on file, seconded by Mr. Donarski. On vote, motion carried. Mrs. Entwhistle presented the Circuit Clerk’s Earnings and Expenditures Report for June 2016 through November 2016 with earnings of $102,998.80 including passport fees of $3,475.00 and bond forfeitures of $28,635.00, Interest on Traffic/Criminal/Civil checking of $118.43, Interest on Savings of $1.82, Interest on CD of $153.86 and moved they be placed on file, seconded by Mr. Thompson. On vote, motion carried. Mrs. Entwhistle presented the Circuit Clerk’s Earnings and Expenditures Report for November 2016 with earnings of $16,128.75 including passport fees of $525.00 and bond forfeitures of $3,195.00, interest on Savings of $.27, Interest on Traffic/Criminal/Civil Checking of $19.58, Interest on CD of $153.86 and moved that it be placed on file, seconded by Mr. Baracani. On vote, motion carried. Mrs. Entwhistle presented the Circuit Clerk’s Earnings and Expenditures Annual Report with earnings of $223,248.58 including Passport Fees of $8,925.00 and Bond Forfeitures of $38,175.00, Interest on Traffic/Criminal/Civil Checking of $259.85, Interest on Savings of $4.41, E-Pay Interest of $.24, Interest on CD of $612.50, and moved that it be placed on file, seconded by Mrs. Stetson. On vote, motion carried. Mrs. Entwhistle presented the County Clerk’s Earnings and Expenditures Report for November 2016 in the amount of $9,938.70 and moved that it be placed on file, seconded by Mr. Cain. On vote, motion carried.
Circuit Clerk, Sheriff, County Clerk Reports
Fees and Salaries Comm Report
TRANSPORTATION (HIGHWAYS, ROADS & BRIDGES, WEEDS) - MR. RABE
1. Resolution to Appropriate MFT funds for County Engineer's Salary
Resolution to Appropriate MFT Funds for County Engineer’s Salary
Mr. Rabe reported the Committee agreed with the Resolution, the County Engineer’s salary is determined by IL Dept of Transportation (IDOT) which pays one-half the salary. Mr. Rabe presented the resolution for the County to pay $108,400.00 from the Motor Fuel Tax Fund for the County Engineer’s salary from 12/1/2016 through 11/30/17, and authorizing IDOT to transfer $54,200.00 of Federal Surface Transportation Program Funds in return for the equal amount of State funds. Mr. Rabe moved that the Resolution be approved, seconded by Mr. Donarski. On vote, motion carried.
Signed Resolution for Payment of Co. Engineer's Salary
Transportation Comm Report
INSURANCE - MR. KOHR
1. Approve Insurance coverage for Inmate Medical Expenses
Mr. Kohr asked the Board to recognize Sheriff Reed and Chief Deputy Taylor for their efforts in obtaining partial funding from CIRMA to cover the cost of the Lexipro program, a program to reduce the Sheriff’s liability exposure. As a result of their efforts, CIRMA gave the County $1,000.00 toward the Lexipro sign-up fee and a 15% reduction in fees. There could be a reduction of up to 25% in fees if a total of 15 counties sign up and the possibility of CIRMA’s paying for the cost of Lexipro for member counties.
Mr. Kohr made a motion to approve insurance coverage for inmate medical expenses. The invoice arrived the day following the meeting at which the Insurance Committee approved the insurance coverage. They approved it in conjunction with Building & Grounds on 11/30/16 and the invoice arrived on 12/1/16. County Administrator Schallhorn noticed the dates of coverage were wrong and that has been corrected. Mr. Kohr asked Mrs. Schallhorn to explain the matter of the invoice’s sales tax. Mrs. Schallhorn reported she received an email advising the County must pay $892.00 in sales tax. Mrs. Schallhorn confirmed with the County Clerk that the County is exempt from paying sales tax and advised the insurance carrier of that fact. Mr. Kohr reported the amount of the invoice, minus any sales tax, is $17,916.00 and moved for the County’s payment of only that amount until the sales tax issue is resolved, seconded by Mr. Rabe. AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. ABSENT: Feeney, Robinson, Thacker
Insurance Comm Report
LAW, MEMORIALS & RULES/ASSESSMENTS - MRS. MARINI
1. Place on file Coroner's Report, Public Defender Report, Assessor's Report
Mrs. Marini presented the Coroner's Report for November 2016 with 24 Coroner cases, 9 death investigations, no autopsies, 18 cremations and income of $250.00. She moved to place the report on file, seconded by Mr. Baracani. On vote, motion carried. Mrs. Marini presented the Public Defender’s Report for November 2016 with 2 cases closed and 6 cases opened. She moved to place the report on file, seconded by Mrs. Piccatto. On vote, motion carried. There was no Assessor’s Report.
2. Resolution to Join State's Attorney Appellate Prosecutor Group
Mrs. Marini reported the County’s fiscal responsibility for joining the State’s Attorney Appellate Prosecutor Group is $12,000.00 and made a motion to approve the Resolution, seconded by Mr. Cain.
AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. ABSENT: Feeney, Robinson, Thacker
Signed Resol. for State's Atty Appellate Prosecutor
Assessor's Report
Law Comm Report
BUILDING AND GROUNDS, PRINTING AND STATIONERY - MRS. WARREN
1. Jail Roof has been repaired
Mrs. Warren reported the repair is complete, and the Sheriff reports there are no leaks at this time.
2. 911 Radio Repeater went down twice.
Mrs. Warren reported the 911 radio repeater recently went down twice, at which time Bureau County law enforcement goes to an emergency channel to communicate. It was discovered the emergency channel is narrow band and effective only when Sheriff’s personnel are in the City of Princeton. Mrs. Warren reported the Committee agreed to purchase and install a new repeater at a cost of $5,000.00 to $7,000.00 as it is an emergency situation. She moved to accept the proposal to proceed with a new repeater, seconded by Ralph Anderson. On vote, motion carried. Mrs. Warren read the Sheriff’s statistical report for November, 2016: 42 accidents involving animals, 37 citations issued, 9 criminal citations, 3 civil law violations, no Domestic Batteries, 2 DUI arrests, 10 domestic disputes or child custody investigations, 44 persons processed through the County Jail, 44 papers served and 16 warrants issued.
Printing/Stat Comm Report
Building/Grounds report
SPECIAL COMMITTEE REPORTS
LIQUOR LICENSE, DANCE HALLS, MOTELS - DALE ANDERSON
HOUSING AUTHORITY - MR. BARACANI
TOURISM - MRS. STETSON
ECONOMIC DEVELOPMENT - MR. CAIN
PROBATION, CRIME - MRS. MARINI, MR. DONARSKI
COOPERATIVE EXTENSION - MRS. ENTWHISTLE
EMERGENCY TELEPHONE SYSTEM BOARD (E911) - MR. RABE
E911 Stats for October
COMPUTER COMMITTEE - MRS. ENTWHISTLE, MR. WHITED
PAYMENT OF CLAIMS
Approve All Claims for Month of December. Mrs. Entwhistle moved for payment of all claims including additional claims of $4,999.14 and payroll, seconded by Mrs. Marini.
AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. ABSENT: Feeney, Robinson, Thacker
EXECUTIVE SESSION
Litigation, Negotiations and Purchase of Real Estate Mr. Anderson said the Board needed to go into Executive Session to discuss litigation according to 5 ILCS 120/c11, the purchase of real estate according to 5 ILCS 120/c5, and collective bargaining according to 5 ILCS 120/2c. Mr. Baracani so moved, seconded by Mr. McCook. AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. ABSENT: Feeney, Robinson, Thacker
Upon conclusion of the Executive Session, it was moved by Mr. Rabe, seconded by Mr. Rediger, to return to regular session. AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. ABSENT: Feeney, Robinson, Thacker
OLD BUSINESS
Approve of the purchase of Real Estate for use for Public Transportation Mr. Cain moved to purchase real estate in Wyanet for $125,000.00 from the Capital Projects Fund, seconded by Mr. Donarski. AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. ABSENT: Feeney, Robinson, Thacker Approval of the Settlement Contract for Litigation Mr. Baracani moved to approve the Settlement Contract for Litigation, seconded by Mrs. Piccatto. AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. ABSENT: Feeney, Robinson, Thacker Mr. Albrecht moved to approve payment of the Settlement Contract for Litigation from the Liability Fund, seconded by Mr. Baracani. AYES: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Donarski, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Piccatto, Rabe, Rediger, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. ABSENT: Feeney, Robinson, Thacker There was no other Old Business.
NEW BUSINESS
Mrs. Entwhistle asked for a round of applause for County Clerk Kami Hieronymus. After having recently volunteered to serve as one of the County Clerk’s election judges, she has a new appreciation for the amount of work involved in an election.
ADJOURN
To January 10, 2017 Meeting. It was moved by Mr. Donarski, seconded by Mrs. Entwhistle, that the meeting be adjourned. On vote, motion carried.
Alerts Sign-up