Village of Hennepin met March 15.
Here is the minutes as provided by the Board:
Village of Hennepin
Regular Meeting of the President and Board of Trustees
Hennepin Village Hall
President Coleman called the meeting to order at 6:00 P.M.
Present: President Kevin Coleman
Diana Brandstatter, Clerk
Diana Gibson, Treasurer
Trustees: Karyn Christiansen Quentin Buffington
Matt Dean Teresa Clausen
Andrew Brouwer
Also
Present: Village Engineer, Bill Shafer
Village Street/Maintenance Supervisor, Tim Rylko
Zoning Officer, Larry Brown
News Tribune reporter, Jen Spratt
Putnam County Record reporter, Dave Cook
Absent: Trustee: Lynn Haage
Property Maintenance Officer: Josh Randall
MOTION: Buffington Second: Christiansen
To Approve February 2017 financial report as presented.
Motion carried unanimously.
MOTION: Brouwer Second: Clausen
To Approve minutes and warrants paid for February 2017.
Motion carried unanimously.
MOTION: Buffington Second: Christiansen
To Approve Bills to be Paid.
Motion carried unanimously.
MOTION: Clausen Second: Brouwer
To Approve donation requests to:
Teen Showcase - $300
Special Olympics - $100
YMCA Dolphins Swim Team - $100
Motion carried unanimously.
Public Comment: none
Old Business: none
New Business:
Bill Shafer, Village informed the Board that he had heard from the attorney for Mrs. Porter and stated that the easement would be approved soon to continue the work on the Locust St. drainage project. Shafer questioned the Streets committee concerning the 2017 Street Program. Trustee Buffington stated that the option currently being considered was the original project previously discussed but removing the Third St. section and adding Fifth St. instead because of its poor condition. Buffington questioned whether MFT Funds could be used to fund a portion of the $77,300 project. Shafer stated that up to $26,000 MFT Funds could be used for the project with a resolution, and the remaining out of the general fund.
MOTION: Buffington Second: Brouwer
To Approve Street Committee recommendations for the 2017 Street Program as proposed at a cost of $77,300.
Motion carried unanimously.
RES: 17-02
MOTION: Christiansen Second: Dean
To Approve $26,000 be paid out of the Motor Fuel Tax Fund for the 2017 Street Program, with the remaining balance of $51,300 to be paid out of the General Fund.
Roll call vote – Ayes: Christiansen, Dean, Brouwer, Buffington, Clausen, Coleman
Nays: None, Absent: Haage
Motion carried unanimously.
Trustee Buffington began a discussion concerning the High St. project’s design and engineering, stating that he had spoken to Ken Giordano about the cost, which would be approximately $40,875. Shafer mentioned that the design is usually 6-8% but Ken agreed on a 5% fee. According to Shafer, IVSC would charge 5% of 75% of the cost of the project and the remaining portion, including inspection fees would be due when the project moved forward. Buffington stated that he would like to see the design go forward. Trustee Dean reiterated and stated that he would like to see the project shovel ready. President Coleman questioned Shafer as to how long it would take to draw up the plans. Shafer said approximately 3 to 4 months. Trustee Brouwer pointed out that 6th St. had been taken out of the High St. project and Dean noted that the design just includes 5 th to Highway 26.
Trustee Buffington stated the design would include the water main and street portions.
MOTION: Buffington Second: Christiansen
To authorize Illinois Valley Surveying & Consultants to design the Street Project, namely High St. From 5th St. to Route 26.
Motion carried unanimously.
Larry Brown, Village Zoning Officer brought before the Board his 2016 building report, stating that there had been very little growth last year, with no new homes and mostly sheds and fences for a total amount of $135,600 for the year.
MOTION: Clausen Second: Buffington
To Approve 2017 quote from Top Notch lawn rolling for Village parks and ball diamonds for a Cost of $760.00.
Motion carried unanimously.
President Coleman brought up his recommendations to have the Village code amended to include specific materials to be used for fences. He noted that there were houses that had used several materials for a fence that ended up being a patchwork effect. He stated that fences needed to be constructed using the same material for the entire fence at any residence. Coleman questioned Larry Brown as to whether he had to make sure the resident wanting to construct a fence had the stakes correct before the fence is constructed. Coleman questioned this since a resident north of his property had constructed a fence that was obviously outside the correct property lines for the residence. Brown stated that he’s given drawings to check over and if they look right, they proceed. Brown suggested the code be changed to require a survey if the permanent property stakes weren’t already in place. He also stated that he had a few more changes to make in the code as long as it was being revised anyway. Coleman asked to have code revisions added to the agenda for next month. President Coleman informed the Board that both of the playgrounds need fibar, the mulch-like material used around the equipment. Both playgrounds are very low, Coleman stated. He also reported that one of the slides at the Walter Durley Boyle park had holes in it and will need replaced. Parkreation provided a quote for 200 yards of fibar at $4080 and a replacement slide at $864.
MOTION: Buffington Second: Clausen
To Approve an expenditure of $4080 for purchase of fibar for the two parks and $864 for the replacement slide for the WDB Park.
Motion carried unanimously.
PROC.
MOTION: Dean Second: Brouwer
To Approve the Fair Housing Proclamation.
Motion carried unanimously.
Trustee Brouwer questioned Buffington on the progress of the WDB Park electrical improvements. Buffington stated that he had been talking with Dan Zilm and would be sitting down with Ameren and Jim Gibson soon. Buffington stated that a special meeting might be needed to get started after the Ameren meeting is held. Trustee Buffington spoke briefly about the radar sign, noting that he would be getting the readings set up on google drive so the Board could access the information compiled from the sign as needed. He also stated that he would like to meet with Street Superintendent, Tim Rylko, to set up a calendar to move the sign around town on a schedule that everyone would know. President Coleman stated that he had received an email from the News Tribune asking if the Village was interested in placing a supporting ad for Putnam County Baseball and Softball.
MOTION: Clausen Second: Buffington
To place an ad in the News Tribune for the Putnam County Baseball and Softball teams, at A cost of $50.
Motion carried unanimously.
President Coleman noted that he had talked with Superintendent Carlson and the school will take care of fertilizing the ball diamonds, but the Village will take down the dying ash trees around the Diamond. In addition, the ash tree by Samantha Casey’s house will be removed by the Village, as discussed previously by the Board.
MOTION: Buffington Second: Clausen To Go into Closed Session, under Section2(c)(1) of the Open Meetings Act for discussion of The appointment, employment, compensation, performance of employees of the public body, Pending or possible litigation and or the acquisition of property.
Motion carried unanimously.
MOTION: Buffington Second: Clausen
To Come out of Closed Session.
Motion carried unanimously.
MOTION: Dean
To Adjourn
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