Seneca Village Council met June 6.
Here is the minutes provided by the Council:
Roll Call: Present: Applebee, Timmons, Olson, Barla, Spicer
Absent: none
A motion was made by Comm. Olson and seconded by Comm. Barla that the Council approves the May 16, 2017 council meeting minutes as presented.
Roll Call: Ayes: Olson, Barla, Timmons, Applebee, Spicer
Nays: none
A motion was made by Comm. Barla and seconded by Comm. Olson that the Council approves the payment of bills as presented.
Roll Call: Ayes: Barla, Olson, Timmons, Applebee, Spicer
Nays: none
No Seneca Business Spotlight presentation
Communications, Petitions, Reports and Additional Agenda Items:
Additional Agenda Items:
1. Public Hearing Announcement
2. Tobacco Announcement
Old Business:
Public Property Timmons:
Commissioner Timmons stated it was determined that a resident on West Union Street is not currently connected properly to the sewer main. In addition, three adjacent homes are on private septic systems located on West Lincoln Street. Chamlin and Associates have taken elevations and determined that the depth is adequate for sewer main work and consensus of council was for Chamlin to provide village with two estimates, one to tie West Union resident onto sewer main and the other to include the three West Lincoln Street residents.
Streets Olson:
Comm. Olson stated at May 16, 2017 meeting his department was in need of purchasing a dump truck. He has researched options and decided to purchase one from Rush Truck Centers with additional equipment/truck bed from Koenig Body & Equipment; these two expenditures will be split equally between the water, sewer and street departments.
A motion was made by Comm. Olson and seconded by Comm. Applebee that the council approves an expenditure to Rush Truck Centers of $78,103.00 split between water, sewer and street departments.
Roll Call: Ayes: Olson, Applebee, Barla, Timmons, Spicer
Nays: none
A motion was made by Comm. Olson and seconded by Comm. Applebee that the council approves an expenditure to Koenig Body & Equipment of $53,305.00 split between water, sewer and street departments.
Roll Call: Ayes: Olson, Applebee, Timmons, Barla, Spicer
Nays: none
In addition, Comm. Olson reminded all that the 2017 village clean up event will be held at Olson’s Salvage Yard on Friday, June 9th and Saturday, June 10th from 8:00 am to 4:00 pm.
Public Affairs Mayor Spicer:
Mayor Spicer stated the ordinance to annex property located at 413 Shipyard Road, has been on file with the Village Clerk’s office and is up for vote; no questions were presented.
A motion was made by Comm. Barla and seconded by Comm. Olson that the council adopts ordinance #17-12, annexing certain territory to the Village of Seneca.
Roll Call: Ayes: Barla, Olson, Timmons, Applebee, Spicer
Nays: none
New Business:
Public Property Timmons:
Comm. Timmons stated that a new pre-fab bathroom facility has been researched and approved by the Park Board to be placed at the Seneca Boat Launch. Mayor Spicer added that he was requested to approve an expenditure up to $65,000.00 but expects the total to be less. The bid from McCann Concrete Products included the use of a crane for unloading and setting the building as well as an additional expenditure for the setting crew. Seneca’s Snowdance towing business has offered to lift and set the structure if the placement is determined to be at a low enough level for their equipment to accomplish the task; in that event, it was announced the savings to the village should be approximately $8,000.00. In addition, it was announced that the process should take approximately 2-3 months to obtain and the facility doors will be electronic and capable of automatic locking.
A motion was made by Comm. Barla and seconded by Comm. Olson that the council approve an expenditure to McCann Concrete Products for the purchase of a boat launch restroom facility no to exceed $65,000.00 out of the Public Comfort Fund.
Roll Call: Ayes: Barla, Olson, Timmons, Applebee, Spicer
Nays: none
Comm. Timmons stated that on May 16, 2016 a fire hydrant was placed at Vaughey and Valley View Drive providing increased village fire protection.
A motion was made by Comm. Timmons and seconded by Comm. Olson that the council approves an expenditure to Underground Pipe and Valve, Co. in the amount of $6,416.40 out of the fire fund.
Roll Call: Ayes: Timmons, Olson, Applebee, Barla, Spicer
Nays: none
Accounts and Finance Barla:
Comm. Barla announced that the yearly appropriation ordinance has been completed and all council members are to review it prior to June 20th council meeting as the required public hearing will be held at 6:45 pm on same date. In addition, a copy of the current balanced budget was given to all councilmen.
Streets Olson:
Commissioner Olson stated that a bid letting for the 2017 street maintenance program is set for June 20, 2017 at 10:00 am; results will be discussed at the next council meeting.
Public Health & Safety Applebee:
Comm. Applebee stated it has been increasingly more difficult to cover open shifts with the current part time roster; therefore two additional staff have been considered for employment. No questions were presented.
A motion was made by Comm. Applebee and seconded by Comm. Olson that the council hires Jason Cory at an hourly rate of $19.59 out of the public health and safety department.
Roll Call: Ayes: Applebee, Olson, Timmons, Barla, Spicer
Nays: none
A motion was made by Comm. Applebee and seconded by Comm. Timmons that the council hires John Sutko at an hourly rate of $19.59 out of the public health and safety department.
Roll Call: Ayes: Applebee, Timmons, Olson, Barla, Spicer
Nays: none
The agenda item of approval of Starcom equipment purchase has been tabled until next meeting. Comm. Applebee stated the police department recently conducted a tobacco compliance check of Seneca retailers with no violations noted; this program is fully funded by a grant through the Illinois Liquor Commission.
Public Affairs Mayor Spicer:
Mayor Spicer stated a donation request from the University of Illinois Extension for the local 4- H Program was submitted; consensus of council was to allow a $300.00 donation split between all departments. Mayor announced the yearly donation drive for “Dollars against Diabetes” which will fall on Saturday, June 17, 2017. An announcement was made regarding a latex and oil paint collection on Saturday, June 17th in Grundy County.
A motion was made by Comm. Olson and seconded by Comm. Barla that the council enters into executive session to discuss purchase or lease of real estate.
Roll Call: Ayes: Olson, Barla, Timmons, Applebee, Spicer
Nays: none
A motion was made by Comm. Barla and seconded by Comm. Olson that the council returns to regular session.
Roll Call: Ayes: Barla, Olson, Applebee, Timmons, Spicer
Nays: none
A motion was made by Comm. Applebee and seconded by Comm. Timmons that the June 6, 2017 council meeting is adjourned at 7:37 pm.
Roll Call: Ayes: Applebee, Timmons, Olson, Barla, Spicer
Nays: none
http://senecail.org/pdf/minutes/June6,2017minutes.pdf
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