Village of Hennepin President and Board of Trustees met June 21.
Here is the minutes provided by the Board:
President Coleman called the meeting to order at 6:00 P.M.
Present: President Kevin Coleman Diana Brandstatter, Clerk Diana Gibson, Treasurer
Trustees: Karyn Christiansen Quentin Buffington
Matt Dean Teresa Clausen Andrew Brouwer Lynn Haage Also Present: Village Engineers, Bill Shafer and Ken Giordano Street Supervisor, Tim Rylko Village Attorney, Sheryl Churney Putnam County Record reporter, Dave Cook Tim Pyszka
MOTION: Clausen Second: Christiansen
To Approve May 2017 financial report as presented. Roll call vote: Ayes-Christiansen, Dean, Brouwer, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
MOTION: Brouwer Second: Buffington
To Approve minutes and warrants paid for May 2017. Roll call vote: Ayes-Christiansen, Dean, Brouwer, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
MOTION: Haage Second: Buffington To Approve Bills to be Paid. Roll call vote: Ayes-Christiansen, Dean, Brouwer, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
Public Comment: none Old Business: New Business: Village Engineer, Bill Shafer informed the Board on the completion of the Eleventh Street drainage project, stating that it’s completed and working. Shafer also noted that at $3000, the project was under budget. Shafer also reported that the east side catch basin was almost full and stressed the importance of checking the level in the basin every few years. Shafer also updated the Board concerning the bid opening to be held July 12th at 10:00 a.m. at the Village Hall, and noted that the bids would include Front St. and High St. from 5th St. to Route 26.
Motion: Buffington Second: Clausen
To Approve the bid letting for the High St. road improvement program to be held July 12th, 2017 at 10:00 a.m. at the Village Hall building. Motion carried unanimously.
In addition, Shafer stated, concerning the MFT project, Advanced Asphalt contracts have been submitted to IDOT. Advanced Asphalt may hold off starting the MFT project, Shafer noted, in case they are awarded the High St. project to consolidate the work.
A short discussion was held concerning the appointment of a new Property Maintenance Officer.
Motion: Brouwer Second: Dean
To Approve appointment of Tim Pyszka as the new Village of Hennepin Property Maintenance Officer. Motion carried unanimously. RES. 17-04 Motion: Brouwer Second: Dean
To Approve Resolution #17-04, entitled A Resolution Concerning Public Comment At Meetings, setting forth guidelines for Public Comment at Village Board Meetings. Motion carried unanimously. RES. 17-05 Motion: Buffington Second:
To Approve Resolution #17-05, entitled A Resolution Concerning Freedom Of Information Act Requests, setting forth fee schedules and request requirements, etc. Motion carried unanimously.
Village Attorney, Sheryl Churney, reported to the Board that she had drafted a Nuisance Ordinance, both public and private that gives the Property Maintenance Officer power to proceed. ORD. 549 Motion: Christiansen Second: Haage
To Approve Ordinance #549, entitled An Ordinance Concerning Nuisances For The Village Of Hennepin, Putnam County, Illinois, setting forth specific definitions of nuisances, offenses and penalties, etc. Roll call vote: Ayes-Christiansen, Dean, Brouwer, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
The Board then discussed the interfund loan to pay for the High St. road project. Churney informed the Board that an interfund loan is usually discouraged, according to her law firm and also stated that auditors aren’t in favor of them. She then stated that with everything considered including the provided schedule of repayment that she believes it’s an appropriate method of managing the Village’s funds, including paying the Education and Recreation fund back with much higher interest than it’s investments are receiving currently. RES. 17-06 MOTION: Buffington Second: Christiansen
To Approve Resolution #17-06, entitled A Resolution Authorizing An Interfund Loan From The Education And Recreation Fund To The General Fund, to provide funding for the 2017 High Street Road Project, with repayment schedule required. Roll call vote: Ayes-Christiansen, Dean, Brouwer, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
Concerning the Fencing Ordinance changes, action cannot be taken tonight, stated Churney, A Public Hearing needs to be held, and is currently published in the Putnam County Record. The Planning & Zoning Commission needs to meet first to discuss the changes and make its recommendations to the Board. Their regular meeting is set for July 12th, with the Public Hearing to be held prior to the meeting.
Motion: Buffington Second: Clausen
To Approve sending proposed Fencing requirement changes to the Planning & Zoning Commission for discussion at their July 12, 2017 regular meeting. Motion carried unanimously.
ORD. 548 Motion: Haage Second: Brouwer
To Approve Ordinance #548, entitled An Ordinance Ascertaining The Prevailing Wages For Laborers, Workmen And Mechanics Employed On Public Works Of The Village Of Hennepin. Roll call vote: Ayes-Christiansen, Dean, Brouwer, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
Trustee Clausen brought the Finance Committee’s recommendations for the Village’s Annual Budget to the Board for review. The Board reviewed the changes and recommendations included in the tentative budget.
Motion: Haage Second: Christiansen
To Approve the recommendations provided by the Finance committee for the Tentative Budget, with the actual budget to be passed at the July 2017 meeting. Motion carried unanimously.
A short discussion was held concerning the future numbering of registered golf carts and UTV’S in the Village. Trustee Dean brought a sample of numbers that could be affixed to golf carts and UTV’s to make them more identifiable should they be viewed in violation of state laws or Village ordinance. Village Attorney, Churney stated that the positioning of the numbers could be at the discretion of the Zoning Officer. A list of vehicle owners and their numbers will be supplied to the police and Village Trustees for identification, as soon as they are distributed to the owners.
A brief discussion was held concerning needed stop signs within the Village. Churney will compile one Ordinance for all stop signs to be approved at the July meeting.
A brief discussion was held concerning the WDB electrical upgrades progress, with Trustee Buffington stating that the concrete near the shelter is poured with handicap accessibility having been added. Buffington also stated that temporary service would be used for a couple of the vendors during the 4th of July celebration while waiting for a custom electrical box to arrive.
Noting that three people would be unable to attend the regular meeting on July 19th, Churney discussed the possibility of passing a remote participation ordinance. The Board approved rescheduling the July meeting. The meeting will be changed to July 26th, 2017 at 5:30 p.m. Churney also made a couple of suggestions including having ‘approve travel requests’ on the agenda every month. In addition, she suggested passing a NIMS Resolution (National Incident Management System).
Buffington gave accolades to Hennepin Marine for running a good business and suggested the Board acknowledge those who make a positive contribution to the Village in any way. Buffington also reminded everyone, including the newspaper, what a great show the fireworks would be.
Motion: Dean
To Adjourn
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