City of Ottawa Special Events Committee met July 20.
Here is the minutes provided by the Committee:
Present: Michael Dougherty, Peggy Schneider, Jani Eichelkraut, Sherra Blakley, Jim Reilly, and Don Gillette. Absent: Phyllis Revell, Alaina Rivers, Candy Moore and Nancy Stisser.
Funding Requests: The Elks Club requested $500 for its annual Music Festival on Sept. 2. The committee will get more information on the club’s intention for that funding and discuss the request at the next meeting.
Minutes: On a motion by Don and second by Jim, minutes from the June meeting were approved.
Financial Report: In Alaina’s absence, none was given.
Old Business: Music in the Park: Host: Due to a schedule conflict, Peggy would not be able to host the August 12 concert. Jim and Sherra agreed to do so. Checklist: Mike drew up a checklist for Saturday hosts to include band contact info, host tasks, band payment check and rain location information. Those instructions had been given verbally in the past, but this clarifies duties for members. Sign: Mike suggested the vinyl announcement banners be gotten out of storage and hung in the park. Rain location sign: In discussing relocation due to weather, members wondered how best to announce the change in the park on concert evenings. One suggestion was to use a large sign similar to what political candidates use: sturdy, weather-durable, anchored with wire stakes and which is easy to install and visible. Action: Mike got an estimate from Designs and Signs for $137 for three signs (including 2 spares). On a motion by Sherra and second by Jani, the committee by email voted to purchase the signs. Issues: The committee discussed issues that have cropped up this year due to the addition of Tangled Roots Brewing’s concert series. That series operates with city permission but not under MIP control or guidelines. The business chose a similar name for its series, which could be confusing. The brewery also requested a Saturday night date for one concert, but the band got tied up in traffic and arrived late. The performance started late and overlapped and delayed the Music in the Park concert which followed, causing some irritation and confusion for the audience. SEC will continue to monitor the issues and eventually share its concerns with city officials as to future operations of the concert venue.
Adjournment: 6:35 p.m. The next meeting will be August 17 at 5:30 p.m. Respectfully submitted by Peggy Schneider
http://www.cityofottawa.org/document-library/boards-and-commissions/special-events-committee/2017-special-events-committee-minutes/3081-07-20-2017-special-events-committee-minutes/file
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