Illinois Valley Times

Village of Hennepin Village Board met August 16. 

Here is the minutes as provided by the board:

President Coleman called the meeting to order at 6:00 P.M.

Present: President Kevin Coleman

Diana Brandstatter, Clerk

Diana Gibson, Treasurer

Newly appointed Trustee Paul Goetz, was sworn in by Diana Brandstatter, Village Clerk.

Trustees: Matt Dean         Quentin Buffington

Paul Goetz                        Lynn Haage

Absent: Trustees: Christiansen, Clausen

Also Present: Village Engineers, Bill Shafer and Ken Giordano

Street Supervisor, Tim Rylko

Property Maintenance Officer, Tim Pyszka

Putnam County Record reporter, Dave Cook

News Tribune reporter, Ali Braboy

Jen & Rob Spratt

Motion: Haage Second: Dean

To Approve July 2017 financial report as presented.

Roll call vote: Ayes-Dean, Goetz, Buffington, Haage, Coleman

Nays-none, Abstain-none

Absent-Christiansen, Clausen

Motion carried unanimously.

Motion: Dean Second: Buffington

To Approve minutes and warrants paid for July 2017.

Roll call vote: Ayes-Dean, Goetz, Buffington, Haage, Coleman

Nays-none, Abstain-none

Absent-Christiansen, Clausen

Motion carried unanimously.

Motion: Brouwer Second: Dean

To Approve Bills to be Paid.

Roll call vote: Ayes-Dean, Goetz, Buffington, Haage, Coleman

Nays-none, Abstain-none

Absent-Christiansen, Clausen

Motion carried unanimously.

Motion: Buffington Second: Haage

To Approve donation requests to:

Freedom House - $100

PC Cheer - $100

Roll call vote: Ayes-Dean, Goetz, Buffington, Haage, Coleman

Nays-none, Abstain-none

Absent-Christiansen, Clausen

Motion carried unanimously.

Motion: Buffington Second: Haage

To Approve four to attend the NCICG Annual Golf Outing on September 14th at Chapel Hill

Roll call vote: Ayes-Dean, Goetz, Buffington, Haage, Coleman

Nays-none, Abstain-none

Absent-Christiansen, Clausen

Motion carried unanimously.

Bill Shafer, Village Engineer, informed the Village the contracts have been signed and the MFT

Resolutions are back from IDOT. In addition, the High St contracts are signed and approved. The

School will adjust their routes as needed, when the project is underway and a press release will be

sent to get the word out.

Shafer also reported to the Board that Marquis Subdivision had been leasing the huge white building

to Growmark with an option to buy. Growmark has agreed to purchase the building and ground that

it sits on, but a variance is needed to divide the parcel of property, since they will only be buying a

portion of the lot. Shafer stated that he recommends the Board refer the issue to the Planning &

Zoning Commission for review the variance request and, in addition, ask them to allow a more streamlined

process to divide the small parcel. (See attached legal memo)

Motion: Buffington Second: Haage

To Approve the referral of the Marquis request for a variance to the Planning and Zoning

Commission, the variance being, to divide a small parcel of property, to allow for the sale

of the large storage building on Power Plant Road to Growmark.

Roll call vote: Ayes-Dean, Goetz, Buffington, Haage, Coleman

Nays-none, Abstain-none

Absent-Christiansen, Clausen

Motion carried unanimously.

A Public Hearing will be held by the Planning & Zoning Commission, with necessary publications.

Public Comment: Jen Spratt informed the Board of their purchase of Waterfront Tavern, with the

establishment’s name being changed to Spratt’s Tap. Spratt wanted the Board to know if any

problems should arise with their establishment, to please contact them. President Coleman stated

that on behalf of the Board, they are pleased with them purchasing the tavern and wished them much

success.

President Coleman mentioned a stop sign at Fourth and Sycamore that he would like to see

removed. Trustee Dean stated that he wasn’t in favor of removing any stop signs. Trustee

Buffington advised the Board to revisit the subject in the Spring.

President Coleman began discussion on the grapple bucket for the tractor, stating that he had

spoken to Daryl Petersen at Kelley-Sauder and learned that additional hydraulics and a controller

would be needed besides the grapple. The Board further discussed the need for the grapple in

making the removal of brush from the dump site more efficient and time saving.

Motion: Buffington Second: Goetz

To Approve purchase of a Debris Grapple bucket, including hydraulics and controller from

Kelley-Sauder Rupiper in the amount of $6800.

Roll call vote: Ayes-Dean, Goetz, Buffington, Haage, Coleman

Nays-none, Abstain-none

Absent-Christiansen, Clausen

Motion carried unanimously.

After a brief discussion concerning the street sweeping company that was used for the last few times

in the Village, with one sweep being very good and the next not very good, Trustee Haage suggested

giving them another chance, with Trustee Goetz stating they should be called and informed of the

Board discussion. The Board agreed to hire them for the next sweep before the Bicentennial.

President Coleman discussed trees needing to be removed in the Village, stating that the one

close to the Sally Young residence definitely needs removed, since it’s dying. The Board agreed.

Trustee Dean discussed the need for a tree trimming/removal ordinance, to establish whose

responsibility it is to trim trees, and clear up issues with trees that overhang onto other properties, etc.

President Coleman stated he would contact Roger Richardson, with AAA Tree Service to have the

Sally Young tree removed.

A short discussion was held concerning the Bicentennial Ad for the Keepsake Edition of the News

Tribune.

Motion: Haage Second: Buffington

To Approve purchase of a full-sized color ad for publication in the Village of Hennepin’s

Bicentennial Keepsake Edition of the News Tribune at a cost of $735.

Roll call vote: Ayes-Dean, Goetz, Buffington, Haage, Coleman

Nays-none, Abstain-none

Absent-Christiansen, Clausen

Motion carried unanimously.

A discussion was held concerning the progress of the electrical work at WDB Park, with Trustee

Buffington stating the work would be done between the 29th of August and the 1st of September,

with work being done by Labor Day weekend.

Trustee Buffington questioned what night the Village should set trick or treat hours for Halloween,

with it falling on a Tuesday night this year. Trustee Haage encouraged the Board to make sure it’s

coordinated with other nearby towns.

Motion: Haage Second: Buffington

To Go into Closed Session, under Section 2(c)(1) of the Open Meetings Act for discussion of

The appointment, employment, compensation, performance of employees of the public body,

Pending or possible litigation and or the acquisition of property.

Motion carried unanimously.

Motion: Haage Second: Dean

To come out of Closed Session.

Motion carried unanimously.

Motion: Haage Second: Dean

To Approve repaying the Education & Recreation Fund for money borrowed for the 2017

High Street Project at a rate of 3% annually for a period of 15 years with no penalty for

early repayment.

Roll call vote: Ayes-Dean, Goetz, Buffington, Haage, Coleman

Nays-none, Abstain-none

Absent-Christiansen, Clausen

Motion carried unanimously.

Motion: Dean

To Adjourn

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