Lostant Community Unit School District 425 Board met September 20.
Here is the minutes provided by the Board:
1. Call to Order and Roll Call
Mike Phillips, B.O.E. President, called the regular board meeting to order at 6:07 p.m.
Present: Ioerger, Skinner, Miller, Lawless, Shawback
Absent: Burcar
Recording Secretary: Sandra Malahy, Superintendent
Audience Members: Zach Pratt, Joel Hopkins
2. Public Comment
None
3. Correspondence
None
4. Recognition
a. Niki Rauba and Joan Rauba were thanked for working in the concession stand and taking gate money at the first home basketball game.
5. Reports, Updates, and Informational Items
Informational Items:
FY17 District Audit Report-
Mr. Hopkins, school auditor, gave the Board a full report on the 2016-2017 audit. The school is in compliance and no findings of mismanagement were found.
6. Consent Agenda
Approve the Minutes of the Regular Session of the Board Meeting from August 23, 2017, Treasurer’s Report, Balance Sheet, Activity Account, Disbursements in the Amount of $390,112.75, and August 2017 Payroll.
7. Action Item
A motion by Skinner and seconded by Shawback to approve the consent agenda.
Roll call, 6-0, Motion passes.
8. Financial Report
a. Fund Activity
The district is 17% through the school year. Revenues are 76.77% and Expenditures are 27.20%.
Fund Category Revenues Expenditures
10 Education 53.87% 11.43%
20 Operation and Maintenance 65.13% 14.43%
30 Debt 61.52% 0.00%
40 Transportation 104.10% 5.72%
50 Social Security & IMRF 64.89% 10.91%
60 Capital Projects 0.00% 0.00%
70 Working Cash 65.62% 0.00%
80 Tort 65.59% 3.79%
90 Fire / Health Life Safety 104.08% 53.76%
Total 76.77% 27.20%
9. Reports, Updates, and Informational Items
Informational Items:
PTO Report-
None
Employee Report-
None
Girls Volleyball Team Fundraising Tournament-
Tracy Daugherty, representing athletic parents, would like permission to host a girls volleyball fundraising tournament.
High School Intergovernmental Agreement Language-
The Board discussed new language regarding high school student discipline.
Fieldcrest Intergovernmental Agreement-
The Board discussed the feasibility of continuing an I.G.A. with the Fieldcrest School District.
Illinois: New Funding Formula-
Dr. Malahy shared estimated revenue amounts for G.S.A. and C.A.T. with regard to the new state funding formula. Lostant School District will receive less money from the state due to the amount of levy revenue.
IDOT Serious Safety Hazard Finding-
The Board viewed one serious safety hazard finding for a family who must be bused within the 1.5 mile radius of the school.
Administrator and Teacher Salary and Benefits Report-
The Board reviewed this annual report.
Board Policy Draft Update July 2017 - Issue 95: Second Reading-
2:220-E3 Exhibit – Closed Meeting Minutes
Footnote is added to body of document.
2:260 Uniform Grievance Procedures
Language updates.
6:80 Teaching About Controversial Issues
Takes out student discipline language.
6:210 Instructional Materials
Language updates.
7:275 Orders to Forgo Life-Sustaining Treatment
Requires additional team members.
8:70 Accommodating Individuals with Disabilities
Adds the word website to the policy.
Committee Reports:
Technology-
No meeting this month.
Finance-
No meeting this month.
Building-
No meeting this month.
Calendar-
No meeting this month.
Negotiations-
No meeting this month.
Safety-
No meeting this month.
Closed Session Minutes-
No meeting this month.
Legislative Update:
None
Other:
None
Old Business: Lostant CUSD 425 Restructure Update-
Nothing new this month.
School Improvement Plan-on-a-Page-
New goals will be set in September and October.
School Construction Projects-
Dr. Malahy stated almost all of the work on the interior of the school is completed. The exterior work will be completed in the next few weeks.
New Business:
Dr. Malahy reported on Grandparents Day.
The Board discussed replacing the burner in the boiler.
10. Executive Session
Date: September 20, 2017 Time: 7:46 pm
Location: Lostant CUSD 425
A motion was made by Skinner and seconded by Lawless to adjourn to closed meeting to discuss:
□ The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1).
• Resignation
• Reassignment
• Employment
□ Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).
□ The selection of a person to fill a public office, including a vacancy in a public office, when the District is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the District is given power to remove the occupant under law or ordinance. 5 ILCS 120/2(c)(3).
□ Evidence or testimony presented in open hearing, or in closed hearing where authorized by law, to a quasi- adjudicative body, as defined in the Open Meetings Act, provided that the body prepares and makes available for public inspection a written decision with its determinative reasoning. 5 ILCS 120/2(c)(4).
□ The purchase or lease of real property for the use of the District, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 5 ILCS 120/2(c)(5).
□ The setting of a price for sale or lease of property owned by the District. 5 ILCS 120/2(c)(6).
□ The sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7).
□ Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8), amended by P.A. 99-235.
□ Student disciplinary cases. 5 ILCS 120/2(c)(9).
□ The placement of individual students in special education programs and other matters relating to individual students. 5 ILCS 120/2(c)(10).
□ Litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the District finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the closed meeting minutes. 5 ILCS 120/2(c)(11).
□ The establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the District or any intergovernmental risk management association or self-insurance pool of which the District is a member. 5 ILCS 120/2(c)(12).
□ Self-evaluation, practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the District is a member. 5 ILCS 120/2(c)(16).
□ Discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).
□ Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29).
Closed Meeting Roll Call:
“Yeas”
Lawless, Phillips, Skinner, Ioerger, Shawback, Miller
“Nays”
Motion: X Carried □ Failed
A motion by Lawless and seconded by Skinner to reconvene into open session at 8:23 p.m. Roll call. 6-0
11. Action Items
a. A motion by Ioerger and seconded by Shawback to accept the FY17 School District Audit.
Roll call, 6-0, Motion passes.
b. A motion by Shawback and seconded by Miller to approve the girls volleyball team fundraising tournament.
Roll call, 6-0, Motion passes.
c. A motion by Skinner and seconded by Lawless to approve the IDOT Serious Safety Hazard Finding.
Roll call, 6-0, Motion passes.
d. A motion by Lawless and seconded by Ioerger to approve the Administrator and Teacher Salary and Benefits
Report. Roll call, 6-0, Motion passes.
e. A motion by Lawless and seconded by Skinner to adopt the Board Policy Draft Update July 2017 - Issue 95 with the exception of 7:275.
Roll call, 6-0, Motion passes.
12. Action Items as a Result of Executive Session
a. A motion by Shawback and seconded by Miller to approve the resignation of bus driver Josue Garcia effective September 12, 2017.
Roll call, 6-0, Motion passes.
b. A motion by Ioerger and seconded by Shawback to accept the resignation of Jennifer Tooley as bookkeeper effective November 1, 2017.
Roll call, 6-0, Motion passes.
c. A motion by Ioerger and seconded by Miller to approve the reassignment of Jennifer Tooley as a contracted service to assist the district administrative assistant/bookkeeper on an as need basis beginning November 1, 2017 with a $25.00 monthly retainer and $17.00 per hour on-site fee.
Roll call, 6-0, Motion passes.
d. A motion by Ioerger and seconded by Lawless to approve the employment of Jessica Flaherty as a temporary, part-time office assistant through May 31, 2018, beginning September 19, 2017 at $13.00 per hour.
Roll call, 6-0, Motion passes.
e. A motion by Phillips and seconded by Miller to approve the contracted service of Shauna Breckenridge as the 3rd – 8th grade music director for the 2017 winter program at a stipend of $500 for time and materials.
Roll call, 4 yes: Phillips, Shawback, Miller, Lawless / 2 no: Ioerger, Skinner. Motion passes.
f. A motion by Ioerger and seconded by Skinner to approve the employment of Tony Acevedo as a bus driver pending completion of all state requirements at $15.00 per hour.
Roll call, 6-0, Motion passes.
g. A motion by Skinner and seconded by Ioerger to approve the reemployment Carol Spangler as a substitute bus driver on an as need basis at $15.83 per hour.
Roll call, 6-0, Motion passes.
13. Direct Superintendent to Report to Board
a. Contact the Board attorney to draft new language regarding student discipline for the high school I.G.A.s.
b. Order a new burner for the boiler.
14. Adjourn
A motion by Ioerger and seconded by Shawback to adjourn.
Ayes. 6-0.
The regular meeting adjourned at 8:53 p.m.
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