Village of Hennepin Board of Trustees met December 20.
Here is the minutes provided by the Board:
President Coleman called the meeting to order at 5:30 p.m.
Present: President Kevin Coleman
Diana Gibson, Treasurer
Trustees: Karyn Christiansen Quentin Buffington
Matthew Dean Teresa Clausen
Paul Goetz Lynn Haage
Absent: Diana Brandstatter, Clerk
Also Present: Village Engineer, Bill Shafer
Street Supervisor, Tim Rylko
Property Maintenance Officer, Tim Pyszka
Sheryl Churney, Village Attorney
Putnam County Record reporter, Dave Cook
Jim Pozzi, Republic Services
Motion: Buffington Second: Haage
To go into Closed Session, under Section 2(c)(1) of the Open Meetings Act for the discussion Of litigation affecting the Village.
Roll Call Vote: Ayes – Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none
Motion carried unanimously.
Motion: Buffington Second: Dean
To come out of Closed Session.
Roll Call Vote: Ayes – Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none
Motion carried unanimously.
Motion: Christiansen Second: Haage
To Approve November 2017 financial report as presented.
Roll call vote: Ayes-Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none
Motion carried unanimously.
Motion: Christiansen Second: Haage
To Approve warrants paid for November 2017.
Roll call vote: Ayes-Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none
Motion carried unanimously.
After a discussion, it was agreed that the November minutes would need a revision to remove the notation that Trustee Haage was present via remote participation, since she was actually present.
Motion: Buffington Second: Clausen
To Approve November 2017 minutes once the discussed revision is made.
Roll call vote: Ayes-Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
Motion: Buffington Second: Dean
To Approve Bills to be Paid.
Roll call vote: Ayes-Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
Motion: Haage Second: Clausen
To Approve donation requests to IVCIL and Freedom House for $100, Putnam County Historical Society for $50 and Basketball tourney ad for $50.
Roll call vote: Ayes-Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
There were no travel requests.
Jim Pozzi was present to discuss his company, Republic Services, which had taken over the garbage removal for the Village from Illinois Valley Waste Services. Pozzi stated that nothing will change except there will be a different label on the trucks. Trustee Haage questioned whether the company would provide receptacles. Pozzi stated that they were talking about providing carts which a lot of small towns are utilizing already and really like. Pozzi stated that Republic would replace the carts as needed. He added that they could open the contract to talk about it with the Village. The carts would belong to each home or location, but the Village would have to purchase them at a cost of $75- $80 per cart. Pozzi stated that they are the second largest garbage removal company in the industry. Pozzi also stated that they were equipped to pick up bulk items through the year, if a customer calls and requests it. President Coleman asked Pozzi to send us a cost display for the carts and bulk item pick up. Mr. Pozzi then questioned whether the Village could bill the residents, to which Coleman stated that the Village would not do the billing.
Bill Shafer, Village Engineer stated that the remaining bills for Illinois Valley Surveying & Consultants and Advanced Asphalt would be the last for the year. Shafer also said to expect an invoice from Midwest Testing.
Street Supervisor, Tim Rylko, stated that the street department had filled in holes on Devil’s Lane. ORD #555
Motion: Haage Second: Clausen
To Approve Ordinance #555, entitled: An Ordinance Amending Chapter 2, Division 13 Of The Hennepin Municipal Code To Adopt A Policy Prohibiting Sexual Harassment In Accordance With Public Act 100-0554
Roll call vote: Ayes-Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none
Motion carried unanimously.
President Coleman noted that the Village Code did not include anything about unused watercraft being parked on resident’s properties for extended periods of time. He stated that there are a lot of boats that have been sitting for a long time. Coleman also stated that letters would go out in January to residents who are currently non-compliant with several property maintenance issues. He stated they would be given 90 days to clean up their properties. Property Maintenance Officer, Tim Pyszka, will help with the letters, according to Coleman.
The Board began a discussion about the Baseball Program, manager and committee to be formed. Trustee Haage stated that the committee would need to be connected to the Board. Josh Randall and Mike Friel will oversee whoever is appointed to the committee and report to the Board. Haage also stated that after the Board approves a budget, the Baseball manager will be accountable to the committee. Trustee Goetz questioned whether the manager would have complete access to the checking account. Trustee Dean informed the Board of an app called ‘concur’ that tracks expenses and costs just $10 a month. Information concerning the account could then be sent to whomever is set up to receive it. Trustee Haage stated that the Baseball manager would be informed of their job description, outlining specific duties and given the amount they are to receive for their services in one lump sum.
Trustee Dean briefly discussed the upcoming Appreciation Dinner, stating that MarkAllen would be hired again for the catering and it will take place at St. Pat’s Hall on a Saturday in February.
President Coleman reminded everyone that T-shirts and wine are still available.
Trustee Dean announced to the Board that he and his wife would be purchasing a home and would be moving soon, consequently requiring him to resign from the Board at the end of January 2018.
Trustee Buffington thanked everyone who participated in the Christmas event, with Santa coming to Hennepin, noting that it was the most people in attendance ever.
Trustee Haage made mention of how nice High St. is now, but that it has become a speedway. As a warning, Haage stated that tickets would be issued. It was discussed that the electronic speed sign needs to be put back up.
Trustee Buffington announced the winners of the Christmas Lighting contest were:1st Place-John & Selene Zimmer-$75, 2nd Place-Harvey & Kelly Curley-$50 and 3rd Place-Chuck & Nicole Hatton-$25.
Coleman questioned whether the Board would approve Street employee, Rudy Blaylock, to have a Village credit card for street purchases. The Board agreed unanimously.
Motion: Buffington Second: Christiansen
To Go into Closed Session, under Section 2(c)(1) of the Open Meetings Act for discussion of The appointment, employment, compensation, performance of employees of the public body.
Roll call vote: Ayes-Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman Nays-none, Abstain-none Motion carried unanimously.
Motion: Haage Second: Dean
To come out of Closed Session.
Roll Call Vote: Ayes – Christiansen, Dean, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Abstain-none
Motion carried unanimously.
Motion: Christiansen Second: Dean
To Accept raises and stipends as presented by the finance committee.
Roll call vote: Ayes-Christiansen, Dean, Goetz, Clausen, Haage. Nays-Buffington Abstain-none
Motion carried.
Motion: Dean
To Adjourn
https://drive.google.com/file/d/1cN8u3U1_BWeiK0E5ryndQWvEmWKA8W75/view
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