Village of Diamond Village Board met Jan. 23.
Here is the minutes provided by the Board:
The scheduled meeting of the Diamond Village Board was held on Tuesday, January 23, 2018 at 6:00 p.m. with Mayor Teresa Kernc presiding. Upon roll call Commissioners present were Mark Adair, Jeff Kasher, Dave Warner and Carolyn Wilson.
Approval of Minutes MOTION was made by Commissioner Kasher, SECOND by Commissioner Adair to approve the 12/12/2017 meeting minutes and place on file. Ayes; Adair, Kasher, Kernc and Wilson. Abstain; Warner. Motion Carried.
Approval of the January 23, 2018 Bill List MOTION was made by Commissioner Wilson, SECOND by Commissioner Warner to approve the bill list and place it on file. All Ayes; Motion Carried.
Approval of the December 2017 Treasurer’s Report MOTION was made by Commissioner Wilson, SECOND by Commissioner Adair to approve the December 2017 Treasurer’s Report and place it on file. All Ayes; Motion Carried.
Public Comment None
New Business Approve Mayor Kernc Travel Expense Form for the WCGL Spring Lobby Day in Springfield Mayor Kernc stated the hotel and registration costs will be placed on the village credit card. She will complete a mileage expense form for mileage to and from Springfield. MOTION was made by Commissioner Warner, SECOND by Commissioner Kasher to approve Mayor Kernc Travel Expense Form for the WCGL Spring Lobby Day in Springfield. All Ayes; Motion Carried.
Approve Ordinance #2018-03; An Ordinance Adopting Building Codes and Technical Amendments for the Village of Diamond Village Attorney John Gallo explained the building codes will be adopted, however, each code is then individually modified. Commission Kasher stated the codes are builder friendly and he believes in Commissioner Adair’s expertise in this area for the modified codes. MOTION was made by Commissioner Adair, SECOND by Commissioner Wilson to approve Ordinance #2018-03; An Ordinance Adopting Building Codes and Technical Amendments for the Village of Diamond. All Ayes; Motion Carried.
Approve Chamlin Proposal Village Engineer Mike Perry stated this proposal is for the complete water system of the plant and village mains. The map will be laminated and changes can be written on the map. Perry stated the map should be updated every 1-2 years to reflect all changes made to the map. MOTION was made by Commissioner Kasher, SECOND by Commissioner Warner to approve Chamlin’s Proposal for Professional Surveying and Engineering Services for Water Map Updates. All Ayes; Motion Carried.
RCAP (Rural Community Assistance Partnership) Mayor Kernc stated she met with the representatives of RCAP. They toured the water and sewer plant and will be scheduling a time for the audit. The cost of the audit is free of charge. RCAP can also complete an asset management and rate study. Kernc will be speaking with them regarding summer assistance for GIS mapping. Kernc would like authorization to complete the necessary paperwork for RCAP once she receives it, which will permit an audit by RCAP. MOTION was made by Commissioner Adair, SECOND by Commissioner Warner to authorize Mayor Kernc the authorization to complete the paperwork from RCAP. All Ayes; Motion Carried.
Old Business Approve Terraco Agreement Village Attorney John Gallo stated the settlement negotiation has been completed. Gallo recapped the original agreement and the letter of credit which the Village of Diamond obtained in the agreement. Gallo stated the Village of Diamond later allowed the Village of Coal City to be part of their letter of credit. Gallo stated the $450,000.00 settlement will lift all recapture agreements. Engineering and attorney fees were capped at $20,000.00 and will be paid from the $450,000.00. The remaining balance of $430,000.00 will be divided in half with the Village of Coal City. Gallo explained Resolution #2018-01; Authorizing the Execution of a Settlement Agreement and General Release Regarding Certain Uncompleted Development Improvements at Richards Street and at Illinois State Route 113. This agreement will terminate all previous agreements. Gallo stated The Village of Coal City will be voting on this agreement at their board meeting tomorrow night on January 24, 2018. MOTION was made by Commissioner Adair, SECOND by Commissioner Kasher to approve Resolution #2018-01; Authorizing the Execution of a Settlement Agreement and General Release Regarding Certain Uncompleted Development Improvements at Richards Street at Illinois State Route 113. All Ayes; Motion Carried. Mayor Kernc thanked Village Attorney John Gallo for all of his work on this settlement agreement.
Grundy and Will County Sheriff’s Monthly Update None
Approve Atlas Companies Phased Market Study Proposal This item was passed.
Legal Counsel No Report
Engineer Updates Village Engineer Mike Perry stated Don Bixby has been assisting the Village of Diamond in the water and sewer plants. He has identified areas of improvements and issues within the plants, which are being addressed. Bixby will be available for any follow up issues or concerns the village may have. Mayor Kernc stated she is very pleased with all the help Bixby has provided to the village.
Maintenance Updates No Report
Clerk Updates No Report
Commissioner Comments Commissioner Kasher: No Report
Commissioner Wilson: Commissioner Wilson stated Village Treasurer Sheryl McDaniel is in the process of completing the 1099’s, employee W-2’s and quarterly payroll report. McDaniel is meeting with DaCott Energy who will be assisting the village to add meters to the streetlights.
Commissioner Adair: Commissioner Adair is researching potential park improvements. Adair stated he will be reaching out to Attorney Gallo for assistance with a legal response to a landlord regarding safety concerns with existing decks on his rental property.
Commissioner Warner: No Report
Mayor Kernc: Mayor Kernc stated Village Clerk Lori Holmes will be working on a lighting ceremony for the 2018 Christmas holiday season. Kernc stated she would like to see additional activities and/or events sponsored by the Village in the upcoming years.
Adjournment MOTION was made to adjourn the meeting at 6:55 p.m. by Commissioner Kasher, SECOND by Commissioner Adair. All Ayes; Motion Carried.
https://www.villageofdiamond.org/wp-content/uploads/2018/02/01-23-18.pdf
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