City of Peru Finance and Safety Services Committee met Jan. 31.
Here is the minutes provided by the Committee:
Aldermen Potthoff, Ferrari and Payton present; Alderman Radtke arrived at 4:40 p.m.; Mayor Harl present.
OTHER PERSONS PRESENT: City Clerk Dave Bartley, Alderman Sapienza, ASM/Police Chief Doug Bernabei, PSM/Fire Chief Jeff King, Finance Officer Justin Miller, Economic Development Director Bob Vickrey, Jim Pozzi of Republic Services
MATTERS DISCUSSED
Alderman Potthoff made a motion to approve the minutes of the January 17, 2018 Finance & Safety Services Meeting. Alderman Payton seconded the motion; motion carried.
The Committee reviewed and approved the disbursements for payment on February 7, 2018.
PRESENTATION
OLD BUSINESS
Alderman Potthoff initiated a discussion regarding scavenger contract. Mr. Jim Pozzi of Republic Services stated cart sizes are 95-gallon, 64-gallon and 35-gallon and residents can request smaller carts if need. Alderman Sapienza asked for options for pricing on 64-gallon carts only. Alderman Potthoff asked for further discussion and noted residents currently pay $12.00 for landfill and garbage.
Finance Officer Justin Miller provided the following finance update:
Finance Report- 01/31/2018
1. Request for Proposals
ÿ 5 firms received requests and submitted
Firm Name 2018 2019 2020 2021 2022 Total
Mack & Assoc., P.C. 18,500 18,965 19,435 19,920 20,415 97,235
Hopkins & Assoc., CPA 34,000 34,000 35,000 35,000 36,000 174,000
WIPFLi 39,000 40,000 41,000 42,000 43,000 205,000
Martin Hood 40,400 41,600 42,800 44,100 45,400 214,300
Winkel, Parker, & Foster, CPA P.C. 45,800 46,500 47,400 48,300 49,300 237,300
2. Actuarial Update
ÿ Fiscal 2018 pension actuarial study in progress
3. New Grant Procedures and Controls
ÿ Ethics training for financial handlers
ÿ Procurement policy for grant awarded projects
4. Fiscal Year 2019 Budget
ÿ January- meet with department heads on needs
ÿ February- first draft and revisions to finance (construction bids)
ÿ March- final drafts and final revisions
ÿ April- budget hearing and council vote
5. Internship
ÿ Discussion-available candidate-IVCC recommended-Committee approved.
Committee discussed systems study for 138 interconnect. City Engineer Eric Carls stated he will research the process with Ameren and take a proactive approach for further economic development.
ASM/Police Chief Doug Bernabei initiated a discussion regarding the policy for employee continuing education.
NEW BUSINESS
PUBLIC COMMENT
CLOSED SESSION
Alderman Potthoff made a motion to adjourn. Alderman Ferrari seconded the motion. Meeting adjourned at 5:32 p.m.
https://www.peru.il.us/minutes/finance-and-safety-services-minutes/2018-fs-2/3940-finance-and-safety-services-minutes-01-31-18/file
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