Illinois Valley Times

Bureau County Board met February 13.

Here is the minutes provided by the Board:

Call To Order

- Mr. Dale Anderson

Roll Call

- Mrs. Hieronymus

Present: Albrecht, AndersonD, AndersonR, Baracani, Cain, Dobrich, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Rabe, Rediger, Robinson, Stetson, Thompson, Volker, Warren, Whited

Absent: Donarski, Feeney, Piccatto, Thacker

Invocation

- Dan Rabe

Pledge Of Allegiance

Approving Of Minutes:

Approval of Board Minutes from January 9, 2018, Regular Meeting - It was moved by Mr. Dobrich, seconded by Mr. Baracani, that the minutes be approved. On vote, motion carried.

Reading Of Communications:

- Mrs. Hieronymus

Place on file Regional Schools Quarterly Report

The quarterly report from the Regional Superintendent of Schools for the period of October 1, 2017, through December 31, 2017. It was moved by Ralph Anderson to place it on file, seconded by Mr. Maynard. On vote, motion carried.

Letter from Illinois Department of Natural Resources

Mrs. Hieronymus read the following communications:

A letter from the Illinois Department of Natural Resources notifying the County that the Courthouse Square Historic District was entered in the National Register of Historic Places on January 18, 2018.

A letter stating the Chicago to Quad Cities Passenger Rail project has been re-initiated. IDOT, ICC, and the Iowa Interstate Railroad are continuing with the preparation of preliminary engineering plans for improvements for the at-grade crossings in the Iowa Interstate Railroad corridor between Wyanet, IL and Rock Island, IL. It is planned to collect roadway pavement core samples at various locations near the railroad tracks to be restored with quick-set concrete patch.

Appointments

Public Comment

Mick Johnson with BPART- Resolution for Grant Funding

Approve of 5311 Grant Agreement to provide public transportation in Bureau County. The grant is for BPART for fiscal year 2019 for Bureau and Putnam Counties. It was moved by Mr. McCook, seconded by Mr. Robinson, for approval of the Resolution. On vote, motion carried.

Standing Committee Reports

Ema And Zoning - Ms. Lilley

1. Summary of Zoning Hearings

Approve Conditional Use to place telecommunications tower, Syndeo Networks, South side of 1900 N Ave/Malden area. Ms. Lilley said it was approved by all committees, there were no objections, and she moved for approval, seconded by Mrs. Volker. On vote, motion carried.

Approve Rezone from Ag to RE, to build single family home, Marilyn/John Yucus, West side of 3200 E St & North of 1600 N Ave. Ms. Lilley said it was approved by all committees, there were no objections, and she moved for approval, seconded by Mr. Kohr. On vote, motion carried.

Resolution to Approve Conditional Use

Resolution to Rezone for Yucus

Zoning Office Report

EMA Officer Report

Health Dept - Mrs. Volker

There was no report from the Health Department.

Animal Control - Mr. Robinson

Animal Control Report

Mr. Robinson reported that Animal Control had received the I-Pad and I-Phone and will start using the Elliott System.

Fees And Salaries/Labor Relations - Mrs. Entwhistle

1. Hire part-time help in Circuit Clerk office for scanning

Mrs. Entwhistle reported the Circuit Clerk's office wants to hire part-time help for scanning. She moved for approval, seconded by Mr. Robinson. On vote, motion carried.

2. Approve hiring Deputy Recorder in County Clerk's office to replace deputy that resigned

Mrs. Entwhistle reported that the County Clerk's office wants to hire a deputy recorder to replace one that resigned. She moved for approval, seconded by Mr. Dobrich. On vote, motion carried.

3. Approve of hiring Bellwether LLC to perform cost study

Mrs. Entwhistle moved for approval of hiring Bellwether at a cost of $14,500 to perform a cost study, seconded by Mr. Cain. On vote, motion carried.

Agreement with Bellwether

4. Taxes Received Report for Feb

Approve and place on file Taxes Received report. Mrs. Entwhistle moved for approval and for placing the report on file, seconded by Mrs. Stetson. On vote, motion carried.

Approve the transfer of the public safety sales tax to General Fund. Mrs. Entwhistle moved to transfer public safety sales tax in the amount of $89,592.63 to the General Fund, seconded by Ralph Anderson. On vote, motion carried.

5. Approve and accept Joseph Meyers- Trustee Monthly Report

Mrs. Entwhistle moved for approval of the Joseph Meyers monthly report, seconded by Mr. Baracani. On vote, motion carried.

6. Place on file - Circuit Clerk Report, Sheriff Report, County Clerk Report

Mrs. Entwhistle presented the Sheriff's Earnings Report for January of $5,291.08 and moved to place it on file, seconded by Mr. Robinson. On vote, motion carried.

Mrs. Entwhistle reported that $60 was deposited in the Vehicle Procurement Fund by the Bureau County Treasurer. This is court-funded income derived from fees gained through court supervision cases. She moved to place the report on file, seconded by Mr. Thompson. On vote, motion carried.

Mrs. Entwhistle presented the Circuit Clerk's Earnings and Expenditures Report for January of $14,348.62, Interest Traffic/Criminal/Civil checking of $41.98, Bond Forfeiture of $7,582.50, January Passport fees of $600, and January photocopies of $400.75. She moved to place the report on file, seconded by Mr. Baracani. On vote, motion carried.

Mrs. Entwhistle presented the County Clerk's Earnings and Expenditures Report for January of $9,906.43 and moved to place it on file, seconded by Mr. Dobrich. On vote, motion carried.

Feb Circuit Clerk Report

Feb Sheriff Report

Feb County Clerk Report

Treasurer's Trial Balance

Mrs. Entwhistle reported that the Board members received the Treasurer's Annual Report for 2017 and moved to place it on file, seconded by Ralph Anderson. On vote, motion carried.

Mrs. Entwhistle said they received a request for more of the tri-fold brochures on the sales tax increase. Three bids were received. It was thought that no action could be done since it was not on the agenda.

Fees and Salaries Comm Report

Transportation (Highways, Roads & Bridges, Weeds) - Mr. Rabe

1. Resolution to Appropriate STP and CAB Funds

Approve of Appropriating STP-BR and CAB funds for a Bridge Replacement in Gold Township. The bridge that is to be removed and replaced carries TR 60B over a branch of Smith Ditch. The Bureau County Board is required to appropriate $50,000 of CAB funds for 20% of the local portion of construction cost, of which $25,000 will be reimbursed from Gold Township to match the 80% from STP-BR in the amount of $200,000, detailed in the Federal Participation Agreement. Mr. Rabe moved for approval, seconded by Mr. Maynard. Ayes: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Rabe, Rediger, Robinson, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. Nays: None. Absent: Donarski, Feeney, Piccatto, and Thacker.

2. Resolution to Award Bid for Resurfacing CH 9

Approve to recommend award of resurfacing project to Advanced Asphalt. Mr. Rabe presented the Resolution for resurfacing CH 9 in Bureau County from the Henry County Line to New Bedford. Bureau County has appropriated Federal Aid Matching Funds to meet the Local Agency obligation of 20% of construction costs. The lowest bid of $1,194,337 was provided by Advanced Asphalt Company and Bureau County recommends the award of the contract to Advanced Asphalt Company. Mr. Rabe moved for approval, seconded by Mr. Thompson. Ayes: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Rabe, Rediger, Robinson, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. Nayes: None. Absent: Donarski, Feeney, Piccatto, and Thacker.

3. Resolution to Use TBP Funds for Bridge Replacement

Approve of TBP funds for Bridge Replacement in Selby Township. Mr. Rabe presented a Resolution for TBP Funds for removal and replacement of an existing bridge which carries TR 281 (Searl's Ridge Road) over East Bureau Creek. It is necessary to complete Preliminary Engineering services and authorize utilization of Township Bridge Program Funds. The Bureau County Board agrees to execute the Engineering Agreement and authorize the use of TBP funds in the amount of $68,967.98 and to participate in the cost of Preliminary Engineering in the amount of $8,621, with Selby Township also paying $8,621. Mr. Rabe moved for approval, seconded by Mr. Dobrich. Ayes: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Rabe, Rediger, Robinson, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. Nays: None. Absent: Donarski, Feeney, Piccatto, and Thacker.

Agreement for Bridge Replacement in Selby Twp

Highway Committee Report

Insurance - Mr. Kohr

1. Approve of MOU with BueComm

Memorandum of Understanding between BueComm and Bureau County concerning property insurance coverage. Mr. Kohr explained that the insurance coverage is on the property and two towers and is to go through CIRMA at no cost to the County. Mr. Kohr moved for approval of the MOU, seconded by Mrs. Entwhistle. On vote, motion carried.

Insurance Committee Report

Law, Memorials & Rules/Assessments - Mrs. Marini

1. Place on file Coroner's Report, Public Defender Report, Assessor's Report

Mrs. Marini presented the Coroner's report for January which showed 33 coroner cases, 7 death investigations, 20 cremations, and no autopsies. The report showed that $450 was deposited in the Cremation Fund and $25 in the General Fund. She moved to place the report on file, seconded by Mr. Baracani. On vote, motion carried.

Mrs. Marini reported that the Assessor's Office had receipts of $506.49 and moved to place the report on file, seconded by Mr. Rediger. On vote, motion carried.

Mrs. Marini reported that the Public Defender's report showed cases opened of 7 felony, 3 misdemeanor, and 2 juvenile and two cases closed. There was also one weekend and holiday court case on January 20. She moved to place the report on file, seconded by Mr. Maynard. On vote, motion carried.

2. Approve release of Executive Session Minutes from 2017

Release/approve executive session minutes from January 10, February 14, March 8, and July 11. Mrs. Marini reported that the Law Committee reviewed executive session minutes from four sessions from 2017. She moved for approval and release of those minutes, seconded by Mrs. Volker. On vote, motion carried.

Law Committee Report

Assessor's Report

Building And Grounds, Printing And Stationery - Mrs. Warren

1. Approve of purchasing new shredder in Courthouse for $2,955

Mrs. Warren reported that the County is in need of a new shredder. The present one could be refurbished for $1,300, but it was thought it would be better to buy a new one which comes with oil and shredder bags for $2,955. She moved for approval, seconded by Mr. Thompson. On vote, motion carried.

2. Approve the purchase of paper from SBM at a cost of $3529.80

Mrs. Warren reported that the County is in need of paper. The Printing and Stationery Committee approved purchasing 100 cases of white copy paper from SBM at $33.95 per case and 2 cases of colored paper for a total cost of $3529.80. Mrs. Warren moved for approval, seconded by Mr. Baracani. On vote, motion carried.

3. PSST Committee set Dates for Tours and Forums

FAQ's Sheet for Proposed Jail

More brochures are needed for the proposed jail project. Mrs. Marini moved to purchase the tri- fold colored brochures from Sheet Wise Printing in Spring Valley for less than $1,000, seconded by Mr. Rabe. She also offered to pick them up. On vote, motion carried.

Sheriff Statistics

Printing/Stat Committee Report

Bldg and Grounds Comm Report

Special Committee Reports

Liquor License, Dance Halls, Motels - Dale Anderson

Housing Authority - Mr. Baracani

Tourism - Mrs. Stetson

Economic Development - Mr. Cain

Mr. Cain reported that Ivan Baker will be at the County Board meeting on March 13, 2018, to give an update on Economic Development in our area.

Probation, Crime - Mrs. Marini, Mr. Donarski

Cooperative Extension - Mrs. Entwhistle

Emergency Telephone System Board (E911) - Mr. Rabe

E911 Report Stats -January

Computer Committee - Mrs. Entwhistle, Mr. Whited

Mr. Whited reported that the Computer Committee approved buying two more computers for the Zoning Office.

Payment Of Claims

Approve All Claims for Month of February - Mrs. Entwhistle moved for the payment of all claims including payroll and additional claims of $2386.55, seconded by Mrs. Stetson. Ayes: Albrecht, Ralph Anderson, Baracani, Cain, Dobrich, Entwhistle, Humpage, Jacobs, Kohr, Lilley, Marini, Maynard, McCook, Rabe, Rediger, Robinson, Stetson, Thompson, Volker, Warren, Whited, and Dale Anderson. Nays: None. Absent: Donarski, Feeney, Piccatto, and Thacker.

Executive Session

Old Business

New Business:

Mr. Anderson said there have been questions about the finances of the County. He said there are about 210 funds that the County Treasurer oversees. Over 200 of those are restricted, some of those by State statute. There is also money in escrow for various accounts, including the wind farms and various taxing districts. There are a few funds that would be available for the County to pay daily expenses or building projects from. The Treasurer distributed the Annual report for account balances as of December 31. There are three big accounts which include County General Fund, Interest on County Investments and the Jail Capital Project Fund, which includes Public Safety Sales Tax. About $15 million is restricted and cannot be used for daily expenses or building projects. Mr. Anderson said the County needs a stable funding source, which would either be real estate taxes or an increase in public safety sales tax (which would be on items such as food and fuel). It does not include vehicles or medicines, and Out-of-County travelers help pay for the project.

Adjourn:

To March 13, 2018. It was moved by Mr. Maynard, seconded by Mr. Baracani, that the meeting be adjourned. On vote, motion carried.

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