Village of Seneca Council met May 1.
Here is the minutes provided by the Council:
Mayor Spicer announced that the council would be going directly into executive session and that the item of purchase or lease of real estate would be tabled.
A motion was made by Comm. Applebee and seconded by Comm. Olson that the council enters into executive session to discuss personnel.
Roll Call: Ayes: Applebee, Olson, Timmons, Barla, Spicer
Nays: none
A motion was made by Comm. Applebee and seconded by Comm. Olson that the council returns to regular session.
Roll Call: Ayes: Applebee, Olson, Timmons, Barla, Spicer
Nays: none
A motion was made by Comm. Olson and seconded by Comm. Barla that the Council approves the April 17, 2018 and April 21, 2018 council meeting minutes as presented.
Roll Call: Ayes: Olson, Barla, Applebee, Timmons, Spicer
Nays: none
A motion was made by Comm. Barla and seconded by Comm. Timmons that the Council approves the payment of bills as presented.
Roll Call: Ayes: Barla, Timmons, Olson, Applebee, Spicer
Nays: none
Seneca Business Spotlight presentation:
Communications, Petitions, Reports and Additional Agenda Items:
1. Mr. Jim Plunket, U.S. Coast Guard Aux. Representative gave a presentation on National Safe Boating Week and asked Mayor Spicer to sign a proclamation.
Additional Agenda Items:
1. Thank you to Jeff Eberhard/Micro food Pantry Program
2. Park Board Announcements
Old Business:
Public Property Timmons:
Commissioner Timmons gave an overview on the 187 West Union Street / West Lincoln Street sewer project. Comm. Timmons stated that it was determined that a resident on West Union Street was not connected properly to the sewer main but was being charged for sewer; and three adjacent homes on West Lincoln Street were on private septic systems. A letter was sent to all homeowners involved previously with a proposal that fell thru due to a miscommunication on both sides per Commissioner Timmons. Essentially, he is asking council to make special exception to allow a write off for the sewer tap-on fee to all residents that complied by tying onto the system when the project was completed. He also indicated that there is one homeowner at 166 west Lincoln that has refused to tie into the sewer line as required by ordinance; they will also be offered a write off for sewer tap-on fee once they have complied. No questions were presented.
A motion was made by Comm. Timmons and seconded by Comm. Olson that the Council agrees to write off the $1,250.00 sewer tap-on fee for 187 West Union Street.
Roll Call: Ayes: Timmons, Olson, Barla, Applebee, Spicer
Nays: none
A motion was made by Comm. Timmons and seconded by Comm. Olson that the council agrees to write off the $1,250.00 tap on fee for 166 West Lincoln Street subject to homeowner complying with sewer connection.
Roll Call: Ayes: Timmons, Olson, Barla, Applebee, Spicer
Nays: none
A motion was made by Comm. Timmons and seconded by Comm. Applebee that the Council agrees to write off the $1,250.00 sewer tap on fee for 184 West Lincoln Street.
Roll Call: Ayes: Timmons, Applebee, Olson, Barla, Spicer
Nays: none
A motion was made by Comm. Timmons and seconded by Comm. Applebee that the Council agrees to write off the $1,250.00 sewer tap on fee for 175 West Lincoln Street
Roll Call: Ayes: Timmons, Applebee, Olson, Barla, Spicer
Nays: none
Commissioner Timmons stated that a letter will be forthcoming to each homeowner explaining the final details of the sewer extension project. In addition, he indicated that the village has excess fill from time to time that may be suitable to use in filling their abandoned septic tank if available he would be willing to donate.
Accounts and Finance Barla:
Comm. Barla indicated he wished to transfer $150,000.00 to the Street Department for the purpose of the 2018 street repair program. No questions were asked.
A motion was made by Comm. Barla and seconded by Comm. Olson that the Council approve the transfer of $150,000.00 from the Windmill Department to the Street Department for the 2018 street program.
Roll Call: Ayes: Barla, Olson, Timmons, Applebee, Spicer
Nays: none
Streets Olson:
Comm. Olson thanked Mr. Jeff Eberhard for his donation of a micro food pantry unit that was recently placed at the Seneca Riverside Chiropractic office. In addition, Kathy Haralson and the Village Council were also given appreciation. He also commended Commissioner Applebee for the recent time he spent narrowing down the Police Chief candidates.
Public Health and Safety:
Comm. Applebee reminded the public that there will be a retirement reception for Ray Meglan on May 27, 2018 from 3:00 pm – 6:00 pm at Seneca High School. He also stated that there were over thirty applications received for the Police Chief position, after review the candidate selection was narrowed down to three. No questions were presented to Comm. Applebee.
A motion was made by Comm. Olson and seconded by Timmons that the council appoints George Lamboley as Police Chief with an hourly wage of $34.61 and term ending May, 2019.
Roll Call: Ayes: Olson, Timmons, Spicer
Nays: Applebee Abstain: Barla
Public Affairs Mayor Spicer:
Mayor Spicer stated the yearly prevailing wage ordinance was up for passage; no questions were presented.
A motion was made by Comm. Barla and seconded by Comm. Olson that the council adopts ordinance #18-06 the yearly prevailing wage ordinance.
Roll Call: Ayes: Barla, Olson, Applebee, Timmons, Spicer
Nays: none
New Business:
Accounts and Finance Barla:
Comm. Barla commended Village Treasurer Nancy Gross for preparing the yearly appropriation ordinance; Attorney Russo would like to speak to the Village auditor prior to passage at the subsequent council meeting. He also announced that on May 15, 2018 there will be a quarterly budget meeting at 6:45pm. In addition, a checking account will opened for the yearly Shop with a Cop program with the First Midwest Bank.
Streets Olson:
Comm. Olson stated the current street sweeper equipment is in need of replacement as it is beyond repair. Two estimates were received and Stoller International was the lower of the two. No questions were presented.
A motion was made by Comm. Olson and seconded by Comm. Applebee that the Council approves an expenditure of $5,471.00 to Stoller International for a street sweeper out of the garbage fund.
Roll Call: Ayes: Olson, Applebee, Barla, Timmons, Spicer
Nays: none
Public Affairs Mayor Spicer:
Mayor Spicer stated ten trees and stumps were removed recently by the Miller Tree Service at the Seneca Boat Launch in preparation for the new bathroom project. No questions were asked.
A motion was made by Comm. Applebee and seconded by Comm. Barla that the council approves an expenditure of $2,500.00 to Miller Tree Service out of the Public Comfort Fund.
Roll Call: Ayes: Applebee, Barla, Olson, Timmons, Spicer
Nays: none
Mayor also stated that Chamlin & Associates have sent a billing for topographical survey of the boat launch restroom project location, coordination with the Park Board and precast building supplier as well as a site plan. No questions were presented.
A motion was made by Comm. Olson and seconded by Comm. Applebee that the council approves an expenditure to Chamlin & Associates for $3,763.00 out of the Public Comfort Fund.
Roll Call: Ayes: Olson, Applebee, Timmons, Barla, Spicer
Nays: none
In addition, Mayor announced that the Laborers’ International Union of North America will hold its annual fundraiser for Dollars against Diabetes, Dad’s Day for June 16th. Mayor also reminded everyone that the Youth Fishing Derby event sponsored by the Seneca Park Board will be held this Saturday, May 5th at the FFA Seneca Land Lab location. The Boat Launch is being prepared for new ADA restrooms in near future as well as Crotty Park playground equipment dedication event will take place May 27, 2018 at 1:00 pm. Flower pots will be completed on Main Street, Crotty Park and an additional one at Village Hall. On behalf of the Village Council, Mayor Spicer expressed his condolences to the Mark Harlow family, Mr. Harlow recently passed away and was the Mayor of Kinsman.
Public Comment:
Kathy Haralson commended the council for their time and efforts relating to the police chief decision.
A motion was made by Comm. Olson and seconded by Comm. Applebee that the May 1, 2018 council meeting is adjourned at 7:40 pm.
Roll Call: Ayes: Olson, Applebee, Barla, Timmons, Spicer
Nays: none
http://senecail.org/pdf/minutes/May1,2018minutes.pdf
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