Village of Diamond Village Board met May 22.
Here is the minutes provided by the Board:
The scheduled meeting of the Diamond Village Board was held on Tuesday, May 22nd, 2018 at 6:00 p.m. with Mayor Teresa Kernc presiding. Upon roll call Commissioners present were Jeff Kasher, Carolyn Wilson, Mark Adair and Dave Warner.
Approval of Minutes:
Motion was made by Commissioner Warner, Second by Commissioner Wilson to approve the 5/8/2018 regular meeting minutes as reviewed and place on file. All Ayes; Motion Carried.
Approval of Bill List:
Motion was made by Commissioner Wilson, Second by Commissioner Adair to approve the May 22, 2018 Bill List and the Additional Bill List and place them on file. All Ayes; Motion Carried.
Approval of the Treasurer’s Report:
Motion was made by Commissioner Wilson, Second by Commissioner Adair to approve the April, 2018 Treasurer’s Report and place it on file. All Ayes; Motion Carried.
Public Comment:
None
New Business
Approve Ferguson Waterworks Proposal; 5 year Change-out Plan for the cost of first year, $32,846.65-
Motion was made by Commissioner Warner, Second by Commissioner Kasher to approve the proposal from Ferguson Waterworks for the 5 year change-out plan for water meter replacement at a cost of $32,846.65 for the first year. All Ayes; Motion Carried.
Accept and Approve Proposal for Diamond Water Treatment for Masonry Restoration Work from Hi-Lo Building Restoration or Grove Masonry Maintenance Inc.-
Commissioner Adair said he inspected the site and the steel lintels were not present; however, after reviewing the building plans, he determined that lintels were not identified on the plans rather a bond beam. He said that he preferred using steel lintels for the restoration work and that it was important to ensure proper installation by removing the block, installing the angled steel lintels and replacing the block. It would not be acceptable to grind down and insert the steel. When the work is complete, Village Maintenance will seal the block. He added that based on the original construction, continual maintenance of the buildings will be necessary. Mayor Kernc said she will ensure that they plan to install the lintels as Commissioner Adair recommends. Motion was made by Commissioner Kasher, Second by Commissioner Adair to accept and approve the proposal from Hi-Lo Building Restoration amounting to $5,400.00 for the sewer plant building, $5,550.00 for the blower room building, and $1,855.00 for the water plant building, contingent on confirmation of the recommended installation. All Ayes, Motion Carried.
Waive Competitive Bid Process; Accept and Approve: R.J. O’Neil Mechanical Contractors Proposal; Marseilles Sheet Metal Inc. and/or additional proposal(s) for HVAC Work at Water Plant-
Mayor Kernc stated that the proposal from R.J. O’Neil included additional work which she questioned is necessary. Following a brief discussion, it was determined that they would consult with Don Bixby of Chamlin Associates to determine any benefit or need for the additional work. The matter was tabled.
Waive Competitive Bid Process; Accept and Approve Clarifier Scum Box Modification Work for Sewer Plant from Morrison Construction Company and/or additional proposal(s)-
This matter was tabled.
Approve Employee James Dunning IMRF Buyback-
Mayor Kernc explained that it has been determined that in order for James Dunning to buyback one month of service, the Village will also have to pay their share including interest. The Village is still waiting to receive the calculated amount. She added that it has been brought to her attention that there is another option for Mr. Dunning to accomplish the same result with no cost to him or the Village. The Board agreed that they did not want to pay their portion for the buyback due to the precedent which would be set and asked the other option be presented to Mr. Dunning.
Approve Ordinance 2018-07; Compensation for Clerk and Deputy Clerk-
Motion was made by Commissioner Warner, Second by Commissioner Wilson to approve Ordinance 2018-07; An Ordinance Amending Ordinance No. 2017-07 Designating Commissioners Posts and Appointing Other Representatives of the Village (Compensation for Clerk and Deputy Clerk). All Ayes, Motion Carried.
Approve Grundy County Sheriff Agreement for 2018-19 in the amount of $69,995.00-
Members of the Board expressed concern regarding the 10% annual increase and Mayor Kernc explained that the Village was underpaying for the services and the 10% annual increase was a means to pay them appropriately. The Agreement expires April, 2019 and she will attempt to reduce the annual percentage increase. Motion was made by Commissioner Adair, Second by Commissioner Warner to approve the Grundy County Sheriff Agreement for 2018-19 in the amount of $69,995.00. All Ayes; Motion Carried.
Approve Ordinance 2018- 08; Designating Will Road as a Class II Truck Route from IL 113 South to Spring Road-
Motion was made by Commissioner Kasher, Second by Commissioner Adair to approve Ordinance 2018-08; Designating Will Road as a Class II Truck Route from IL 113 South to Spring Road. All Ayes, Motion Carried.
Approve Ordinance 2018-09; Adopting the Prevailing Rate of Wages for Laborers, Workers and Mechanics Employed on Public Works of the Village of Diamond, Will and Grundy Counties, Illinois-
Motion was made by Commissioner Kasher, Second by Commissioner Adair to approved Ordinance 2018-09; Adopting the Prevailing Rate of Wages for Laborers, Workers and Mechanics Employed on Public Works of the Village of Diamond, Will and Grundy Counties, Illinois. All Ayes, Motion Carried.
Old Business
Grundy and Will County Sheriff’s Monthly Update:
Mayor Kernc stated that Will County Sheriff provided a report.
Approve Atlas Companies Phased Market Study Proposal:
This matter was passed.
Sales Tax Referendum:
This matter was passed.
Legal Counsel:
No Report
Engineer Updates:
No Report
Maintenance Updates:
Maintenance Supervisor Austin Vining stated that they are making progress at the water and sewer plants. He said that there is an issue at Well 3 that is covered under warranty; however, the display repairs for the drive may not be covered. Also, they have received several applications for the part- time seasonal help and will start interviewing.
Clerk Updates:
No Report
Commissioner Comments
Commissioner Kasher:
No Report
Commissioner Wilson:
Commissioner Wilson said that the budget will be presented at the next board meeting. She said that Village Treasurer, Sheryl McDaniel attended a local government workshop which was very beneficial. Commissioner Wilson presented a spreadsheet of beginning and ending cash balances since 2008 and a fiscal year end summary for each year as well. She discussed the worksheet and said that she hopes it will aid in making future decisions. Commissioner Wilson also thanked Sheryl for helping her gather the information. Members of the Board expressed their appreciation for Commissioner Wilson’s hard work.
Commissioner Adair:
Commissioner Adair stated that he has been working with Public Works Director Austin Vining on the Village park improvements including the back stop and field work. He anticipates the work to commence the week of June 4, 2018.
Commissioner Warner:
Commissioner Warner reiterated that improvements are being made at the water and sewer plants and they are creating internal systems for accountability which will result in routine reporting.
Mayor Kernc:
Mayor Kernc said she attended a press conference in Chicago for mayors who are fighting the loss of government funds for municipalities.
Adjournment:
Motion was made to adjourn the meeting at 7:02 p.m. by Commissioner Warner, Second by Commissioner Wilson. All Ayes; Motion Carried.
https://www.villageofdiamond.org/wp-content/uploads/2018/06/05-22-18.pdf
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