Village of Sheffield Village Board met March 11.
Here is the minutes provided by the board:
Determining that a quorum was present, President Steve Endress called the regular meeting to order at 7 pm and directed Clerk Ries to call the roll.
Roll Call
PRESENT: Cernovich, Lanxon, Salzmann, Thompson
ABSENT: Barron, Skiles
Also present - Superintendent Pickard, Police Chief Whipple.
The Pledge of Allegiance was recited.
After welcoming guests and thanking those present for their attendance, President Endress opened the meeting with an invitation to the public present to limit questions, concerns and comments to five minutes. He reminded them that once village board moves into village business portion of the meeting any questions or comments from the public are prohibited. He also reminded public of a second comment opportunity at the end of meeting.
Public Comment: Regarding requested renter contact information and further board consideration for Thrive on Main Event on agenda as action item.
Board Reports -Chief Whipple presented his report. Chief Whipple continuing to work on sign placement throughout town. He explained to board when towing occurs, whoever is next on the Bureau County tow list receives the call.
Office Manager Ries presented treasurer & clerk report. Noted Cemetery Fund is it’s own Restricted Fund on Treasurer’s Report. ATV stickers now available at office. Trustees asked for clarification on the ongoing FOIA report and attorney fees associated with it.
Public Works Superintendent Pickard presented report. Trustee Lanxon encouraged Village Board to look into generators for our water system per Superintendent. recommendation. Cleaning of ditches and catch basins is an ongoing process as the weather improves. Pickard requested board direction of Salt vs Salt/Sand Mix for the 2019 -2020 season and asphalt vs. tar and chipping on Village roads. Tree Removal and budget for 2019-2020 discussed. Trees on cemetery property will be taken down and will be paid for with Cemetery Perpetual Fund Monies. Pickard will work on prioritizing a list of trees for future bid.
Discussion item: Reviewed map of areas the Village currently clears during snow removal. Board agreed this needs to be consistent with no favoritism and what services we can be provide in future years. Board proposed to have Spring clean up towards the end of April - date to follow.
Bureau Valley School Agreement for Acquisition of two properties to be purchased. Village board felt it is in Sheffield’s best interest that agreement should be the same as any of the other towns that properties that have been sold. Endress will contact BV Board for clarification of purchaser and seller responsibilities, precedent previously set. He will request current agreement be amended to match terms of previously sold properties. Village Board discussed Resident abusing the Village properties along village street. Chief of Police will proceed with enforcement of our existing ordinances, specifically 16-6-7 and any others that pertain.
Action Items:
Lanxon, seconded by Thompson, made a motion to approve the amended minutes of the January 14, 2019, regular board meeting to include “100 Block of “ Main under motion pertaining to exclusion of speed limit on Main Street.
MOTION CARRIED 4-0
Salzmann, seconded by Cernovich, made a motion to approve the February 11, 2019, regular board meeting.
MOTION CARRIED 4-0.
Lanxon, seconded by Cernovich, made a motion approve payment of the regular bills and payroll from March 11, 2019.
Roll Call:
AYES:, Cernovich, Lanxon, Salzmann, Thompson and President Endress
NAYS: None
ABSENT: Barron, Skiles
MOTION CARRIED: 4 plus Endress - 0
Potential Action of the rezone of 405 S Main Street - No concerns an no action taken.
After discussion, MFT package will be created for board action in April. Package to include signage and 2019-2020 salt procurement along with miscellaneous road materials for patching.
Endress began discussion and potential action to amend current liquor license to allow Liquor licensees outside of Sheffield to obtain a temporary liquor license for Non for Profit Events in Sheffield if the Event wishes to include. Trustee Lanxon suggested not preventing outside entities from being able to acquire a temporary license but suggested changing the fee structure by charging outsiders a higher fee for the temporary license and require a nominal fee or waiving fees to existing liquor licensees requesting a temporary permit.
Lanxon, seconded by Cernovich, made a motion to approve Ordinance 2019-03-11-01 with the addition of increasing fee to Fifty ($50) and waiving temporary license fees for existing Sheffield liquor licensees.
Roll Call:
AYES: Cernovich, Lanxon, Salzmann, Thompson and President Endress
NAYS: None
ABSENT: Barron, Skiles
MOTION CARRIED: 4 plus Endress - 0
After discussion, encouraging event coordinators to charge vendor fees in future years Salzmann, seconded by Lanxon, made a motion to allow Thrive on Main additional requests to extend their event further South on Main Street and provide 4 porta potties for the event.
Roll Call:
AYES: Cernovich, Lanxon, Salzmann, Skiles, Thompson
ABSTAIN: President Endress
NAYS: None
ABSENT: Barron
MOTION CARRIED: 4 plus Endress - 0
After discussion Lanxon, seconded by Thompson, made a motion to accept agreement. After call for further discussion over yearly fees and a five year agreement vs.a twenty year agreement the motion was amended to accept agreement with five year terms instead of twenty year term with the Tractor Pull Association.
Lanxon, seconded by Cernovich made a motion to approve amending the motion presented.
Roll Call:
AYES: Cernovich, Lanxon, Salzmann, Thompson and President Endress
ABSENT: Barron, Skiles
MOTION CARRIED:4 plus Endress -0
Lanxon, seconded by Cernovich made a motion to approve the motion to change agreement from Twenty year to Five Years.
Roll Call:
AYES: Cernovich, Lanxon, Salzmann, Thompson and President Endress
ABSENT: Barron, Skiles
MOTION CARRIED:4 (plus Endress -0
Cernovich, seconded by Lanxon, made a motion to approve Sheffield Historical Society request for their Fundraiser Event to be held in West Park with an approval of $4,000 from the band fund instead of the $4,200 originally requested.
Roll Call:
AYES:, Cernovich, Lanxon, Salzmann, Thompson and President Endress
NAYS: None
ABSENT: Barron, Skiles
MOTION CARRIED: 4 plus Endress - 0
Lanxon, seconded by Salzmann, made a motion to approve previous executive session minutes from 2-11-2019 MOTION CARRIED 4-0.
Public Comment: Questions - Clarification on earlier amended Liquor License 2019-03-11-01. President Endress explained per ordinance temporary permits shall only be issued to a non for profit, existing Sheffield liquor licensee or for applicant providing alcohol for a Sheffield non-for-profit event. Other comments included encouragement of charging vendor fees for future events and Trustee Lanxon reminded public that events help to promote Sheffield and make Sheffield better.
Adjournment: Lanxon seconded by Salzmann, made a motion to adjourn the meeting at 9:51 p.m.-
MOTION CARRIED 4-0.
https://sheffieldil.org/wp-content/uploads/2019/05/3-11-2019-Village-Board-Regular-Meeting-Minutes.pdf
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