Village of Diamond Village Board met May 28
Village of Diamond Village Board met May 28.
Here is the minutes provided by the board:
Proceedings, transactions and resolution made and order of said record of said Board in the Village of Diamond, IL on the 28th Day of May 2019.
The scheduled meeting of the Diamond Village Board was held on Tuesday, May 28, 2019 at 6:00 p.m. with Mayor Teresa “Terry” Kernc presiding. Upon roll call Commissioners present were Jeff Kasher, Denise Brown and Dave Warner. Mark Adair -Absent
Approval of Minutes
MOTION was made by Commissioner Kasher, SECOND by Commissioner Warner to approve the 05/14/2019 regular meeting minutes and place on file. All Ayes; Motion Carried.
Approval of May 28, 2019 Bill List
MOTION was made by Commissioner Brown, SECOND by Commissioner Kasher to approve the May 28, 2019 bill list. All Ayes; Motion Carried.
Approve Ordinance 2019-14; Ordinance Designating Commissioner’s Posts and Appointing Other Representatives of the Village
Mayor Kernc read the ordinance which updated the Commissioners and representatives to the Village. MOTION was made by Commissioner Kasher, SECOND by Commissioner Brown to approve Ordinance 2019-14; Designating Commissioner’s Posts and Appointing Other Representatives. All Ayes; Motion Carried.
Approve Simple Communications Proposal for computer upgrades for the Village Hall
Mayor Kernc presented the proposal. Kernc stated there are 3 computers in need of upgrade. Commissioner Warner has additional questions regarding the need to upgrade the server. After discussion, decision was made Commissioner Warner will contact Simple Communication to discuss the upgrades. MOTION was made by Commissioner Warner, SECOND by Commissioner Brown to approve Simple Communications Proposal for computer upgrades pending Commissioner Warner’s discussion if upgrading server is necessary. All Ayes; Motion Carried.
ITEP Bike Path/David McMurtry/Partnership with Village of Diamond for Drainage
Mayor Kernc stated the village has received numerous complaints regarding flooding from the bike path. Village Engineer Mike Perry reached out to D Construction and they inspected the Bike Path and made elevation surveys. Based on their findings, installation of 6 drains behind the dwellings along the path will be necessary. This would include of cutting through the path to install the drains and having water flow into the field, which will flow into the Claypool. Permission has been granted by Claypool to do so. D Construction will install the 6 drains at no cost. The remaining cost will be a partnership with the land owner of the field. This drainage will be beneficial for the field; therefore, David McMurtry will incur 1⁄2 the cost for this project. The total cost of the project is $5,950.00 of which 1⁄2 would be the cost to the Village. Bob Korner of Claypool District had an additional suggestion to upgrade the 6’’ with an 8’’ for extra capacity for any future development. Commissioner Warner inquired of the cost for the upgrade. Commissioner Kasher stated if the extra cost for the upgraded pipe was a reasonable cost, he stated that would be beneficial. After discussion, decision was made for permission of the upgraded pipe not to exceed $1,000 in addition to the hald the cost of $5,950.00 for project. MOTION was made by Commissioner Kasher, SECOND by Commissioner Warner to approve the ITEP Bike Path Partnership with David McMurtry for the $3,000.00 cost for the village’s portion for the project and an additional not to exceed $500.00 cost to the village for the upgrade drainage pipe. All Ayes; Motion Carried.
Grundy and Will County Sheriff’s Monthly Update
Waive Competitive Bid for Themed Streetlight Bulb Replacement
MOTION was made by Commissioner Warner, SECOND by Commissioner Kasher to Waive Competitive Bid for Themed Streetlight Bulb Replacement. All Ayes; Motion Carried.
Approve Twin Supplies, LTD, High Efficiency Lighting for Themed Streetlights
Mayor Kernc presented the proposal in the amount of $35,820.00 with a total incentive in the amount of $12,793.50. Therefore, the village would be responsible for $23,026.50. Kernc stated the approval would be for the original plan to install 108-watt bulbs and remove the sidewalk lights. Kernc stated there could be an issue since IDOT is still completing additional investigation utilizing photometrics and such to confirm the wattage of blub will put enough light beam onto the sidewalks. If the 108- watt is not the correct strength and needs to be changed, then Kernc will bring back the order change for approval. This would include Twin Supplies removing the existing lights however, the public works department would be required to remove the sidewalk lights and place covers on the north side of Route 113. Commissioner Kasher wants to be assured that the lights which are installed will illuminate the sidewalks properly. Kernc stated all materials will be presented to IDOT for their approval. After discussion, MOTION was made by Commissioner Kasher, SECOND by Commissioner Brown to approve Twin Supplies, LTD, High Efficiency Lighting for Themed Streetlights based on the original proposed plan. All Ayres; Motion Carried.
Village Attorney John Gallo stated the village was required to adopt an ordinance annually regarding prevailing wage and to publish it. However, there was an amendment to the current statue regarding prevailing wage of which municipalities will not be required to adopt an ordinance annually and/or publish it. The Village is still required to pay prevailing wage of which the state will designate the prevailing wage rate.
Gallo stated we currently have an ordinance for licensed tobacco sellers in Diamond and the Illinois law has just changed and adopted an ordinance which individuals must be 21years of age to purchase all tobacco products including e-cigarettes. This new law will go into effect July 1, 2019. Gallo stated Diamond will have a amend our current ordinance to comply with the state regulations.
Public Works Director Austin Vining stated most materials have been received for the Border St. project. Vining stated the trailer has been ordered in the amount of $5,100.00 which should arrive within 5 weeks.
Village Clerk Lori Holmes stated the picnic tables have arrived and being assembled by the public works department. Summer Kick Off Celebration will be held Sat. June 1. Holmes discussed volunteers, arrival times and volunteer stations.
Commissioner Kasher stated Mayor Kernc received a quote from Conte Paving to replace the concrete gutter at the second entrance at Oregon Trails. Conte will be repaving the Country Meadows subdivision, so this project will be completed at that time. The cost will be $3,240.00 which will be paid by Country Meadows Association. The Village will pay for the concrete gutter portion only.
MOTION was made to adjourn the meeting at 6:42 p.m. by Commissioner Kasher, SECOND by Commissioner Brown. All Ayes; Motion Carried.