Leland Community Unit School District 1 Board of Education met Aug. 21.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Plote called the regular meeting to order at 7:02 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Present: Anderson, Miller, Riskedal, Shumway, Todd, Wesson and Plote Absent: none
Also in attendance were Administrators Jodi Moore, Chris Bickel, District Bookkeeper Jason Zaleski, and Recording Secretary Andrea Niles.
4. BOARD SALUTES
Salutes include the following: Mrs. Anderson gave a shout out to Jan Half for the grant that provided STEM summer camp opportunities to Leland students, all reports to her were very positive. Mr. Bickel said three or four families participated in the camps. Mr. Riskedal commented on the back-to-school video Leland staff created saying it was very nicely done. Mr. Bickel gave a shout out to Mr. Bland for his time spent editing the video and also to the entire summer custodial staff for their hard work getting the facility ready to begin the 2019-20 school year. He thanked Resource Bank for providing breakfast for the first Teacher Institute Day. Mr. Bickel also gave a shout out to Andrea Niles and the Student Council for the back-to-school staff picnic lunch and for their efforts pulling weeds and cleaning up the mulch on the playground and updating the paw prints and school spirit paintings on the sidewalks around the building.
5. OPEN FORUM
President Plote welcomed LEA member Jennifer Bickhaus. Other visitors included Stu Bloom from the Earlville Post.
No discussion followed.
6. APPROVAL OF CONSENT AGENDA
Anderson moved and Miller seconded the motion to approve the consent agenda as follows: 6.1 Regular Meeting Open and Closed Session minutes from July 17, 2019.
6.2 Monthly Bills for July and August as presented.
Ayes: Anderson, Miller, Riskedal, Shumway, Todd, Wesson and Plote.
Nays: none
MOTION CARRIED on 7-0 vote.
7. APPROVAL OF DISPLAY OF PROPOSED FY 2020 BUDGET
Shumway moved and Todd seconded the motion to approve the 30-day display o the proposed district budget for fiscal year 2020.
Mrs Moore presented the Board with a balanced budget for FY 2020 year, along with fund balance projections.
Ayes: Miller, Riskedal, Shumway, Todd, Wesson, Anderson, and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
8. APPROVAL OF PUBLIC HEARING DATE OF SEPTEMBER 25, 2019 FOR THE FY 2020 BUDGET
Anderson moved and Miller seconded the motion to establish and approve the public hearing date for the fiscal year 2020 budget at 7:00pm Wednesday, September 25, 2019.
The regular September meeting date was adjusted to September 25, 2019 to allow for the 30-day display window of the proposed fiscal year 2020 budget without holding a separate hearing date.
Ayes: Riskedal, Shumway, Todd, Wesson, Anderson, Miller, and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
9. APPROVAL OF RESOLUTION TO ABATE WORKING CASH FUNDS
Shumway moved and Todd seconded the motion to approve a resolution to abate $33,000 from the Working Cash Fund to the Capital Projects Fund.
During the July Board meeting it was discussed the initial estimates for painting of the wood on the exterior of the building were going to be higher due to the decision to wrap the fascia in aluminum to reduce future expensive maintenance and repairs. The increased cost required additional money to be moved into Capital Projects to complete payment of the exterior project. Mrs. Moore provided a copy of the resolution to the Board and indicated a copy was sent to the attorney.
Ayes: Shumway, Todd, Wesson, Anderson, Miller, Riskedal, and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
10. APPROVAL OF FIRST READING OF POLICIES 2:20, 2:40, 2:50, 2:60, 2:70, 2:110, 2:120, 2:130, 2:140, 2:150, 2:170, 2:230, 2:240, 2:250, 3:10, 3:60, 4:15, 4:20, 4:30, 4:45, 4:90, 4:100, 4:110, 4:150, 4:160, 4:190, 5:10, 5:30, 5:35, 5:40, 5:180, 5:250, 5:310, 5:330, 6:15, 6:40, 6:65, 6:110, 6:185, 6:210, 7:170, 7:185, 8:95.
Anderson moved and Riskedal seconded a motion to approve the first reading of the policies as listed on the agenda.
Mrs. Moore said there would be a Policy Committee meeting the following week. She has provided the first reading in proper form this time for the Board.
Ayes: Todd, Wesson, Anderson, Miller, Riskedal, Shumway, and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
11. APPROVAL OF SERIOUS SAFETY HAZARD RESOLUTION
Anderson moved and Riskedal seconded the motion to approve the Illinois Department of Transportation serious safety hazard finding.
Mr. Bickel explained the District could receive reimbursement for transportation of students that live with 1.5 miles of school if they qualify with a serious safety hazard. Factors contributing to the hazardous condition of students walking path to school are assigned point values as determined by the Department of Transportation. Mr. Bickel fills in the form noting the point values to determine if any families in the district meet that limit. This year, one family has such hazards and qualifies the District for reimbursement for transportation by the State.
Ayes: Wesson Anderosn, Miller, Riskedal, Shumway, Todd and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
12. APPROVAL OF FINAL CLASS SCHEDULE
Todd moved and Anderson approved the finalized class schedule for the 2019-2020 school year. Mr. Bickel presented the final copy to the Board.
Ayes: Anderson, Miller, Riskedal, Shumway, Todd, Wesson and Plote.
Nays: none
MOTION CARRIED on 7-0 vote.
13. ADOPT DISTRICT STRATEGIC PLAN GOALS FOR 2019-2020
Anderson moved and Wesson seconded the motion to adopt district strategic plan goals for 2019-2020.
Mrs. Moore previously sent the District Goals to Board members as presented in a new, clearer format. Board members agreed they preferred the chart-type format.
Ayes: Miller, Riskedal, Shumway, Todd, Wesson, Anderson, and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
14. APPROVAL OF ADMINISTRATION REPORT
Todd moved and Miller seconded the motion to approve the administration report as presented.
Mr. Bickel provided the Board with a link to the back-to-school video previously mentioned, as well as a link to the 2019-2020 master staff schedule, and one for the document used to track participants in the after school homework help program. The document tracks students’ performance in target areas of classroom grades and work completion that frequently use the program. The After School Homework Help Program is available to all students in grades 3-12 and are divided into elementary and middle/high school. One certified teacher and one paraprofessional aide provide assistance for each group at each session. Staff members are on a rotating schedule. Last year was the first year of the program with positive feedback.
Mr. Bickel presented enrollment figures to the Board. Current figures show the District at 266 students. He also informed the Board there are 6 students participating in Waubonsee Community College dual credit courses. This is the highest per semester figure since the Board approved funding half the tuition for one course for a junior or senior wishing to take dual credit courses.
Beginning in September, the YMCA will be using the facility for fitness classes on Tuesday, Thursday, and Saturday mornings. The classes will be open to the public, however, participants will need to become YMCA members or purchase passes from them.
Mr. Bickel reported Mrs. Niles has been in recent contact with a new Somonauk High School student council adviser attempting to plan a co-op Homecoming with them.
He gave the Board the fall extra-curricular numbers and a breakdown of transportation routes:
Fall Extra Curricular Numbers -
HS Soccer - 3
HSGolf- 1
HS Volleyball - 15
JH Soccer - 15
JH Volleyball - 24
HS Student Council - 18 Transportation Routes:
2 - AM/PM full regular bus routes
1 - Circuit Breaker Route (1 Student)
1.5 - Earlville Routes (2 Students)
2 - Somonauk Routes (2 Students)
1 - Naperville/Krejci Route (3 Students)
Finally he listed upcoming dates:
9/2 - No School Labor Day
9/5 - 1:00 Dismissal - Active Shooter Training with Staff
9/10 - K-3 Curriculum Night
9/11 - IASB Board Training
9/19 - Grandparents Day
9/21 - Leland Harvest Fest
9/22 - Homecoming Week
Mrs Plote inquired to the deadline for submitting our baseball and softball intentions to IHSA. Mr. Zaleski said this is due at the end of December. Mr. Bickel will hold a meeting in the upcoming weeks to get tentative numbers for each sport.
Ayes: Riskedal, Shumway, Todd, Wesson, Anderson, Miller, and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
15. DISCUSSION OF FACILITIES/BUILDINGS AND GROUNDS
Mrs. Moore informed the Board the District is wrapping up the 10-year Life Safety Survey with just a few minor items left. The architect will do a final walk through with administration. She also told the Board to keep a few things on their radar: the floor tiles in the elementary wing of the building are deteriorating and coming loose more frequently and in bigger sections. Another item to keep an eye on would be snow guards on the roof over the main gym.
16. DISCUSSION OF AUDIT
The audit was conducted July 25, 2019. The final audit report will be presented at the October Board meeting. For the first time in recent history the District received a financial profile score of 4.0! This was a very favorable audit for the District.
17. DISCUSSION OF BOARD SELF-EVALUATION
With a scheduled IASB workshop in September, Mrs. Moore and the Board felt the annual self- evaluation would be redundant at this point. The IASB workshop and training will be more beneficial to the current Board members.
18. DISCUSSION OF IASB REGIONAL DIVISION DINNER MEETING AND REGISTRATION
The annual fall dinner meeting will be held October 1st at the new Waltham Elementary School. Even though registration is not necessary, Mrs. Moore invited any Board members that wanted to carpool to let her know.
Prior to moving into Executive Session Mrs. Moore informed board members Somonauk School Board had a recent meeting and agreed to enter a feasibility study with Leland CUSD #1 to see what results may come from it. A joint meeting with both Boards of education along with feasibility consultants will be scheduled during September. A potential timeline could include:
Aug: vote to move forward with feasibility study
Sept: meet with consultants
Oct: vote to proceed with study
Nov: begin study which would be approximately 6 months.
A feasibility study would need to be completed by the end of the fiscal year to receive reimbursement from the State.
19. EXECUTIVE SESSION
Anderson moved and Riskedal seconded the motion to go into executive session to discuss matters related to employee performance as it relates to the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Also, for matters related to litigation, when an action against, affecting or on behalf of the particular body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Ayes: Shumway, Todd, Wesson, Anderson, Miller, Riskedal, and Plote
Nays: None
MOTION CARRIED on 7-0 vote. and the meeting entered closed session at 7:35 pm Miller moved and Todd seconded the motion to return to open session at 8:34pm.
Ayes: Todd, Wesson, Anderson, Miller, Riskedal, Shumway, and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
20. ADDITIONAL ACTION ITEMS RESULTING FROM EXECUTIVE SESSION
Miller moved and Wesson seconded the motion to accept the resignation of Rose Tillman and hire Alana Finley as a paraprofessional.
Ayes: Wesson, Anderson, Miller, Riskedal, Shumway, Todd and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
Miller moved and Wesson seconded the motion to accept the Mallory Hochstatter as an overload position for one period per day.
Ayes: Anderson, Miller, Riskedal, Shumway, Todd, Wesson and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
Miller moved and Todd seconded the motion to hire Joel Brunswick as Jr. High Assistant Soccer coach.
Ayes: Miller, Riskedal, Shumway, Todd, Wesson, Anderson and Plote
Nays: None
MOTION CARRIED on 7-0 vote.
18. ADJOURNMENT
Miller moved and Wesson seconded the motion to adjourn. On a voice vote, the MOTION CARRIED 7-0.
Meeting adjourned at 8:37pm.
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