Bureau Valley Community Unified School District 340 Board met July 20.
Here is the minutes provided by the board:
Determining that a quorum was present, President Yepsen called the regular meeting to order at 6:00 pm and directed the Secretary to call the roll.
ROLL CALL
PRESENT IN PERSON: Dye, Johnson, Maynard, Spencer, Wiggim, Yepsen
PRESENT VIA PHONE: Olds
ABSENT: None
Mr. Stabler recognized the retirees: Vicki Litherland, Sue Olson, Rick Wilkin, Lisa Wilson, Doyle Johnston, Duane Christianson and Rick Bulthuis. Collectively, these dedicated employees served Bureau Valley for 171 years.
Mrs. Kristie Cady presented information on the LEAD Grant. This is a federal grant through the Regional Office of Education. The grant provides professional development and leadership training. A team was formed to look at a root cause and problem identification. Mrs. Cady’s team focused on reading. A plan was enacted to begin using a reading program at the kindergarten level for the 19-20 school year. The reading program worked well. It will now be expanded to include 1st grade. The grant has been very helpful to the district.
There was no public comment.
It was moved by Maynard and seconded by Spencer to enter into executive session at 6:25 p.m. for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity, or Student disciplinary cases and other matters related to individual students; and Discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
It was moved by Johnson and seconded by Dyes to close the executive session at 7:20 p.m. and return to open session.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
ROLL CALL IN OPEN SESSION
PRESENT IN PERSON: Dye, Johnson, Maynard, Spencer, Wiggim, Yepsen
PRESENT VIA PHONE: Olds
ABSENT: None
During Building Reports, Mr. Duane Price, BVHS Principal, recognized the Village of New Bedford and Royal Neighbors of America for donating money for school supplies. The Walnut Rotary also gave a donation for the Interact Club. He also reported that 47 graduates attended the ceremony on July 19th. Mr. Brad Bickett, BVHS Athletic Director, reported that student athletes and coaches were back together for practices. Mrs. Brianne DeBrock, BV JH Athletic Director, reported that the IESA will be meeting July 24th.
It was moved by Maynard and seconded by Spencer to approve the consent agenda items:
1. Regular Meeting Minutes of June 22, 2020
2. Activity Account Reports
3. Monthly Financial and Treasurer’s Reports
4. Bureau Valley #340 Bills and Payroll
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
The milk bid for the 20-21 school year was presented. Only one bid was received. It was moved by Johnson and seconded by Dye to approve the milk bid of Prairie Farms Dairy.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
The bread bid for the 20-21 school year was presented. Only one bid was received. It was moved by Johnson and seconded by Dye to approve the bread bid of Bimbo Bakeries.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
Fuel bids were presented. Two bids were received. The district asked for 12 month and 6 month prices. Glenda Klingenberg delivered bid packets. Mr. Stabler reported that these prices were the lowest of the last three bids. The 12 month bid was the best deal. It was moved by Wiggim and seconded by Spencer to approve the fuel bid of AgView FS. Chris Maynard abstained from the vote due to his employment.
ROLL CALL
AYES: Dye, Johnson, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 6-0-0 Absent
Board policy updates were presented. Mr. Stabler reported that there were changes due to COVID. Also some changes regarding who is the complaint manager. This provides another level of appeals for any complaints received. It was moved by Spencer and seconded by Johnson to approve the board policy updates as presented.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
Discussion of track resurfacing was held. Mr. Stabler reported that a bid opening will be held July 21st for bids to resurface the track. Work on the shot put and long jump are in progress. We will be hosting the Starved Rock Conference Track meet this year, so we are looking forward to the resurfacing project.
The Return to Learn Plan was presented to the board. Mr. Stabler described the Return to Learn Plan. The district held meetings with stakeholders (students, parents and staff) and gathered feedback on remote learning. The district had a strong focus on returning to in person learning. Mr. Stabler emphasized that the document we present tonight, may not be the actual plan when school begins. The district will follow health and safety guidelines and those may change. The first day will be August 18th and students will attend 8:00am to 1:00pm. Pre-K through 5th grade students will attend Monday through Friday and remain in their designated classroom. 6th through 8th grade students will attend Monday through Friday and remain in a designated classroom. The teachers will rotate rooms. High School students will be divided into two groups and will follow a hybrid schedule of traditional and block schedules. One group will attend 3 days a week and the other group will attend 2 days. The next week, the groups will switch. Grab-and-go lunches will be handed to 6th - 12th grade students as they are dismissed at 1:00pm. The district grading policy will be in effect for all students. Families will be allowed to opt for remote learning. This option will be for an entire quarter and families must notify the district by July 31st if they wish to use this option. More information will be shared with parents as logistics are developed. This plan allows time for cleaning and for teachers to contact remote learning students. Chris Maynard thanked the staff for their hard work in devising this plan. He feels that the parents of Bureau Valley should be proud. Matt Wiggim likes the 1:00pm dismissal time, as it does allow teachers to contact families that choose remote learning. He felt that it was hard for parents to help students during the remote learning period. Justin Yepsen thanked the Bureau Valley Education Association for their help with this plan. It was moved by Wiggim and seconded by Maynard to approve the Return to Learn Plan as presented.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
Mr. Stabler informed the board that this Working Cash Bond was established in 2012. The bonds have been very helpful in making ends meet in the summer months between payments from the State. It was moved by Spencer and seconded by Dye to approve permanent transfer of $120,000 plus interest from the Working Cash to the Education Fund.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
In other business, Mr. Stabler informed the Board that the high school chiller project was complete. Custodial staff is working hard on cleaning projects and working on the grounds. Justin Yepsen stated that he was thankful for air conditioning in all buildings.
It was moved by Johnson and seconded by Dye to approve and retain the executive session meeting minutes of June 22, 2020.
VOICE VOTE
MOTION CARRIED
It was moved by Wiggim and seconded by Olds to accept retirement notices of Mae Rediger and Nora Kelly at the end of the 2023-2024 school year; retirement notice of Annie Nichols effective immediately; and resignations of April Dickey as BVHS Paraprofessional, Katelyn DeBrock as BVWE Paraprofessional and Anne Taylor as BVHS Sophomore Class Sponsor.
VOICE VOTE
MOTION CARRIED
It was moved by Maynard and seconded by Spencer to approve employment of Jaqueline Barnes as BV Transportation Monitor.
VOICE VOTE
MOTION CARRIED
It was moved by Johnson and seconded by Dye to approve Parker Neuhalfen as Volunteer BVHS Boys Basketball Coach.
VOICE VOTE
MOTION CARRIED
It was moved by Wiggim and seconded by Johnson to approve a Memorandum of Understanding with the Bureau Valley Education Association.
VOICE VOTE
MOTION CARRIED
It was moved by Maynard and seconded by Wiggim to adjourn the meeting at 7:50 p.m. VOICE VOTE MOTION CARRIED
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/866038/Board_Minutes_072020.pdf
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