Village of Hennepin Board of Trustees met Nov. 18
Here is the minutes provided by the board:
Coleman called the meeting to order at 5:30 P.M.
Present: President Kevin Coleman
Diana Brandstatter, Village Clerk
Trustees: Bickerman Buffington
Mennie Clausen
Goetz Haage
Absent: Treasurer: Jill Kuhne
Also Present: Village Engineer, Bill Shafer
MOTION: Buffington Second: Haage
To Approve October 2020 financial report as presented.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Bickerman Second: Clausen
To Approve minutes and warrants paid for October 2020.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Buffington Second: Mennie
To Approve Bills to be Paid.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Clausen Second: Mennie
To Approve a donation to the Toys in the Pantry for $100.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Buffington Second: Bickerman
To Approve Pres. Coleman’s travel expense of 40 miles at .575 per mile.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
President Coleman gave the Board an update on the 728 High St. property as per his phone conversation with Attorney Churney. The USDA has given up the mortgage of the property so it’s a matter of locating the owner and getting the title from her. Trustee Buffington questioned whether the Village would go through the same process with the Smith property as was used for the Roadhouse property. Coleman stated that it would be advantageous if it worked out the same. Coleman reported that Churney is reviewing the garbage contract and found a couple discrepancies that she’ll work out with Jim Pozzi. It should be taken care of by the December meeting.
Village Engineer, Bill Shafer reported that the contractors came back to town and did some grinding on the ramp. Shafer stated that he will have them come back because a section of the ramp that needed grinding had been missed. Shafer then discussed options for upgrading the roof on the street department building. Shafer discussed the possibility of putting a foam coating on the existing roof. If the Board would be leaning towards building on to the street building, Shafer felt using the foam coating would complicate things and not be a good option. The other option is to put on a new roof with new blown in insulation. Since it’s not yet determined whether there’s a need to add on to the street building, specs could be initially written up for replacing the roof. After the Street Supervisor has the contents of the building pared down and organized, the Board can determine if the building has adequate space to house the new Christmas decorations along with the trucks, etc. If needed, the expansion of the building could be added and additional specs written up. Shafer was asked to have the specs for the roof written up by the December meeting, with bids to go out before the January 2021 meeting.
MOTION: Buffington Second: Goetz
To Approve IL Valley Surveying & Consultants compile bid specifications for a new roof on the Street Department building to be ready for the December meeting.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
President Coleman discussed briefly a few property maintenance issues, noting that the property on the southeast corner of 5th and High now has a fence providing some camouflage for the clutter. The RV on the northwest corner of High and 3rd Sts. has been removed. Progress is being made, Coleman stated. A brief discussion was also held concerning the old gas station.
President Coleman asked the Parks Committee to have some ideas for the new park on 4th St. ready for next month’s meeting. Trustee Buffington said he would provide maps to the committee, showing the tree canopies of the future park for consideration for their design.
MOTION: Buffington Second: Haage
To Approve the 2020-2021 Illinois Counties Risk Management Trust’s Insurance quote in the amount of $22,918, which includes a $1924 COVID-19 credit.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
ORD. #583
MOTION: Haage Second: Mennie
To Approve Ordinance #583, entitled: ANNUAL TAX LEVY ORDINANCE FOR FY2021.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Bickerman Second: Buffington
To Approve Spring Green’s Pre-pay offer for lawncare/fertilizer for the 2021 season.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
A brief discussion was held concerning the Appreciation Dinner and whether it can be held after the first of the year. The subject will be brought up for a later discussion. President Coleman stated that it might have to be cancelled this time.
MOTION: Bickerman Second: Haage
To Approve giving the annual gift cards from Hennepin Food Mart to the six employees, in the Amount of $100 each.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Haage, Coleman
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
A short discussion was held concerning the November 29th Christmas lighting in the WDB Park. Social distancing is encouraged at the event.
President Coleman asked the Board to consider purchasing new shades/sides for the WDB Shelter, considering the old ones are getting pretty tattered.
Leaf burning guidelines were briefly discussed with residents encouraged to speak to their neighbors to work out any issues they may have.
Trustee Bickerman questioned whether we could get a light for the new sign since it’s not very visible at night. Trustee Buffington stated that we have a solar light that can be used. He also questioned whether the street lighting had been included in the sidewalk grant. Buffington said he would set up the solar light and see how it works for now.
Trustee Mennie applauded the Street Department on the great job they did on redoing the gazebo and installing it at the riverview lots. The Board discussed possible names for the new park. President Coleman stated that he thought Riverview Park would be a good name. The Board decided to give the task of naming the park to the Parks committee. Trustee Mennie questioned whether a sign should be erected for the park. Buffington suggested making it similar to the entrance sign coming into town to keep it uniform.
Trustee Buffington encouraged everyone to come to the Christmas Lighting on November 29th to see what the Village Board has provided for the resident’s enjoyment.
President Coleman wished everyone a Happy Thanksgiving
MOTION: Mennie Second: Haage
To Adjourn.
Motion carried unanimously.
https://drive.google.com/file/d/1TEwSMCAy_cVmlllWmP9bbmy0f0REVL46/view
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