City of Peru Committee Of A Whole Met May 24.
Here is the minutes provided by the committee:
A Committee Of A Whole meeting was called to order by City Clerk Dave Bartley in the Peru City Council Chambers at 6:00 p.m.
City Clerk Dave Bartley called the roll with Aldermen Ballard, Tieman, Payton, Edgcomb, Waldorf, Sapienza, Lukosus and Buffo present; Mayor Kolowski present.
PUBLIC COMMENT
MINUTES
Mayor Kolowski presented the Committee Of A Whole Minutes of March 29, 2021 and Closed Session Minutes of March 4, 2019; June 10, 2019; October 14, 2019; October 28, 2019; February 17, 2020; March 16, 2020; April 13,2020; June 22, 2020; July 6, 2020; August 31, 2020; December 7, 2020; February 1, 2021; February 15, 2021 and March 29, 2021. Alderman Waldorf made a motion that the minutes be received and placed on file. Alderman Payton seconded the motion; motion carried.
INFORMAL COMMITTEE DISCUSSION
FINANCE AND SAFETY SERVICES
Alderman Payton reviewed discussion from the last finance meeting and noted the following:
• Finance Policy
• Purchasing Policy
• Investment Policy
Alderman Payton reported the Finance and Safety Services meeting will be renamed to Finance Committee and will move to the Thursday before the last regular meeting of the month at 5:00 p.m.
Kim Reese, Director of Human Resources noted the final review of the wage ordinance was emailed and asked if there were any questions.
PUBLIC SERVICES
Alderman Waldorf reviewed the following agenda items on the regular agenda.
• Motion to approve City-Wide Specialty Landscaping Services for $23,155.14
• Motion to seek bids for 4 bundles of 2800’ ft of 2” Schedule 40 PVC conduit, 20’ lengths.
• Discussion for purpose of minutes to indicate Area 5 Phase 1 Sewer Separation Project will be constructed with local funds only
• Motion to authorize the mayor to execute the IDOT Traffic Signal Master Agreement
PSM Jeff King commented on the Specialty Landscaping Services invoice and his concerns regarding the bill being from 2020. Justin Miller, Director of Finance reported he would be sending out notification to vendors directing timely invoicing.
PSM King initiated a discussion of taking additional land out of production to prepare for additional parking at the airport for the TBM Avenger event and other activities.
Eric Carls, Director of Engineering and Zoning explained the need to update our traffic light master agreement with IDOT. Carls explained the City receives funds for routine maintenance.
Alderman Ballard voiced his concerns regarding parking during the Pistol Shrimp games. Mr. Carls noted that access and parking will be detailed on social media and there is plenty of parking. Mr. Carls noted the asphalt parking lot has been striped.
Eric Carls, Director of Engineering and Zoning reported on a couple of calls relating to survey stakes on various properties which is part of master planning for shared use walking path. Carls stated that part of the area is Wenzel Road to Baker Lake along the city-owned property feeding into Baker Lake, noting the connectivity and safety goals. Carls informed the council on another area part of the master plan is Shooting Park Road to the Sycamore Lakes subdivision. Carls explained the survey work and project are long term and grant driven.
Alderman Edgcomb asked about sidewalk plans near Sunset Drive to Northview School. Mr. Carls reported a grant was pursued but was not successful; but noted it would be applied for again.
Eric Carls, Director of Engineering and Zoning reported on the Area 1 Phase 5 is just to record into the minutes that the project will be used by local funds.
Alderman Payton noted the disbursements for the Finance Committee will be emailed out bi-weekly and will be signed off by members at the monthly meeting.
Alderman Buffo reported on the new Police and Fire Committee with a goal to carve out matters and bring them forward to the full council and Finance Committee. Alderman Buffo also noted the agenda item for keeping the K-9 program. Alderman Buffo commented on the value and safety for officers with the goal of finding a community friendly dog, Police Chief Doug Bernabei noted the program is paid for by the Drug/Fine Enforcement Fund.
Justin Miller, Director of Finance noted the motion to seek applicants for staff accountant for a pending vacancy.
Kim Reese, Director of Human Resources noted the motion to seek a full-time HR Assistant and the need for the position. Reese stated a job description is available. Reese explained the new full time person is needed
Police Chief Doug Bernabei reported on an action item on the IVRD agenda authorizing a bid package for the IVRD renovation.
Mayor Kolowski initiated a discussion for a restroom on the west side of Baker Lake. Eric Carls, Director of Engineering and Zoning noted there were plans in 2016 to construct a restroom. Mayor Kolowski asked that the plans be resurrected and for addition consideration to be given for prioritizing this project.
Mayor Kolowski asked why there are porta-potties at all of the parks and asked if they could be removed. PSM King reported they were put in as additional measures for COVID.
Mayor Kolowski asked for all to attend the opening game of the Illinois Valley Pistol Shrimp on Friday, May 28th. Mayor Kolowski asked to deny requests for firework tent retailers. All were in favor.
CLOSED SESSION
ADJOURNMENT
Alderman Tieman made a motion that the meeting be adjourned. Alderman Buffo seconded the motion and motion carried. Meeting adjourned 6:54 p.m.
https://www.peru.il.us/city-government/forms-and-documents/minutes/committee-as-a-whole-1/2021-cow-1/5306-committee-of-a-whole-minutes-05-24-21/file
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