Village of Hennepin President and Board of Trustees Met April 21.
Here is the minutes provided by the board:
The Village Board of the Village of Hennepin met in Regular Session. President Coleman called the meeting to order at 5:30 P.M., followed by the Pledge of Allegiance.
Newly elected President Coleman and newly elected trustees, Quentin Buffington, Teresa Clausen and Christian Cyr were sworn in by Diana Brandstatter, Village Clerk.
Present: President Kevin Coleman
Diana Brandstatter, Village Clerk
Jill Kuhne, Treasurer
Trustees: Bickerman Buffington
Mennie Clausen
Goetz Cyr
Also Present: Village Engineer, Bill Shafer
MOTION: Goetz Second: Bickerman
To Approve March 2021 financial report as presented.
Motion carried unanimously.
MOTION: Buffington Second: Clausen
To Approve March minutes and warrants paid for March 2021.
Motion carried unanimously.
MOTION: Buffington Second: Goetz
To Approve Bills to be Paid.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Bickerman Second: Clausen
To Approve a donation request to the Sun Foundation for $100.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Mennie Second: Clausen
To Approve a donation request to Moreno’s Give Back Fest for Wounded Warrier for $100. Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Buffington Second: Goetz
To Approve travel expenses, as mileage, for President Coleman for 40 miles @ 56 cents per mile. Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
Village Engineer, Bill Shafer, discussed the damage done to Front St. during the Cargill elevator demolition. Shafer stated that some incidental patching needed to be done on the north end and south end of the street, but near the center of the block, an area about 18 by 24 feet needs to be ground out at least a couple of inches deep and paved. Shafer recommended tacking the project on to the Street Program. Once the contract is awarded, Front St. would have to be added.Shafer estimated that the would be cost about $1000. Shafer stated that he would confirm that cost in a letter within a couple of days. President Coleman informed the Board that the contractor that took down the elevator would take care of the cost of repairing the damage to the road.
Shafer discussed the Keegan drainage project that was slated to be completed last fall. Shafer spoke with Harold Fay, of Judd Construction, and was informed that the materials had been ordered for the project. Fay plans to bill the materials directly to the Village, do avoid any markup, and will just bill the Village for his equipment and labor.
Shafer then discussed the Street Department roof project, noting that Hartman plans to start next week. IVSC had a pay estimate in from Hartman for about $9000 for the materials that are stored on site. Expect a pay estimate of approximately $20,000 to $25,000 next month. The foam insulation will be completed a month or two down the road when the weather warms up. President Coleman asked Shafer if he had spoken with Trustee Buffington concerning a change to the lighting at the Street Department. Shafer stated that the plan was to remove the two lights that are on the buildings, since they come up through the roof, and replacing them with LEDs on the face of the building at the same illumination as the previous lighting. Trustee Buffington stated that he would like to see the same lights used that are in the park. Shafer spelled out the options. The contract could be left the as is using the LEDs. Hartman could be notified to upgrade to the lights that are similar to those in the park, which would involve an increase in cost to the project. The other option would be to remove the lighting portion of the contract from the project and have someone else install the lights. Buffington summarized the discussion he had with John’s Electric to use lights that shine down and are dimmable, installing them above each door. The improved lighting would decrease the aerial illumination so residents around the Street Department wouldn’t have such intense light on their property. There would be 6 lights; one on the south end above the gas tanks, one above each of the 4 overhead doors and one above the salt shed.
MOTION: Buffington Second: Bickerman
To Approve a proposal and expenditure of $2890 to John’s Electric for Street Department lighting Replacing two existing lights with 6 LEDs.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
Shafer went on to discuss the 2021 Street Program, stating that he believes everything is in place to receive IDOT approval for the project. He stated that he is planning on a bid opening of May 18th, the Tuesday before the May board meeting at 10:00 a.m. Shafer will email confirmation to the Board once approval comes in from IDOT. He also noted that anytime street improvements are done, there’s a requirement that any sidewalks near an intersection being improved need to be made handicapped accessible. Shafer said that since work is being done in the vicinity of the intersection at 5th and Sycamore, and considering all the traffic in the area because of the school, he recommends that intersection be made ADA compliant.
MOTION: Goetz Second: Mennie
To Approve committing to upgrading the sidewalks at the intersection of 5th and Sycamore to be ADA compliant, with a tentative completion date of August 13th, due to school starting. Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
Shafer stated that he’s asking for a completion date for roadwork by August 13th so as not to interfere with school traffic and a final completion of shoulder work by September 18th.
A short discussion was held concerning the potential sidewalk grant. President Coleman stated that more documents had been recently submitted with the help of Duane Calbow and NCICG.
President Coleman announced the winners of the 2021 Deck Scholarships. First place will be awarded to Ashlyn Serrine, daughter of Korey and Kurt Serrine. Second place will be awarded to Luke Pederson, son of Heidi and Don Pederson.
Trustee Buffington brought up the WDB Park sign and the previously discussed upgrade. President Coleman questioned what the sign would cost. Buffington stated approximately $1500-$2000. It was discussed to wait until after the 4th of July to begin the project.
Landscape for the new High Street sign was discussed. Trustee Bickerman stated that she would like to see the sign lit up at night. Trustee Buffington stated that he could get a solar light for it. A rock border was suggested to put under the sign to protect the structure and low maintenance landscaping added.
Trustee Buffington discussed the security camera subject, stating that he had spoken to Quentek, a security camera company. They discussed the three locations for the cameras and getting agreements to place cameras at the locations. Trustee Clausen discussed the previously purchased camera that Rocket Communications had not returned to the Village. Clausen agreed to write to the company to get the camera returned. Buffington questioned whether the Board wanted to continue with the project. Trustee Mennie questioned whether such a high cost was practical. Trustee Goetz stated that he believes it would be an asset to protect the residents and potentially help law enforcement, should the need arise. Discussion continued with the Board agreeing to try to stay local and do more research before spending the money. The Board agreed to proceed with the project. Trustee Buffington stated that he would have tentative agreements, from the three entities where cameras would be positioned, by the next meeting.
ORD. #585
MOTION: Cyr Second: Bickerman
To Approve Ordinance #585, Amending Ordinance #542-2015 entitled: “AN ORDINANCE ESTABLISHING AN ENTERPRISE ZONE WITHIN THE VILLAGE OF HENNEPIN, ILLINOIS” Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Cyr Second: Goetz
To Approve an ADDENDUM TO BUREAU PUTNAM AREA (2017) ENTERPRISE ZONE INTER GOVERNMENTAL AGREEMENT.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Buffington Second: Mennie
To Approve Ordinance #586, entitled: “AN ORDINANCE VACATING AN ALLEY IN THE VILLAGE OF HENNEPIN, ILLINOIS”, at 713 E. High St.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Bickerman Second: Goetz
To Approve the annual Safe Boating Proclamation.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Buffington Second: Bickerman
To Approve FY2022 meeting dates as presented.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Buffington Second: Cyr
To Approve donation to the Putnam County Educational Foundation in honor of the Citizen Of the Year in the amount of $1100.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
Trustee Clausen brought it to the attention of the Board that the Sheriff’s Department may not agree to provide the extra Police Protection needed for the 4th of July. The Board will look into finding an alternative source for the event. It was suggested to discuss any issues with the Sheriff’s Department. Trustee Buffington made mention of the Bureau Fire Department providing fire protection on the west side of the river at the shoot site for the fireworks.
Street sweeping for the 2021 season was briefly discussed with an agreement to contact the company that has provided the service in the past, AAA Parking Lot Maintenance. The Board agreed to have sweeping done around Memorial Day and again in the fall.
Committees will be discussed at the May meeting.
President Coleman brought up for discussion the maintenance of the three sets of new steps to the river, the Gazebo and painting a mural on the concrete wall by the bargedock.
MOTION: Clausen Second: Bickerman
To Approve James Kipp of Illinois Valley Painting Company’s proposal to wash, stain and seal the 3 sets of river steps and the Gazebo at the West end of High St. In addition, Kipp will paint a mural on the concrete wall by the riverfront, at a cost of $9800 for all above projects.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
President Coleman asked Trustee Mennie to inform Kipp of the approved proposal and to have the project complete before the 4th of July.
Trustee Clausen brought up for discussion her meeting with a resident who has a child with disabilities, noting that our parks do not have adequate equipment for some children with special needs. She said they spoke of possibly implementing more sensory equipment and activities at the new Fourth St. park. Clausen and those who met for the discussion, felt that this would also give more activities for toddlers. Trustee Bickerman stated that the focus of the Fourth St. park had not been initially for children with disabilities or smaller children, but now that we know there’s a need, this is the direction we’d like to go. Further discussion continued concerning budgeting for the equipment and possible grants since the specialized equipment is very expensive.
Trustee Mennie informed the Board of a picture that a resident provided him, of some sort of fungus that was on the playground equipment at the WDB Park. Consequently, the Parks committee requested a quote from Jim Mennie to pressure wash and sanitize both the WDB playground equipment and the Bassi Park playground. The quote they received from Mennie was $674. Mennie would also throw in pressure washing the shelter. Trustee Cyr questioned whether the Street Department normally took care of this. President Coleman stated that cleaning the playground equipment had not been in the list of duties.
MOTION: Buffington Second: Clausen
To Approval Jim Mennie proposal to power wash and sanitize the playground equipment in the WDB Park and Bassi Park at an expense of $674.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen
Nays-Cyr, Absent-none, Abstain-none
Motion carried.
Reminders: Townwide garage sale is April 23rd and 24th. Clean up day will be held on April 30th.
President Coleman discussed Section 7-1-4A of the Garbage Ordinance that states that garbage carts can be put out the night before pick-up but have to be taken away from the street the evening after pick-up, noting that he had seen several houses where the cans just sit by the street. Coleman stated that he will talk to Property Maintenance Officer, Tim Pyszka, to ask him to go to the resident’s homes and inform them about taking in their carts in a timely manner.
Trustee Mennie informed the Board of a $500 donation from the Township for the fireworks. He also stated that the Hennepin Betterment Association has donated $2000.
Trustee Buffington discussed briefly the new Mac computers and his conversation with Google about secure email for government and the cost per month per computer. The service is called G-Suite for government. More discussion of the options will be held at a later date.
MOTION: Bickerman Second: Buffington
To Go into Closed Session, under Section 2(c)(1) of the Open Meetings Act at 7:11 p.m.
Roll call vote: Ayes-Bickerman, Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-none, Abstain-none
Motion carried unanimously.
MOTION: Bickerman Second: Cyr
To come out of Closed Session at 7:14 p.m.
Motion carried unanimously.
MOTION: Mennie Second: Bickerman
To Adjourn.
Motion carried unanimously.
https://drive.google.com/file/d/1DDQvE1I8848nncrtqSE5KOjTK3f_jfAw/view
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