Village of Hennepin Board of Trustees met Dec. 21.
Here are the minutes provided by the board:
The Village Board of the Village of Hennepin met in Regular Session. December 21st, 2022 President Coleman called the meeting to order at 5:30 P.M., followed by the Pledge of Allegiance.
Present: President Kevin Coleman
Diana Brandstatter, Village Clerk
Trustees: Mennie Clausen
Goetz Cyr
Buffington
Also Present: Village Street Engineer, Bill Shafer
Street Supervisor, Tim Rylko
Absent: Trustee Bickerman
Treasurer Leighton
MOTION: Goetz Second: Clausen
To Approve November Finance report as submitted.
Motion carried unanimously.
MOTION: Mennie Second: Buffington
To Approve November minutes and warrants paid for November 2022.
Motion carried unanimously.
MOTION: Buffington Second: Goetz
To Approve Bills to be Paid.
Roll call vote: Ayes-Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-Bickerman, Abstain-none
Motion carried unanimously.
MOTION: Clausen Second: Mennie
To Approve donation request to: Freedom House for $100, Voluntary Action Center for $100, Habitat for Humanity for $100 and Gateway for $100.
Roll call vote: Ayes-Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-Bickerman, Abstain-none
Motion carried unanimously.
MOTION: Mennie Second: Goetz
To Approve mileage reimbursement for President Coleman for 246 miles at .585 cents per mile. Roll call vote: Ayes-Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-Bickerman, Abstain-none
Motion carried unanimously.
Village Engineer, Bill Shafer, reported that the final pay estimate was in for Hartman Statewide Builders, noting that the cost was $1250 less than the contract. Judd Construction was able to find the sewer service using a camera that showed it was in good shape so Locust St. didn’t have to be dug up. Shafer said the water to the storage building won’t be turned on until Spring. He also stated that he would like to meet with the parks committee sometime after the first of the year to go over the future layout of the park and what ground cover will be used.
Shafer stated that he had correspondence with NCICG on Monday and learned that IDOT is requesting a revised estimate for the Village’s sidewalk project. Plans are coming along well, Shafer noted, but will have to revisit the estimate based on current pricing. He also stated that IDOT has more money available so the Village could apply for additional funding. He questioned IDOT as to the order in which required items need to be completed, including the Public Hearing. Shafer is waiting for clarification from IDOT. Trustee Cyr questioned whether the Old Hwy 26 expansion would be removed when the estimate is revised. Shafer stated that the portions would be broken down individually and that portion would be left in until there is a full council vote on the project.
President Coleman made mention of the Street Department installing decking in the new building to maximize the storage space to better organize items that will be stored there.
Trustee Buffington suggested a Street Committee meeting in January. Buffington also complimented the Street Department and President Coleman on helping with the Christmas lights, noting that he had received a lot of compliments from residents.
President Coleman stated he has been talking to Property Maintenance Officer, Tim Pyszka, pertaining to the pile of wood still on the L. Boekeloo property, as neighbors had been complaining. Trustee Clausen stated that Boekeloo had been served and has a court date of February 5th, 2023.
President Coleman also mentioned that Ameren is waiting for IDOT’s approval to kill the power to Mike’s Gas Station before they proceed with demolition since the power goes across Old Rt. 26.
President Coleman and the Board held a short discussion concerning the Security Cameras, stating that a decision needs to be made. After going over the features of both Quentek and Flock Security Camera systems, the Board voted.
MOTION: Buffington Second: Goetz
To Approve the Quentek proposal for installation of Security Cameras at designated locations with a one-time expenditure of $11,152, which includes labor and a 3-year warranty, with 5-year on the hard drive.
Roll call vote: Ayes-Goetz, Buffington, Clausen
Nays-Mennie, Cyr, Absent-Bickerman, Abstain-none
Motion carried.
President Coleman asked Trustee Buffington to inform Quentek of the Board’s decision and to get a final completion date from the company.
The Pulsifer House issue concerning the lease was resolved prior to the meeting.
President Coleman gave a brief update on Devil’s Lane, stating that the flashing lights have been purchased along with 2 more larger signs in addition to the smaller ones already on hand. The larger signs will be posted on the south and north end of the road, with the smaller ones farther down on each end as drivers get closer to the gate. In addition, there will be solar powered flashing lights on the gate. The gate is also reflective. Tim Rylko, Street Supervisor, will also add a set of barricades in front of the gates. Letters will be sent to the residents who live along the road, so the road can be officially closed by January 2nd or 3rd.
ORD. #602
MOTION: Buffington Second: Clausen
To Approve Ord. #602 entitled: ANNUAL TAX LEVY ORDINANCE FOR FISCAL YEAR 2023. Roll call vote: Ayes-Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-Bickerman, Abstain-none
Motion carried unanimously.
ORD. #603
MOTION: Buffington Second: Clausen
To Approve Ord. #603 AN ORDINANCE AMENDING ORD. NO. 542-2015 entitled: “AN ORDINANCE ESTABLISHING AN ENTERPRISE ZONE WITHIN THE VILLAGE OF HENNEPIN, ILLINOIS, SAID ENTERPRISE ZONE BEING A PORTION OF A LARGER ENTERPRISE ZONE ENCOMPASSING CONTIGUOUS PORTIONS OF THE CITIES OF PRINCETON AND SPRING VALLEY, THE VILLAGES OF GRANVILLE, HENNEPIN, LADD, AND MARK AND THE COUNTIES OF BUREAU AND PUTNAM, ILLINOIS.”
Roll call vote: Ayes-Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-Bickerman, Abstain-none
Motion carried unanimously.
President Coleman discussed demolition permits, noting that the Village of Hennepin does not have one on the books. He provided the Board with copies of Streator and Ottawa’s permits. The Board will receive those examples by email. The topic will be on January’s agenda for discussion.
MOTION: Buffington Second: Goetz
To Approve detracting the motion for the Devil’s Lane barricades purchase passed at the November 16th, 2022, regular Board Meeting.
Motion carried unanimously.
President Coleman brought up golf cart stickers to discuss the color for 2023 and whether the Board wanted to continue requiring the stickers. Trustees Buffington and Cyr voiced their opinions that the Village continue requiring stickers for golf carts with the support of the Sheriff’s Department in enforcing the requirement.
Trustee Goetz brought up the corner of 11th and Morine Drive, where ponding occurred after a rain and remained there for 2 days. The Street Committee will look into it.
Trustee Buffington reported that the Christmas Festivities went well, with 58 children getting pictures taken with Santa. He noted that the Fire Department would probably do it again next year. Buffington also suggested setting the 2023 calendar in January for the entire year’s events.
Trustee Clausen brought up the potential of purchasing 3 sculptures from St. Bede, made by the same artist that did the statue located at the Village’s fountain park. Clausen would like to discuss the possible acquisition with the Walter Durley Boyle Charitable Trust fund representative to see if the purchase could be approved. Clausen stated that the sculptures are an abstract version of 3 cows. The price would be $7000. Trustee Buffington will provide the Board with pictures of the sculptures.
The Board approved ordering a replacement hanging heater for the Street Department to replace a very old one. The purchase will be formally approved at the January 18th Board meeting.
MOTION: Buffington Second: Clausen
To Go into Closed Session, under Section 2(c)(1) of the Open Meetings Act at 6:24 p.m. Motion carried unanimously.
MOTION: Buffington Second: Mennie
To Come out of Closed Session at 6:33 p.m.
Motion carried unanimously.
MOTION: Cyr Second: Goetz
To Approve Finance Committee recommendations for raises and bonuses.
Roll call vote: Ayes-Mennie, Goetz, Buffington, Clausen, Cyr
Nays-none, Absent-Bickerman, Abstain-none
Motion carried unanimously.
MOTION: Mennie Second: Goetz
To Adjourn.
Motion carried unanimously.
https://drive.google.com/file/d/1KSAwKD-1EZiKjEIQIHuhDDPq3tQ5FDF_/view
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