Village of Seneca Village Council met Jan. 17.
Here are the minutes provided by the council:
The Seneca Village Council held a regularly scheduled Council meeting at Seneca Village Hall on January 17, 2023 and the meeting was called to order at 6:00 p.m.
Roll Call:
Present: Mayor Jeff Olson, Commissioners Higgins, Victor and Weber
Absent: Commissioner Wood
Also Present: Attorney Robert Russo, Village Engineer Casey McCollom and Village Clerk Jennifer Peddicord
All stood for the Pledge of Allegiance to the Flag of the United States of America.
A motion was made by Comm. Weber and seconded by Comm. Higgins to approve the January 3, 2023 council meeting minutes as presented.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
A motion was made by Comm. Weber and seconded by Comm. Higgins to approve the payroll and payment of bills as presented.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
BUSINESS SPOTLIGHT PRESENTATION:
None.
COMMUNICATIONS, PETITIONS, REPORTS AND ADDITIONAL AGENDA ITEMS:
A presentation was given by Fatina Sayegh and Amy Hall of Caton Commercial regarding their consulting services. A proposal was submitted and explained with regard to their services in making a pitch deck to be presented to some of the larger area businesses, securing community funding and preparing a market study.
OLD BUSINESS:
None.
COMMISSIONER'S REPORT AND NEW BUSINESS:
PUBLIC PROPERTY, WATER & SEWER - VICTOR:
A motion was made by Comm. Victor and seconded by Comm. Higgins to approve an expenditure to TextMyGov in the amount of $3,000.00 for annual software management and support.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
A motion was made by Comm. Victor and seconded by Comm. Higgins to approve an expenditure to Kennedy Bros. Heating in the amount of $6,200.00 for Police Department furnace replacement. Comm. Weber advised that the furnace being replaced was installed in 2011-2012.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
A motion was made by Comm. Victor and seconded by Comm. Weber to approve an expenditure to Hawkins, Inc. in the amount of $4,636.87 for water treatment plant chemicals.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
A presentation was given by Dave Peters and Casey McCollom of Chamlin & Associates regarding a proposed GIS survey of the water/sewer system and a water survey of the system and options for upgrades and/or replacement. The GIS survey can be completed in approximately two months, with the assistance of village personnel. The data will be accessible on-line and on portable devices, such as phones and tablets. The information obtained from the GIS survey will be used in the water survey. The GIS survey map will include hydrants, valves, service lines, and shut-offs. Chamlin can catalog as much information, or as little information, as requested. The information will be owned by the village and, in the event of a separation from Chamlin & Associates, would be turned over to the village.
A motion was made by Comm. Victor and seconded by Comm. Higgins to approve an expenditure to Chamlin & Associates in the amount of $17,500.00 for GIS survey of water/sewer system.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
Comm. Victor advised that the water survey could be paid for out of the next budget and Casey McCollom advised that it would take a minimum of two months to complete. Approval of the water survey will be brought back for approval at the next council meeting.
A motion was made by Comm. Victor and seconded by Comm. Higgins to approve the Park Board receiving ten (10) percent of all Verizon rental income received by the village starting in February 2023. Comm. Victor advised that this had been the intent of former Mayor Kim Hill, but it was never followed through.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
ACCOUNTS AND FINANCE - WEBER:
A motion was made by Comm. Weber and seconded by Comm. Higgins to approve an expenditure to Wex Bank in the amount of $2,687.18 for fuel expenses.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
A motion was made by Comm. Weber and seconded by Comm. Victor to approve an expenditure to Old National Bank Visa in the amount of $5,904.42 for credit card expenses.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
STREETS - WOOD:
Casey McCollom advised that IDOT has submitted an email with suggested staging for the upcoming IL 170 replacement project. The proposal consists of seven stages of construction. Casey has reviewed the suggestions and will be submitting several changes. Extensive discussion took place regarding detour options, notification to the public, and how local farmers will be affected. Casey suggested setting up a meeting with IDOT and will coordinate same.
PUBLIC HEALTH AND SAFETY - HIGGINS:
A motion was made by Comm. Higgins and seconded by Comm. Weber to approve a salary increase of $1.50 per hour for Michelle Harrison, the police department secretary. Comm. Higgins advised that Ms. Harrison has taken on a lot more responsibilities than she was originally hired for.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
PUBLIC AFFAIRS – OLSON:
A motion was made by Comm. Higgins and seconded by Comm. Victor to approve an expenditure to Seneca High School in the amount of $30.00 for yearbook page sponsorship.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
A motion was made by Comm. Weber and seconded by Comm. Higgins to approve the adoption of Resolution 609, A Resolution in Support of Tax Increment Financing.
Roll Call:
Ayes: Olson, Higgins, Victor and Weber
Nays: None
Absent: Wood
PUBLIC COMMENT:
None.
A motion was made by Comm. Weber and seconded by Comm. Higgins to adjourn the January 17, 2023 council meeting. A voice vote was held. All ayes. No nays. The council meeting was adjourned at 7:14 p.m.
https://cms5.revize.com/revize/seneca/Docuemnt_Center/Agenda%20and%20Minutes/Minutes_2023_01_17.pdf
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