Coal City Village Board met April 12
Here are the minutes provided by the board:
At 7:07 p.m. on Monday, April 12, 2023, acting mayor Trustee Tim Bradley called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Dave Togliatti, Ross Bradley, Dave Spesia, Tim Bradley and Sarah Beach. Absent was Trustee Dan Greggain and Mayor Terry Halliday. Also in attendance were Matt Halloran from Chamlin Engineering, attorney Erin Monforti from the Law Firm of Ancel, Diamond, Glink, et al, Matt Fritz, Village Administrator and Police Chief Chris Harseim.
All present recited the Pledge of Allegiance.
The minutes of the March 22, 2023 Board meeting were presented. Spesia moved to approve the minutes as written, second by R. Bradley. Roll call-Ayes; Togliatti, R. Bradley, Spesia and Beach. Nays; none. Absent; Greggain. Abstain, T. Bradley. Motion carried.
The minutes of the March 22, 2023 Budget Meeting were reviewed and presented for approval. R. Bradley moved to approve the minutes of the Budget Meeting, second by Beach. Roll call-Ayes; Togliatti, R. Bradley, Spesia, and Beach. Nays; none. Absent; Greggain. Abstain; T. Bradley. Motion carried.
The warrant list was presented. Following comments and questions, R. Bradley moved to approve the warrant list as presented, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
There was no Public Comment at this meeting.
A Letter of Request from GFWC IL Coal City Junior Woman's Club to place a "pinwheel garden" in Campbell Memorial Park in order of awareness of Child Abuse Awareness for the month of April. The Club will remove the pinwheels at the end of the month. This is an annual event which has been approved in past years by the Board. Beach moved to approve the request by the Woman's Club for the "pinwheel garden" in Campbell Memorial Park for the month of April, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Ordinance 23-07 adopting the FY24 Annual Budget was presented to the Board. The Budget had been presented and discussed at the Finance Committee Meeting, Budget Meetings and at the Public Hearing held prior to tonight's regular meeting. Trustee Tim Bradley, Finance Committee Chairman thanked the Board for their efforts in working with the FY24 Budget being presented for approval at this meeting. Spesia moved to adopt Ordinance 23-07 adopting the Fiscal Year 2024 Budget, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Ordinance 23-08 authorizing the sale of surplus property in the Village was presented to the Board. Mr. Fritz explained that this is for three parcels of property owned by the Village in Big Timber Subdivision. This ordinance is the first step in the statutory requirements in order for the Village to offer these lots for bid. Togliatti moved to adopt Ordinance 23-08 progressing the Big Timber Subdivision outlots to become surplus and accept bids for their redevelopment, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Resolution 23-05 was reviewed by the Board. Mr. Fritz stated that this is in regards to the MFT (Motor Fuel Tax) funds for street and alley improvements in the Village for 2023. Matt Halloran from Chamlin Engineering explained the areas affected as labels in the map provided. Those streets will be repaired and crack sealed. A portion of Fifth Street will be added to the map as an affected area. The total expenditures for the project is estimated at $250,000 with $230,000 being funded through the MFT funds. Spesial moved to adopt Resolution 23-05 approving $250,000 of potential expenditures from the Motor Fuel Tax Fund for roadwork in 2023, second by Beach. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
A proposal for park equipment from NuToys for the Meadow Estates Park was presented to the Board by Mr. Fritz. A list of the components and design were reviewed with the cost of $56,022.00. The new park will include a pickle ball court and is expected to be constructed in the Spring of 2024. The Park Board met with several residents of the subdivision to review and comment on the park plans. Beach moved to authorize the purchase of the NuToys playground equipment as recommended totaling $56,022.00, - by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Mr. Fritz announced the recommendation of new software for the Village by BS&A. The purchase of the new system was approved in the FY 23 Budget. The software will include financial, a building department module and training on the new system. The total expenditure is $78,385 in three payments with the first payment of $34,210. This process will take between 12-16 months to be implemented. Three estimates were obtained with BS&A being the least expensive. R. Bradley moved to authorize the Mayor to enter into an agreement with BS&A for the upgrade of its financial software system, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Mr. Fritz announced that the building inspector truck exceeds ten years and needs to be replaced. Darrell Olson has received a State bid from Morrow Brothers Ford for an F-150 truck for an amount of $34,930. Funding for the vehicle will come from the Capital Improvement Fund. R. Bradley moved to authorize the purchase of an F-150 truck from Morrow Brothers Ford in the amount of $34,930 to replace the building inspector's truck, second by Togliatti. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Mr. Fritz explained that the amount of $23,897.35 is owed to Chamlin Engineering for the preliminary engineering on the 2022 street and alley program. Matt Halloran explained the invoice attached. Spesia moved to authorize the payment of $23,897.35 to Chamlin Engineering due to the completion of the 2022 street & alley program, second by R. Bradley. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried.
Trustee Bradley wished a Happy Birthday to his mom.
Matt Halloran reported:
• Waste Water Treatment Plant-epoxy floor being installed as is curbs
• Punch list to be prepared for project
Chief Harseim presented the Grundy County Pro-Act Unit report for March 2023. Included in the packets was the monthly police report regarding calls, citations, criminal charges, calls requiring a report, traffic crashes and DUI's. Chief Harseim explained both reports. March 21, 2023 a "tobacco check" was held in Diamond with 4 out of 5 establishments cited. A vehicle accident with a fatality was briefly discussed with questions being presented by Trustee Togliatti regarding the validity of the high speed police chase wherein Chief Harseim stated it was a justified chase by the Grundy County Police Department.
Mr. Fritz thanked everyone for their effort in passing the Budget Ordinance tonight. He congratulated the Middle School wrestlers on taking second place in the State Tournament.
Beach moved to adjourn the meeting, second by Spesia. Roll call-Ayes; Togliatti, Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain. Motion carried. The meeting was adjourned at 7:43 p.m.
https://coalcity-il.gov/wp-content/uploads/2023/04/VB-Meeting-Minutes-Web-04-12-2023.pdf
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