Illinois Valley Times

Coal City Village Board met Oct. 11.

Here are the minutes provided by the board:

At 7:01 p.m. on Wednesday, October 11, 2023, Mayor Dave Spesia called to order the meeting of the Coal City Village Board in the boardroom, of Village Hall. Roll call-Ayes; Trustee Dave Togliatti, Trustee Dan Greggain, Trustee Tim Bradley, Trustee Sara Beach, Trustee Bill Mincey and Mayor Spesia. Also in attendance were Ryan Hansen from Chamlin Engineering, Police Chief Chris Harseim, Village Attorney Mark Heinle and Matt Fritz, village administrator. Absent; Trustee Pamela Noffsinger.

All present recited the Pledge of Allegiance.

The Minutes for the regular Village Board meeting on September 27, 2023, was presented for approval. Mayor Spesia mentioned an amendment. Beach moved to approve the minutes with the change second by Mincey, Roll call- Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried.

The warrant list was presented and reviewed by the Board. Chief Harseim clarified expenses from the police department. Bradley moved to approve the warrant list as written, second by Togliatti. Roll call- Ayes; Togliatti, Greggain, Bradey, Beach and Mincey. Nays; none. Absent: Noffsinger. Motion carried.

There was no public comment at this meeting.

Ordinance 23-27, postpone adopting into an intergovernmental agreement to allow annual tax increment finance district revenues to be contributed towards Coal City Fire District capital costs. Mr. Fritz explained to the Board, the Coal City Fire District would like a similar agreement as the Coal City Unity School District to receive certain increment collected from the taxation in the increased valuation of residential properties located within the TIF District. Mr. Fritz recommended tabling this ordinance until final discussions have been had by the Coal City Fire District. Bradley moved to table Ordinance 23-27, agreeing upon terms within an intergovernmental agreement with the Coal City Fire District allowing for TIF Contributions for its Capital Expenses, second by Greggain. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; none. Motion carried.

Resolution 23-15, authorizing the Village Administrator to sign onto the application for Illinois Environment Protection Agency funds to complete Phase 1 Lead line Replacement. Chamlin has been communicating with the IEPA regarding the Village's application for lead line service replacement funding. Nearly $12 million in lead line replacement costs were estimated, IEPA is utilizing federal funds to assist with the replacement up to $2.35 million worth of lead service lines on an annual basis. Ryan Hansen from Chamlin Engineering explained that once the loan documents have been submitted, there could be a start date around spring of 2024. Bradley moved to adopt Resolution 23-15, authorizing the Village Administrator to sign onto the application for IEPA funds to complete the Phase 1 Lead Line Replacement, second by Greggain. Roll call- Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried.

Mr. Fritz presented the Board to ratify the intergovernmental agreement that was approved at the Regular Board Meeting on September 13, 2023, for placement of Well #7. Ratifying this agreement would allow the water treatment expansion project to continue forward in its timeline. Mr. Fitz explained that with upcoming events occurring with the Coal City Fire District and Com-Ed it is best to post-pone ratifying this agreement until after the further conversations were finalized. The Board had discussion regarding the consideration of working with Com-Ed to ensure adequate power at the location. Mayor Spesia asked to entertain a motion to table this until the Coal City Fire District approves their portion first. Bradley moved to ratify the "Non-Exclusive Easement Agreement Granting Municipal Well Easement," in its attached form confirming the village's intent to locate Well #7 at Fire Station #1 according to the agreed upon terms contained within, second by Greggain. Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried.

Mr. Fritz presented to the Board a grant agreement with IEMA for CCEMA Operational expenses. The village's Emergency Management Agency Coordinator, George Hanson applies for funding from IEMA for its participation with statewide nuclear disaster drills. Because of Coal City's location, CCEMA participates in drills throughout the regular 3-year cycle. These funds assist with the overall funding of this volunteer unit. The Board also commended George Hanson for all his hard work. Greggain moved to authorize Mayor Spesia to enter into an agreement with IEMA & the Office of Homeland Security to secure funds for the CCEMA, second by Togliatti. Roll call- Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried.

Trustee Mincey reported that Second Ave. has begun, trees are cleared down. Mincey commended the hard work from Chamlin.

Pachetti.

Trustee Bradley gave his condolences to the family of the former mayor of Carbon Hill, Edward

Trustee Greggain reported there will be a Water and Sewer Meeting held on Thursday, October 19, 2023, at 11 a.m.

Village Attorney, Mark Heinle explained the Village is buying and selling property that has remained on track with an estimated closing date of November 1, 2023.

Village Engineer, Ryan Hansen reported regarding Second Ave. there is a storm sewer being installed which will result in better drainage in the area. Public works was out to assist with the installation as well. The project is moving along well and have an estimation of completion around next spring. Ryan Hansen also updated the Board on the Water Treatment Expansion Plant; they are still waiting on the arrival of materials. There is a estimation of starting date of middle of 2024.

Police Chief, Chis Harseim reported September was a busy month for the police department. Officer Stadler is in the final stages of his training. Chief Harseim went over the following reports.

• 2023 Total CAD Events

• 2023 Calls Requiring a Report

• 2023 Citation Totals

• 2023 Verbal Warnings

• 2023 Traffic Crashes

• 2023 Criminal Charges

• 2023 D.U.I Reports

• 2023 P- Tickets

• Grundy County Proactive Unit Significant Activity Report

Village Administrator, Matt Fritz reported he attended the ribbon cutting for Coal City Liquors with Mayor Spesia. Mr. Fritz also explained they will be having another ribbon cutting for Blu Taco where they will be handing out complimentary food coupons for the event. Mr. Fritz explained he is reviewing the budget for next year for the Grundy County Consolidation Dispatch Center, GEDC held their Broker breakfast this morning with a larger attendance and shared the Grundy County statistics that was presented at the event. Mr. Fritz also explained he will be attending a seminar in Springfield on October 18 2023, to go over the DOC Grant requirements.

Trustee Bradley commended the Fire Department Chiefs in attendance for all the hard work they have done for our community.

Bradley moved to adjourn the meeting, second by Beach. Roll-call Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried at 7:38 p.m.

https://coalcity-il.gov/wp-content/uploads/2023/10/VB-Meeting-Minutes-Web-10-11-2023.pdf