Illinois Valley Times

Coal City Village Board met April 8

Here are the minutes provided by the board:

At 6:30 p.m. on Monday, April 8, 2024, Mayor Dave Spesia called to order the meeting of the Coal City Village Board in the boardroom at Village Hall. Roll call- Dave Togliatti, Dan Greggain, Tim Bradley, Sarah Beach, Bill Mincey and Mayor Spesia. Also in attendance were Katherine Nagy, Ancel Glink Associate, Ryan Hansen, village engineer, Chief Chris Harseim and Matt Fritz, village administrator. Absent; Pam Noffsinger. 

All present recited the Pledge of Allegiance. 

The regular meeting minutes of March 25, 2024, was presented. Bradley moved to approve the minutes with corrections, second by Beach. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

The warrant list was presented. Bradley moved to approve the warrant list as presented, second by Beach. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

Chief Harseim explained that he prepared a grant to receive funds for BolaWraps (a handheld device designed to restrain noncompliant subjects from a distance). Devin Gagliardo with the Community Foundation of Grundy County was present at the meeting and presented Chief Harseim with a check for $3,950.00 to assist with the purchase. Gagliardo communicated to the board that the foundation is a 100% non-profit foundation which is funded explicitly by private donations. 

Resolution 24-03, amendment to the FY24 budget. Fritz articulated to the board this amendment is done on an annual basis and explained the resolution included changes for the following: Fund 36 - Construction - for the water treatment plant, Fund 39 - Some earnest money for purchase of property on S. Broadway, Fund 41 - Transfer going back into the infrastructure fund, Fund 52 - Garbage Disposal Contract. Bradley moved to adopt resolution 24-03 amending the FY24 budget to allow for necessary expenditures, second by Beach. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

Resolution 24-04, withholding the release of any previously approved executive session minutes. Fritz explained Mark Heinle, village attorney reviews the executive minutes twice annually and recommends those that can be released. The recommended minutes were regarding South Broadway property that has been acquired and complete. Ms. Nagy representation for Heinle, explained the property acquisition and that Heinle will return those minutes at the next board meeting. Greggain moved to adopt Resolution 24-04 releasing executive session minutes, second Togliatti. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

Resolution 24-05, approving utilization of MFT funds for 2024 street and alley construction. Hansen explained the process of the utilization of $400,000 MFT funds for the year. Hansen stated that Chamlin will send the resolution, engineers estimate and construction specifications to IDOT for review and approve. Mayor Spesia asked what the total will be? Fritz stated that total street and alley construction cost will be $485,000 plus engineer cost. Beach moved to adopt Resolution 24-05 approving $400,000 of MFT expenditures in support the annual street and alley maintenance program for the upcoming construction season, second by Bradley. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

Fritz explained the Water Treatment Expansion Project is continuing and the funds for this go to Midwest Well. Fritz stated this is disbursement #4 and there will be around 13 to 15 throughout the project. Hansen gave a quick update that the framing is finishing up for the aeration and brining tank and putting down rebar for concrete for tank floor. Wren Construction is working on the pipe at the fire station. There will be disbursement requests coming up for Wren and D. Construction for the projects completed to date, all three of the phases are moving along. Beach moved to authorize a payment of $35,583.46 to Midwest Well Services with the IEPA construction proceeds for the completion of 12% of the total Water Treatment Expansion Project, second by Mincey. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

Fritz communicated there are contracts for Fall Fest activities that require approval. There are three bands for the fest, however only one contract has been received. There is also a contract for the rock wall and stage, which must be reserved in advance. Greggain moved to authorize the mayor to enter into agreements for the stage, rock wall and performance contract with the band "Sumthins", second by Beach. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

Fritz explained he and Darrell Olson, director of maintenance have been working with the State-approved minimum bidder on acquiring a new F-250 for Public Works, which was Morrow Brothers Ford. However, both trucks have been sold prior to this evening. A bid is being presented this evening from D'Orazio Ford with a plow and assembly that may be cheaper than the minimum state bid. Fritz stated the board has already authorized an expenditure of $66,000 for this, and within the budget Olson had $63, 184.88 fully loaded with everything that is necessary for plowing as well. If authorization is given to the director, Olson will continue to work on obtaining the best value with the minimum state bid or D'Orazio. Greggain moved to authorize the Director of Public Works to acquire the scheduled replacement of the F-250 for Public Works at a price not to exceed $63,184.88, second by Togliatti. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

Fritz informed the board the professional fees contract from Chamlin Engineering for the Second Avenue Reconstruction Project and Reed Road, Phase 1 have already taken place and been approved. With the payments being over $20,000 authorization has been added to the agenda versus just adding them to the warrant list. Fritz listed the two payments, one for Reed Road, Phase 1 and also the Second Avenue Reconstruction Project totaling $113,251 in billing for their current work on projects. Bradley moved to authorize payment to Chamlin Engineering totaling $113,251 in progress billing for current ongoing projects, second by Beach. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

Fritz explained the Illinois Housing Development Authority (IHDA) HRAP is one of the housing rehab projects that the village is completing. The payment request is for $50,437.11 from an account, which North Central Illinois Council of Government (NCICG) manages. The contractors have completed work and the village will move forward on a reimbursement basis. Funds will be added to the account and the village will be reimbursed by IHDA once a State's Periodic Risk Assessment Questionnaire (PRAQ) is completed which includes the question regarding the last audit's completion. This is something completed for all grants; with the audit still not complete a contract payment is being requested. Bradley moved to authorize payment to NCICG IHDA HRAP account to be reimbursed by Illinois Department of Commerce & Economic Opportunity (DCEO) following processing, second by Beach. Roll call-Ayes; Togliatti, Greggain, Bradley, Beach and Mincey. Nays; none. Absent; Noffsinger. Motion carried. 

Mayor Spesia reminded the board that Statements of Economic Interest are due by May 1, 2024. Spesia also noted that himself, Fritz, Mincey and Bradley will be attending Lobby Days with Will County Governmental League on Wednesday and will share information with the board at the next meeting. 

Bradley extended his thanks to Mr. Hansen who sits on the Community Foundation Board. Bradley also extended Happy Birthday wishes to Lucille DeGulie who turns 100 years old on April 15, 2024. 

Hansen reported there will be a grinder the next day on Second Avenue. D. Construction will be grinding and shaping to start putting the road back together shortly. 

Harseim stated that the solar eclipse was enjoyable and there were no eye injuries reported. Harseim went through the CAD Events and reported that all of the officers are doing an unbelievable job. Harseim explained some items he is working on with the vendor of the License Plate Reader (LPR). Harseim again thanked the Community Foundation for their support. Harseim stated he was advised today his two new recruits passed the psychological, medical and the polygraph is done. Harseim indicated that there is one person left on the eligibility list and if this person becomes the last hire in September testing will have to happen right away for a new list. Harseim also shared the ProAct numbers with the board. 

Fritz reported that he registered for the Board of Fire & Police Commissioners annual training on May 4, 2024 and will be attending with the new board members to provide staff support. Mayor Spesia extended the invite to Trustee Togliatti if he was interested. Fritz reported the park cameras continue to be discussed and he and Chief are discussing the patrol dates prior to school releasing in May as well. 

Bradley moved to adjourn the meeting at 7:15 p.m., second Beach. Roll call-Ayes; Togliatti, Greggain, Bradly, Beach, Mincey and Mayor Spesia. Nays; none. Absent; Noffsinger. Motion carried.

https://coalcity-il.gov/wp-content/uploads/2024/04/VB-Meeting-Minutes-04-08-2024-Web.pdf