Illinois Valley Times

Coal City Village Board met May 22

Here are the minutes provided by the board:

At 7:03p.m. on Wednesday, May 22, 2024, Mayor Dave Spesia called to order the meeting of the Coal City Village Board in the boardroom at Village Hall. Roll call- Dave Togliatti, Dan Greggain, Pam Noffsinger, and Bill Mincey. Also in attendance were Mark Heinle, village attorney, Ryan Hansen, village engineer, Police Chief Chris Harseim, and Matt Fritz, village administrator. Absent was Tim Bradley and Sarah Beach. 

All present recited the Pledge of Allegiance. 

The Public Hearing meeting minutes of April 24, 2024, was presented. Greggain moved to approve the minutes as written, second by Mincey, Roll call- Ayes; Togliatti, Greggain, Noffsinger, and Mincey. Nays; none. Absent; Bradley and Beach. Abstain; none. Motion carried. 

The regular meeting minutes of April 24, 2024, was presented. Mincey moved to approve the minutes as written, second by Greggain. Roll call- Ayes; Togliatti, Greggain, Noffsinger, and Mincey. Nays; none. Absent; Bradley and Beach. Abstain; none. Motion carried. 

The warrant list was presented. Togliatti moved to approve the warrant list as written, second by Greggain. Roll call-Ayes; Togliatti, Greggain, Noffsinger, and Mincey. Nays; none. Absent; Bradley and Beach. Motion carried. 

During public comment, Aubrey Miller, Marketing Regional Manager for Surf Internet introduced herself to the Board as the newest representative for their company. 

Village Clerk, Alexis Stone swore in Ryan Brennan as an Officer at the Coal City Police Department. Police Chief Chris Harseim presented Officer Brennan with his badge. Officer Brennan commended his friends and family for attending. 

Ordinance 24-11, granting a variance allowing a garage addition at 795 E. Third St. Mr. Fritz explained the southwest corner of Third Street & Second Ave, Joe Mentlewiscz who was present at the meeting representing Channale Avery is requesting a 176 square foot addition onto the detached garage expanding the total of square footage to 440 square feet. The Planning and Zoning Board gave a positive recommendation to grant this variance. Greggain moved to adopt Ordinance 24-11, granting a variance at 795 E. Third Street to construct an addition to the existing detached garage, second by Mincey. Roll call- Ayes; Togliatti, Greggain, Noffsinger, and Mincey. Nays; none. Absent; Bradley and Beach. Abstain; none. Motion carried. 

Ordinance 24-12, approving an amended Right of Way Use Agreement and Amended and Novated Co- Location Agreement with Surf Air Wireless, LLC. Mr. Fritz explained Surf stated the need to replace the existing agreement due to the change of being an internet provider opposed to a cable/fiber video provider. Included in the agreement the same annual amount equals to 5% of total revenues from subscribers, but the payment is due to the lease of specified space from the Village rather than the Village's allowance of fiber placed within the right of ways. Also, Surf will enter into a co-location agreement that shall remit $250 per month for each of the water tower locations. Jennifer Alvarez, Surf representative, was present at the meeting to answer questions from the Board and present future additions to service in surrounding areas. Mark Heinle reviewed contract and found no issues. Mincey moved to adopt Ordinance 24-12, approving an Amended Right of Way Use Agreement and an Amended and Novated Co-Location Agreement with Surf Air Wireless, LLC., second by Greggain. Roll call-Ayes; Togliatti, Greggain, Noffsinger, and Mincey. Nays; none. Absent; Bradley and Beach. Abstain; none. Motion carried. 

Following the previous approval of Ordinance 24-12, Mr. Fritz explained Surf prepared a side letter requiring the Village Administrator to sign to receive the back payment of franchise fees collected with the addition of additional contribution payment representing 1/3 of the cost of Coal City's current camera installation plan. Mincey moved to authorize the Village Administrator to sign a side letter prepared by Surf Air Wireless providing certain payments in connection with past and current agreements with Coal City, second by Greggain. Roll call- Ayes; Togliatti, Greggain, Noffsinger, and Mincey. Nays; none. Absent; Bradley and Beach. Abstain; none. Motion carried, 

Resolution 24-06 authorizing Administration Authority for Community Block Grant. Mr. Fritz explained to the Board that The North Central Illinois Council of Governments completes all administration related to the Department of Commerce and Economic Opportunities Housing Rehabilitation funds to distribute $650,000. NCICG just received the final grant agreement from DECO for this program, which results in them needing authorization for administration to process payments. Greggain moved to adopt Resolution 24-06, authorizing administration authority for the Community Development Block Grant (CDBG)- Grant #22-243004, the Housing Rehabilitation Program, second by Togliatti. Roll call-Ayes; Togliatti, Greggain, Noffsinger, and Mincey. Nays; none. Absent; Bradley and Beach. Abstain; none. Motion carried. 

Mr. Fritz explained to the Board that due to the departure of sergeants within the Police Department there is a need to amend the signers of the Police Department Bond Account held by Midland States Bank. This account assists with the processing fees for persons detained and processed by Grundy County following their arrest. Police Chief, Chris Harseim explained the signers would be himself, Sergeant Mike Imhof and Bonnie Wieczorek, Police Department Administrative Assistant. Chief Harseim explained this would ensure two people always being available to make transactions. Mincey moved to amend the Midland States Bank Police Department Bond Account removing former Sergeants Logan and Clark as the authorized signatories and replace the authority to allow Sergeant Mike Imhof, Chief Chirs Harseim and Bonnie Wieczorek to become account signers, second by Greggain. Roll call-Ayes; Togliatti, Greggain, Noffsinger, and Mincey. Nays; none. Absent; Bradley and Beach. Abstain; none. Motion carried. 

Mayor Spesia reported the completion of the Mapping meetings and thanked everyone involved for their hard work. Mayor Spesia congratulated the newest officer Ryan Brennan on his position. Mayor Spesia gave his condolences to Charlie Brown's family, who was a veteran involved in various community departments. Mayor Spesia said with Memorial Day arriving he commended all members who have served. 

Trustee Mincey thanked everyone who was involved in the Mapping meeting including restaurants, businesses, and churches. Mincey stated the Second Street project looks great. Mincey also wanted to report an email he received from a high school student who expressed their concerns on road safety at State Route 113 and Carbon Hill Road. Mr. Mincey said the Village is currently following up on this matter. 

Trustee Greggain asked for updates on the Second Street project update. Ryan Hansen from Chamlin Engineering explained it is in its final real restoration and concrete process. 

Ryan Hansen from Chamlin Engineering reported that the Water Treatment Plant projects are coming to a completion. 

Police Chief Chris Harseim gave his condolences to Charlie Brown's family. Chief Harseim reported that we now have possession of the newest patrol car. Chief Harseim gave an update regarding dash cameras that will be installed into patrol cars and gave an update regarding the usage of LPR cameras that were installed and the valuable tool it has been to the police department. Chief Harseim also explained Coal City's SRO officers will return to the Police Departments schedule and we will be sending an officer to contribute to the Grundy County Pro Act unit patrol. Chief Harseim gave an update on the positive outcome with the crossing guards patrolling the parks, Chief Harseim also announced the memorial bench for Cross Guard Gigi Gubbins has been installed by the Elementary Schools by Second Street and N. Broadway Street and looks great. Lastly, Chief Harseim went over the following reports: 

• 2024 Total CAD Events 

• 2024 Calls Requiring Reports 

• 2024 Citations 

• 2024 Criminal Arrests 

• 2024 Traffic Crashes 

• 2024 D.U.I. 

• 2024 Verbal Warnings 

• 2024 Parking Tickets 

• Grundy County Proactive Unit Report

Village Administrator, Matt Fritz reported that the Constellation is looking for letters of support regarding another 20 years of service with the NRC. Mr. Fritz explains there will be future park partnership opportunities presented including North Park phases to accommodate tennis court changes with connections with a non-profit organization. Mr. Fritz explained he attended Fire and Police Commissioners Fire Training to help understand the processes of the Board. Lastly, Mr. Fritz explained he met with the construction manager at Riverside regarding the expansion project and construction is going well. 

Togliatti moved to adjourn the meeting, second by Greggain. Roll call-Ayes; Togliatti, Greggain, Noffsinger, and Mincey. Nays; none. Absent; Bradley and Beach. Motion carried and the meeting was adjourned at 7:54 p.m. 

https://coalcity-il.gov/wp-content/uploads/2024/05/VB-Meeting-Minutes-05-22-2024-Web.pdf