Illinois Valley Times

Coal City Village Board met July 24

Here are the minutes provided by the board:

At 7:00p.m. on Wednesday, July 24, 2024, Mayor Dave Spesia called to order the meeting of the Coal City Village Board in the boardroom at Village Hall. Roll call- Dave Togliatti, Dan Greggain, Pam Noffsinger, Bill Mincey and CJ Lauterbur. Also in attendance were Mark Heinle, village attorney, Ryan Hansen from Chamlin Engineering, Police Chief Chris Harseim, and Matt Fritz, village administrator. Absent; Trustee Tim Bradley. 

All present recited the Pledge of Allegiance. 

The regular meeting minutes July 10, 2024 was presented. Lauterbur moved to approve the minutes as written, second by Mincey. Roll call- Ayes; Togliatti, Mincey and Lauterbur. Nays; none. Abstain; Greggain and Noffsinger. Absent; Bradley. Motion carried. 

The warrant list was presented. Mincey moved to approve the warrant list as written, second by Greggain. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Mincey and Lauterbur. Nays; none. Abstain; none. Absent; Bradley. Motion carried. 

Ordinance 24-15, granting a variance to signage code to allow Coal City High School to replace its existing scoreboard with LED technology. Chris Spencer, Coal City School District Superintendent, explained the benefits of having LED technology in their scoreboard to create educational classes that included this technology that could prepare students for the future. This technology would also allow the school to host events for the community. The Planning & Zoning Board was unanimously approved by all present during their meeting. Lauterbur moved to adopt Ordinance 24-15, granting variances to the signage code to allow Coal City High School to replace its existing scoreboard with LED technology, second by Greggain. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Mincey and Lauterbur. Nays; none. Abstain; none. Absent; Bradley. Motion carried 

Mr. Fritz presented the Special Event Application submitted by Coal City High School Student Council for hosting a Homecoming Parade to be held on October 4, 2024. The location of the parade would start at Broadway/ Elm and end Broadway/Carbon St. Mr. Fritz explained this is the fourth year of having this event. The Board was positive for the event. Mayor Spesia requested the color guard be presented first in the parade. Chief Harseim gave a reminder that nothing should be thrown off the floats during the event. Chris Spencer, Coal City School District Superintendent thanked the Board for their continued support for the school district. Togliatti moved to approve Special Event Application for the Homecoming Parade at 2:30 p.m. on October 4, 2024, second by Greggain. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Mincey and Lauterbur. Nays; none. Abstain; none. Absent; Bradley. Motion carried. Ryan Hansen from Chamlin Engineering presented Payment Request #3 and #4 totaling $531,270.50 to D Construction regarding work completed for North 2nd Ave Storm Sewer and Watermain. Mr. Hansen explained some minor things need to be completed but overall, within budget. Lauterbur moved to authorize payment of Pay Request #3 and #4 totaling $531,270.50 to D Construction for completion of Second Ave. reconstruction and utility work, second by Greggain. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Mincey and Lauterbur. Nays; none. Abstain; none. Absent; Bradley. Motion carried. 

Mr. Fritz explained the need for the next payment to the Municipal Well & Pump with IEPA construction totaling $7,218 for completion of 23.4% of the total water treatment expansion project. This would be Disbursement #7. Greggain moved to authorize the next payment of $7,218 to Municipal Well & Pump with IEPA construction proceeds for completion of 23.4% of the total water treatment expansion project, second by Togliatti. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Mincey and Lauterbur. Nays; none. Abstain; none. Absent; Bradley. Motion carried 

Mr. Fritz explained in the first quarter of 2023 bids were received to replace two clarifiers at the sanitary facility by DPS Equipment Services, Inc. DPS will return a 5% increase in last year's price, which would be a total of $18,500 in savings. The total expenditure was budgeted at $83,000. Greggain moved to waive competitive bidding and authorize the expenditure of $83,750 for the completion of sanitary clarifier equipment replacement project, second by Mincey. Roll call- Ayes; Togliatti, Greggain, Noffsinger, Mincey and Lauterbur. Nays; none. Abstain; none. Absent; Bradley. Motion carried 

Mayor Spesia asked for updates regarding the security cameras and the process with Surf Internet. There was no update regarding installation, but Chief Harseim said there has been no issues reported at the parks. Mayor Spesia also requested an update regarding the Pickleball court being installed in which Mr. Fritz said the lots will be leveled soon. 

Trustee Noffsinger reminded the Board of the Back To School Bash and the benefits of hosting a school supply drive. 

Mark Heinle reported there was a legal claim made but everything is going smoothly and will give more information later. 

Ryan Hansen from Chamlin Engineering gave updates regarding projects for Spring Road, Water Tower, Carbon Hill Road and Water Treatment Plant. Mr. Hansen explained he was not sure if Carbon Hill Road would be completed before school starts. 

Matt Fritz, village administrator reported the Village was pulling receipts for the damages that were from the previous storm we had to submit to the Federal Emergency Management Agency. Mr. Fritz explained we submitted $72,000 worth of expenses. 

Executive Session to approve executive session minutes and to discuss collective bargaining negotiation matters was cancelled. 

Togliatti moved to adjourn the meeting at 7:39p.m., second by Greggain. Roll call-Ayes; Togliatti, Greggain, Noffsinger, Mincey and Lauterbur. Nays; none. Abstain; none. Absent; Bradley. Motion carried. 

https://coalcity-il.gov/wp-content/uploads/2024/07/VB-Meeting-Minutes-07-24-2024-Web.pdf