At a recent meeting, the Sandwich City Council discussed a recent surge in email scams targeting elderly residents.
Below are the minutes from this meeting, as provided by the council.
City of
Sandwich, Illinois
City Hall Annex •128 East Railroad Street
Regular Council Meeting
July 25, 2016 at 7pm
MINUTES
Mayor Olson called the meeting to order at 7:00 PM.
Pledge of Allegiance
Roll call was taken:
Present: Mayor Olson, City Clerk Ii, Aldermen Dell, Fraser, Killey, Redden,
Robinson & Scheidecker
Absent: Aldermen McMahon & Moran
Also present: Attorney Conklin, Department of Public Works / City Engineer Horak,
Chief Bianchi, EMA Director Ciciora & City Treasurer Webber
Approval of Minutes
Motion was made by Alderman Scheidecker and seconded by Alderman Redden to approve
the minutes of the Regular Council Meeting of July 11, 2016 and the Committee-of-the-Whole
Council Meeting of July 18, 2016. Aye: Aldermen Dell, Fraser, Killey, Redden, Robinson &
Scheidecker Nay:0 Motion carried 6:0
Approval of July Semi-Monthly Bills
Motion was made by Alderwoman Killey, and seconded by Alderman Robinson, approving
payment of the July semi-monthly bills in the total amount of $117,472.75. Aye: Aldermen
Fraser, Killey, Redden, Robinson & Scheidecker Nay: Alderman Dell Motion carried 5:1
Mayor Olson made a cautionary appeal to the public on the continued computer scams geared
toward the elderly. A resident shared with the mayor that an e-mail had been received supposedly
from his granddaughter with an attachment. Not recognizing the e-mail address and suspect to the
content of the e-mail, the resident did not open the attachment but did contact his granddaughter to
learn that she had not sent the e-mail to the grandparent. By opening the questionable e-mail
attachment, the risk was great of infiltrating the computer with viruses and malware. Even with the email
address, the mayor explained it is very difficult to trace to the source.
Foster & Buick Law Group – No report
Regular Council Meeting Minutes – July 25, 2016
? Page 2
City Clerk Ii – No report
City Treasurer Webber – No report
Director of Public Works & City Engineer Horak
Zoning Board of Appeals regular meeting will be held on Tuesday, July 26, 2016 at 7:30 PM in the
City Hall Annex building. On the agenda is the continued public hearing on Case #ZBA2016-01 for
a variance request to reduce the east side yard setback form the required 10 feet to approximately 7
feet 3 inches. Property is located at 733 E. 3rd Street
Ward 4 brush pickup is complete. The next scheduled pickup for Ward 4 will be the week of August
22nd
.
Ordinance 2016-08 entitled “An Ordinance Amending the Municipal Code of the City of Sandwich by
the Addition of Article IV of Chapter 66, Construction of Facilities on the Rights-of-way presented for
passage. Mayor Olson noted that the ordinance meets the criteria of the proposed Comcast contract
with the Southwest Fox Valley Cable & Telecommunications Consortium.
Motion made by Alderman Dell, and seconded by Alderman Scheidecker, to pass Ordinance
2016-08 as presented. Aye: Aldermen Dell, Fraser, Killey, Redden, Robinson & Scheidecker
Nay:0 Motion carried 6:0
DC Trash of Illinois Agreement: Engineer Horak requested a motion approving the contract with DC
Trash of Illinois for monthly collection of mixed electronics e-waste through December 31, 2016.
There will be a cost to dispose of televisions and computer monitors that will be collected at the time
of disposal. The cost breakdown is televisions over 19” is $30; televisions less than 18” is $20; and
computer monitors are $10. It was noted that the City has a stock pile of illegally dumped
televisions at the Duvick Avenue water tower that the City will have to pay for disposal. The City has
now taken steps to prevent the illegal dumping and citations are being issued.
Alderman Dell moved to approve the e-waste collection agreement with DC Trash of Illinois
through December 31, 2016. Motion was seconded by Alderman Redden. Aye: Aldermen
Dell, Fraser, Killey, Redden, Robinson & Scheidecker Nay:0 Motion carried 6:0
Resolution 16-07 entitled “A Resolution Amending Resolution 16-02 for Maintenance of Streets and
Highways by Municipality Under the Illinois Highway Code” presented for adoption. Passage of this
amended resolution will request approval from IDOT (Illinois Department of Transportation) to spend
an additional $50,000.00 from Motor Fuel Tax funds for a new total of $650,000.00 between January
1, 2016 and December 31, 2016. Engineer Horak explained that the proposed concrete work has
been included in this total as well as the City’s acceptance into DeKalb County’s crack sealing
program for an additional $20,000.00.
So moved by Alderman Scheidecker, and seconded by Alderman Robinson. Aye: Aldermen
Dell, Fraser, Killey, Redden, Robinson & Scheidecker Nay:0 Motion carried 6:0
Regular Council Meeting Minutes – July 25, 2016
? Page 3
Announcement: The HMA (hot mix asphalt) general maintenance bid opening is scheduled for
August 9th at 10 AM, and the concrete general maintenance bid opening is scheduled for the same
day at 10:30 AM.
Chief Bianchi:
Proposed Ordinances for Adjudication System: Community Officer Mike Nelson, City Attorney Tim
Conklin, and Chief Bianchi have been working on the new Adjudication System. Three (3) proposed
ordinances were presented for review: Ordinance 2016-09 focuses on non-vehicular violations,
Ordinance 2016-10 deals with motor vehicle violations, and Ordinance 2016-10 creates the ability to
seize and / or impound a motor vehicle including perimeters on towing vehicles.
Adjudication Software Contract: Chief Bianchi and Community Officer Mike Nelson, after meeting
with software vendors, has chosen Dacra Computer System by IT-Stability. The product will provide
the police department with the capability to efficiently track each citation / complaint as it proceeds
through the adjudication process. The software cost is $55,000.00 and has been budgeted in this
fiscal year. A copy of the contract was provided the Council to review prior to the next voting meeting
in 2 weeks.
EMA Director Ciciora
Warning Sirens Replacement: EMA Director Ciciora requested a motion to purchase new hardware
from Federal Signal Corp Alerting & Notification Systems in University Park for $23,227.20. The
hardware is for replacement of two (2) emergency warning sirens. Attorney Conklin reminded the
Council that a motion is required to waive formal bid requirements because the amount of purchase
exceeds the maximum allowable amount without a formal bid process.
Motion was made by Alderman Scheidecker to waive formal bid requirements, and approve
the purchase of hardware from Federal Signal Corp Alerting & Notifications Systems to
replace two (2) emergency warning sirens. Motion was seconded by Alderman Robinson.
Aye: Aldermen Dell, Fraser, Killey, Redden, Robinson & Scheidecker Nay:0 Motion carried
6:0
New Siren Installation: EMA Director Ciciora requested a motion to purchase material and labor on
the installation of the new sirens from Braniff Communications of Crestwood, Illinois for $11,560.00.
He noted that budgeted funds can be found as line item 020.0000.85.5830. The purchase order will
be expedited and installation should be within four (4) weeks.
So moved by Alderman Scheidecker, and seconded by Alderman Robinson. Aye: Aldermen
Dell, Fraser, Killey, Redden, Robinson & Scheidecker Nay:0 Motion carried 6:0
Alderman Dell referenced an ordinance that requires a certain number of parking spaces required
for commercial properties. The parking lot north of Art’s is in question, and Engineer Horak said a
variance request through the ZBA (Zoning Board of Appeals) will need approval to reduce the
number of parking spaces. Alderman Dell also requested an easement or agreement between Art’s
and the City prior to any new improvements to the sidewalk or roadway insuring that the parking lot
improvements are contiguous to city improvements.
Regular Council Meeting Minutes – July 25, 2016
? Page 4
On another topic, looking at the City’s financial situation, Alderman Dell wondered if the Council
should proceed with the Center – 2
nd Street project scheduled for next year. If the City decides to
postpone the Center – 2
nd Street project, Alderman Dell asked that the Council seriously consider
replacing the sidewalk in front of Henderson’s Engineering.
Alderman Fraser - No report
Alderwoman Killey reminded Council of the finance committee meeting for August 1st immediately
following the Committee-of-the-Whole Council Meeting.
Alderman McMahon – Absent
Alderman Moran – Absent
Alderman Redden wondered if the Council could request local tavern owners to relocate their
outdoor smoking sites. Patrons of several establishments congregate outside the entrance door to
smoke which is an illegal act. Smoking is allowed within fifteen (15) feet of public access doors.
Alderman Redden added that it is unbecoming to the community and intimidating to foot traffic
Alderman Robinson – No report
Alderman Scheidecker – No report
New Business - None
Audience Comments
Adjournment
There being no further business to come before the Council, motion made by Alderman Robinson
and seconded by Alderman Redden to adjourn the Regular Council meeting at 7:35 PM.
Motion carried unanimously by viva voce vote.
/s/ Denise Ii, City Clerk
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