Bureau Valley Community Unified School District 340 Board of Education met Sept. 16.
Here is the minutes provided by the board:
Determining that a quorum was present, President Yepsen called the Budget Hearing to order at 6:00pm and directed the Secretary to call the roll.
ROLL CALL
PRESENT: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
ABSENT: None
The FY2020 Tentative Budgets was reviewed. Superintendent Jason Stabler explained the changes from the Tentative Budget, which was posted on August 16, 2019, to the Final Budget being presented tonight. The tentative budget was prepared before the contract with the BVEA was finalized. Also, the education fund was adjusted for some supplies that are needed. A lift bus is needed, so the transportation fund was updated as well. Mr. Stabler then went on to explain budget items in each fund. The district has added a guidance counselor, a part time special education teacher and speech pathologist to meet the needs of our students. These extra salaries are reflected in the education fund. The district is working to support the social and emotional needs of our students. The building fund revenues reflect the sale price of the Buda property. The bond and interest fund shows a loss. This loss is shown because there is the possibility that not everyone will pay their taxes. The transportation fund reflects fleet updates, and includes possibly leasing a lift bus for special needs students. The buses leased in FY19 also needed cameras and new radios. The capital projects fund will be ending soon. Any remaining funds are transferred to the building fund. The working cash fund shows an expected transfer to the education fund at some point during the fiscal year. That money was received in 2012 and expected to last 3 years. A school resource officer and security camera updates are reflected in the tort fund. From the life safety fund, HVAC at the high school building will most likely be replaced. It is the original system from 1997. Justin Yepsen asked if the new HVAC system would be bigger. Mr. Stabler replied that yes, it would be bigger to accommodate future additions
No public input was received.
It was moved by Spencer and seconded by Johnson to adjourn the Budget Hearing at 6:10 p.m.
VOICE VOTE MOTION CARRIED
President Yepsen then called the regular meeting to order at 6:10 pm and directed the Secretary to call the roll.
ROLL CALL
PRESENT: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
ABSENT: None
Mr. Stabler recognized board member Lynn Olds for attaining the Master Board Member 1 status. Mr. Duane Price, BVHS Principal, also recognized Ag Teacher Caseelyn Johnston for receiving the IAA Foundation Ad Ed Teacher Grant. There were only two recipients in the whole state of Illinois. Justin Yepsen also congratulated our junior high softball and baseball teams on a great first season.
There was no public comment.
It was moved by Maynard and seconded by Wiggim to enter into executive session at 6:15 p.m. for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity, or Student disciplinary cases; and Discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
It was moved by Olds and seconded by Maynard to close the executive session at 6:30 p.m. and return to open session.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
ROLL CALL IN OPEN SESSION
PRESENT: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
ABSENT: None
During Building Reports, Josh Bell, Technology Director, mentioned that he has been working with Thompson Electronics to enhance the security camera system in the high school and elementary/junior high. Junior High Athletic Director, Brianne DeBrock mentioned that the first game in the new Storm Gym would be Monday, September 23rd.
Mr. Stabler explained item #5: BVN no longer pays sports officials and BV JH has more officials to pay. Therefore, the BVN Imprest fund will transfer $500 to the BV JH Imprest fund. He also explained that items #6 and #7 are a repayment of a loan between funds that was originally approved in July. Because we have received the property tax money from all counties, we can now repay that loan. It was moved by Olds and seconded by Dye to approve the consent agenda items:
1. Special Meeting Minutes of August 9, 2019 and Regular Meeting Minutes of August 19, 2019
2. Activity Account Reports
3. Monthly Financial and Treasurer’s Reports
4. Bureau Valley #340 Bills and Payroll
5. Transfer of $500 from BVN Imprest Fund to BV Elementary/JH Imprest Fund
6. Repayment of Loan from Working Cash Fund to Education Fund
7. Repayment of Loan from IMRF Fund to Social Security Fund
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-7 Absent
Board members asked when the district could expect money from the wind turbines. Mr. Stabler explained that the levy, approved in December, will reflect the turbines and the money will be received in August 2020. It was moved by Spencer and seconded by Wiggim to approve the FY2020 Budget as presented.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
Mr. Stabler informed the board that after the sale of the Buda property, a new bus stop location was needed. The Village of Buda kindly agreed to allow our students to use the Younggren Center (former grocery store) as a bus stop. There is plenty of parking and the students my use the building in inclement weather. Bunker Hill Church will serve as a back up location. It was moved by Wiggim and seconded by Johnson to approve the resolution for an Intergovernmental Agreement with the Village of Buda for a Bus Stop as presented.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
Discussion was held on the bus lease proposal. Some of our students with severe health issues need transportation with air conditioning. This route is typically 26,000 to 28,000 miles per school year. The district can use Medicaid money to pay for this bus. Andy Spencer expressed concerns with the number of bus leases the district currently has. Matt Wiggim supported the leasing options. A three year lease allowing 30,000 miles for $23,500/year was selected. It was moved by Wiggim and seconded by Johnson to approve a bus lease agreement with Midwest Bus Sales for a 2020 47 Passenger Bus with lift as presented.
ROLL CALL
AYES: Dye, Johnson, Maynard, Olds, Spencer, Wiggim, Yepsen
NAYS: None
MOTION CARRIED 7-0-0 Absent
Mr. Price presented information on graduation options. He had contacted other school districts and looked back at what Bureau Valley has done in the past. To provide the most days of education for our students, Mr. Price was suggesting May 17th for high school graduation. A junior high promotion was suggested for Memorial Day Weekend. This allowed 8th grade students to attend class through the last day of school, which will be May 22nd, if there are no snow days. Board members expressed concern about having the ceremonies on different weekends. The timing of the ceremonies was also discussed with regard to evening or afternoon. Mr. Price will do some more research so that graduation will not conflict with athletes participating in post season events. The board will discuss again in October and possibly make a decision.
Justin Yepsen gave an update on the construction project. Punch list items are being addressed. More benches for the courtyard are being ordered. The basketball courts and fence on the playground should be finished soon. The HVAC noise in the new gym has been fixed. Mr. Stabler informed the board that the auditor would present the audit findings at the October meeting. The three principals will not be in attendance next month as they will be at the IPA conference. He also mentioned that the Bureau County Clerk will be mailing the tax bills in September with a due date of October 30th and a November disbursement to the District.
A moment of silence was held for the family of Craig Freeman.
It was moved by Wiggim and seconded by Olds to approve and retain the executive session meeting minutes of August 19, 2019.
VOICE VOTE MOTION CARRIED
It was moved by Maynard and seconded by Johnson to approve the employment of Miranda Wetzell as BV JH Newspaper Sponsor.
VOICE VOTE MOTION CARRIED
It was moved by Maynard and seconded by Johnson to adjourn the meeting at 6:55 p.m.
VOICE VOTE MOTION CARRIED
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/498605/Board_Minutes_091619.pdf
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