City of Earlville Committee of the Whole met Aug. 7.
Here is the minutes provided by the Committee:
Call to Order and Pledge of Allegiance
Alderman Actis called the meeting to order at 7 p.m. and led the Pledge of Allegiance
Roll Call
The following members were present: Alderman Mark Actis, Alderman Edward Farley, Alderman Michael Goodbred, Alderman Chuck Jenkins, Alderman Steven Osborne and Mayor Mike Hall. Absent: Alderman Robin Austin (Alderman Austin arrived at 7:07 p.m.)
Additional Agenda - none
Approval of Minutes
Alderman Jenkins made a motion, seconded by Alderman Hall, to approve the July 10, 2019, regular Committee Meeting minutes. All in favor by voice vote. Motion Carried. Absent: Alderman Austin.
Public Voice
Mr. Bonnie asked why a new ordinance was being added when the current ones aren’t enforced and why an employee is paid $77,000 and sidewalks are not fixed.
Mr. Grimm stated there is conflict of interest with city attorney who also serves on the Bank Board, thus must be resolved immediately or he will file a complaint with the state.
Mr. King stated there is decline in the city at 142 Railroad, the park sidewalk hole is not repaired and medical marijuana should be banned within 100 feet of public areas.
Finance
Alderman Jenkins made a motion, seconded by Alderman Farley, that payment of the bills be placed on the city council agenda. All in favor by voice vote. Motion Carried. Absent: Robin Austin.
Bill Schwabenland, of Wipfli, LLP, presented a review of the annual audit for the fiscal year of May 1, 2019 - April 30, 2019, which received an Unqualified Opinion, which is good.
(Alderman Austin entered 7:07 p.m.)
Alderman Actis reminded committee members to speak into the microphones and anyone addressing the Committee of the Whole move to the podium and use the microphone there so that everyone may hear. He announced that there are individual assisted hearing devices for those who have a problem hearing during the meeting. No one requested an assisted hearing device.
Public Works
Alderman Actis asked Mr. Torman to hive an updated on the Sanitary Sewer Cleaning and Televising Project. The trucks are gone. Torman has not seen the video yet.
Alderman Austin made a recommendation, seconded by Alderman Farley to place Visu-Sewer of Illinois, LLC, pay request #2 - 2019 Sanitary Sewer. Cleaning and Televising Project, in the amount fo $27, 776.44, on the Council agenda for payment. On Roll Call: Alderman Actis - aye, Alderman Austin - aye, Alderman Farley - aye, Alderman Goodbred - aye - Alderman Jenkins - aye, Alderman Osborne - aye, Mayor Hall - aye. Motion Carried.
Mr. Torman provided an update on the 2019 Street Maintenance Project which will begin August 8. Tar and chip will come first and lay for a week, then slurry comes. It will be dusty for a few days. It is the same program as the last five years.
Police
Alderman Jenkins discussed the vehicle impound ordinance 8-14-2019. Alderman Jenkins made a motion, seconded by Mayor Hall, to move Ordinance 8-14-2019 to the Council meeting. On roll call: Mayor Hall - aye, Alderman Osborne - aye, Alderman Jenkins - aye, Alderman Goodbred - aye, Alderman Farley - aye, Alderman Austin - aye, and Alderman Actis - aye. Motion Carried.
Alderman Jenkins gave an update on the City of Free/Rate. Mayor Hall made a motion seconded by Alderman Goodbred, to approved a $300 per impound fee to the current city fee rate schedule and move to the Council meeting. All in favor by voice vote. Motion Carried.
Public Health and Safety
Alderman Actis led in a discussion on the amended application received for a Temporary Use and Public Gathering Permit for September 15, 2019, from 11:00 a.m. to 8:00 p.m. blocking Railroad Street from Ottawa Street to Main Street. Chris Bend, owner, stated participants will be wearing wristbands, there will a band, bouncy house, the road will be accessible for emergency vehicles if needed. Chief Crask stated he, Chris Bend, Mr. Todd, Mrs. Boltz, and Mr. Torman, will meet to discuss logistics for this event. Alderman Actis made a motion, seconded by Alderman Osborne, to approve the Public Gathering Permit and move it to the Council meeting for approval. On roll call: Mayor Hall - aye, Alderman Austin - aye, Alderman Jenkins - aye, Alderman Actis - aye, Alderman Osborne - aye, Alderman Goodbred - aye, and Alderman Farley - aye. Motion Carried.
Alderman Actis led in a discussion on a Request for Proposal (RFP) specifications for the City Hall roof. Alderman Farley made a motion, seconded by Alderman Goodbred, to move the RFP to the regular Council meeting. All in favor by voice vote. Motion Carried.
New Business
Discussion was held on Adult-Use Cannabis in regard to Public Act 1001-0027, The Cannabis Regulation and Tax Act. Alderman Actis made a motion, seconded by Alderman Jenkins, to table discussion to the next Committee of the Whole meeting. All in favor by voice vote. Motion Carried.
Closed Session - none
Adjourn
At 7:45 p.m., Alderman Goodbred made a motion, seconded by Alderman Obsorne, to adjourn the meeting, All in favor by voice vote. Motion Carried
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