City of LaSalle Finance Committee met March 7.
Here are the minutes provided by the committee:
ROLL CALL
Present: Chairman Ptak, Aldermen Demes, Lavieri, Jeppson
Excused Absence: Alderman Herndon
Others Present: Deputy Clerk Brent Bader, Superintendent of Public Works Patrick Watson, Economic Development Director Leah Inman, Alderman Reynolds, Alderman Bacidore, Alderman Crane, Finance Director John Duncan, Fire Chief Jerry Janick, Treasurer Virginia Kochanowski
A quorum was present.
Moved by Alderman Demes and seconded by Alderman Jeppson to approve and place on file the minutes of the Finance Committee for February 22, 2022. Each and every alderman has a copy.
Voice vote, all ayes. Motion carried.
Lavieri questioned about a bill for $1,600.00 from Epic Sports. No one was able to verify an invoice to match this bill. Director Duncan advised Alderman Lavieri if he’s able to ask about a bill prior to meeting, the invoice could be tracked down for clarification.
Lavieri stated that the Department received $6,000 for the trade in and $24,000 for the vehicle with the trade in. The purchase will be taken out of the drug fund.
Moved by Alderman Lavieri and seconded by Alderman Jeppson to accept the recommendation for the purchase of a Dodge Durango 2022 for the police department after trade-in of 2015 Ford Explorer.
Voice vote, all ayes. Motion carried.
Aldermen Demes asked if WL Ventures’ request for the RIP grant was part of a preapproval process. They will have to show the invoice to follow after work is complete.
Alderman Reynolds asked if this grant would be for both 853 and 851 First St. Economic Director Inman will verify this for sure. She believes that they have combined the pin numbers. Economic Development Director Inman also did mention that they had upstairs renters, but she was unaware of downstairs renters. She did state that they do plan on completing the siding and outside as soon as possible but the owners are having a hard time getting materials to complete.
Moved by Alderman Demes and seconded by Alderman Lavieri to accept the recommendation from Lucas Weiden of WL Ventures for a Redevelopment Incentive Program grant totaling $12,058.71 for premises located at 853 Frist Street.
ROLL CALL
AYE : Chairman Ptak, Aldermen Demes, Lavieri, Jeppson
NAY: None
Absent: Alderman Herndon Abstain: None
MOTION CARRIED: 4-0
Finance Director Duncan began the discussion regarding the Requests for Proposals (RFP) for solid waste services/garbage services. We are putting this out approximately one year in advance. With supply chain issues and finding labor is still a struggle, companies are asking for a 6-month lead.
The city is asking for RFPs to be returned by April 8th. The city will review and make decision by May or June.
Finance Director Duncan accrued a City Waste Proposal from governmental group, Waste Management and Republic. He then combined a lot of the wording and came up with the City of La Salle proposal. Inman, Duncan, and Bader have been working together on all different options for this proposal. Terms of the contract can change once proposals do come back.
The city has been under the last contract for 7 years with no carts and they did not want to add carts mid-contract without drastically raising the prices. It's suspected that all proposals will come back with cart proposals. This does speed up the route, lightens the work comp exposure, and they are more efficient. The bids don’t have to have cart technology but it's probably unlikely. The physical carts are amortized over a period of time. The city is asking for a 5-year term from the companies. The carts are about $60 for the 95-gal carts. Residents will not be the option to buy or rent the carts. The carts will be owned by the hauler at all times. The carts will be built into the rate and are part of the proposal. Ptak asked about if the city could purchase them. Finance Director Duncan explained they could but then the City would be responsible for managing and replacing them. The provider will be responsible for up to 3400 households for trash and recycling.
Alderman Lavieri pointed out a mistake on page 16. The library is on Marquette St, not Marquette Rd. He also wanted to clarify with Finance Director Duncan the wording for multi-family homes. They will have the option to purchase a dumpster.
Duncan stated that the city will more than likely go to a collection of recycling every other week due to the use of the 95-gal carts. Yard waste will be a separate proposal. They could get an option for residents to purchase a container and there will be a sticker option too. They will allow Christmas tree pickup 44 weeks after December 25.
Alderman Crane if there would be any benefit for the City to look into doing garbage collection in house. Duncan stated that after the city gets the bids back, it may be worth potentially exploring. The city will explore all options available to them.
Moved by Alderman Demes and seconded by Alderman Jeppson to accept the recommendation regarding the City’s seeking Requests for Proposals (RFP) for solid waste services/garbage services.
AYE : Chairman Ptak, Aldermen Demes, Lavieri, Jeppson
NAY: None
Absent: Alderman Herndon Abstain: None
MOTION CARRIED: 4-0
NEW BUISNESS
Alderman Crane asked about a bill for TEST ST wastewater operator. Crane thought there as an interview for the WW operator. Duncan stated that there was an operator hired. TEST stayed on and trained the new employee on the paperwork process. The invoices from TEST will fade out.
There were no more questions or comments from the public.
Moved by Alderman Demes and seconded by Alderman Jeppson to adjourn the meeting. Chairman Ptak adjourned the meeting at 6:23 p.m.
https://www.lasalle-il.gov/sites/default/files/agendas-minutes/2022-04/3-7-22.pdf
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