City of Ottawa Audit Committee met Feb. 17.
Here are the minutes provided by the committee:
Present: Chair: Councillor Cathy Curry, Vice-Chair: Councillor David Brown, Councillor David Hill, Councillor Theresa Kavanagh, Councillor Marty Carr, Councillor Catherine Kitts, Councillor Allan Hubley, and Councillor Wilson Lo
1. Notices and meeting information for meeting participants and the public
Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.
Accessible formats and communication supports are available, upon request.
Except where otherwise indicated, reports requiring Council consideration will be presented to Council on Wednesday 22 February, 2023 in Audit Committee Report 1.
The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on Thursday 16 February, 2023, and the deadline to register to speak by email is 8:30 am on Friday, 3 February, 2023.
This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Committee. The final draft Minutes will be published with the agenda for the next regular Committee meeting and, once confirmed, will replace this document.
2. Declarations of Interest
No Declarations of Interest were filed.
3. Confirmation of Minutes
3.1 AC Minutes 17 – 12 September 2022
Carried
4. Office of the City Clerk
4.1 Audit Committee Terms of Reference
ACS2023-OCC-CCS-0017 - Citywide
Report Recommendation
That the Audit Committee recommend Council approve its Terms of Reference, as outlined in this report and attached as Document 1.
Carried
5. Finance and Corporate Services Department
5.1 2022 Ernst & Young Financial Statement Audit Plan
ACS2023-FSD-FIN-0002 - Citywide
Report Recommendation
That the Audit Committee receive this report and forward to Council for information.
Received
5.2 2023 Draft Operating and Capital Budget – Audit Committee
ACS2023-FCS-FSP-0001 - Citywide
The draft budget was tabled at the Council meeting of February 1, 2023. The Audit Committee report on the draft budget will be considered by Council at its meeting of March 1, 2023.
Report Recommendation
That the Audit Committee consider the relevant portions of the 2023 Operating and Capital Budgets and make recommendations to Council sitting in Committee of the Whole to be held March 1, 2023.
Carried as amended
Motion No. ACAC 2023 01/xx
Moved by D. Brown
That the Audit Committee recommend that Council, sitting as Committee of the Whole, approve the Audit Committee 2023 Draft Budget - Operating Resource Requirement (p. 2).
Carried
6. Auditor General
6.1 Office of the Auditor General (OAG) – Audit and Investigation Reports
ACS2023-OAG-BVG-0001 - Citywide
Report Recommendation
That the Audit Committee receive the audit and investigation reports and recommend that Council consider and approve the recommendations.
Carried
6.2 Office of the Auditor General (OAG) – OPS and OPSB Convoy Response Audit Reports
ACS2023-OAG-BVG-0002 - Citywide
Report recommendations
That the Audit Committee recommend Council receive the following reports:
Audit of Ottawa Police Service’s Response to the Convoy Protest – The Role of the Ottawa Police Services Board; and
Audit of Ottawa Police Service’s Response to the Convoy Protest – Collaboration with the City of Ottawa.
Received
Motion No. ACAC 2023 01/xx
Moved by D. Brown
WHEREAS the following report was not distributed with the Audit Committee agenda but was posted after the Police Services Board considered the report on 9 February 2023;
Item 6.2 - Report (ACS2023-OAG-BVG-0002) titled “Office of the Auditor General (OAG) – OPS and OPSB Convoy Response Audit Reports” THEREFORE BE IT RESOLVED that, pursuant to Subsection 89(3) of the Procedure By-law (being By-law NO 2022-410), the Audit Committee approve the addition of this item.
Carried
7. Referrals
7.1 Motion - Request the Office of the Auditor General Undertake a Comprehensive Program and Service Review
ACS2023-OCC-CCS-0023 - Citywide
Phil Dawes spoke before the Committee and provided comments on the motion.
Councillor Brown with the will of the Committee withdrew his motion, and the Audit Committee RECEIVED the motion.
Motion No. 2022 - 03/11, moved by Councillor D. Brown at the City Council meeting of December 14, 2022, and referred to Audit Committee.
8. In Camera Items
There were no in camera items.
9. Notices of Motions (For Consideration at Subsequent Meeting)
There were no Notices of Motion.
10. Inquiries
There were no Inquiries.
11. Other Business
There was no other business.
12. Adjournment
Next Meeting
To be determined.
The meeting adjourned at 12:28 pm.
https://pub-ottawa.escribemeetings.com/Meeting.aspx?Id=47dfbf67-02e8-4eea-ac47-f113b25fc2e9&Agenda=PostMinutes&lang=English
Alerts Sign-up